EMPLOYMENT TEAM LEADER
NEW TEAM MEMBER
Helen Lu joined HR May 1st , 2014 as the Administrative Assistant and has years of experience teaching
and translating English.
Demetriss Gilliam previously worked in Benefits and has been promoted to HR Assistant position and
will assist me with the Temp Pool hires (timesheet, payroll), HR billing, Purchase orders and HR
conference room reservations, etc.
If an employees is on the payroll system, they are required to complete a Form I-9.
I-9 Must be completed by the EMPLOYEE on or before the FIRSTday of employment.
HR must E-verify the employee no later than the 3rd day of employment. If not, we are not in
compliance with the Department of Homeland Security and can be fined or sanctioned.
I-9 work shop scheduled Thursday, May 29th at 10:00 am to 11:30 am in HR Training Room
and currently none of you have signed up for the training. A training was held, last week and
only 2 employees attended the training. Very important to attend if you are not familiar with
Keep in mind that if a Volunteer status changes to a paid position, they are required to
complete an I-9 form. Your participation will be greatly appreciated.
International workers, (J-1s, F-1s, OPT, H-1B and extension, Status change to Permanent
Residency) are required to be E-Verified and a new I-9 should be completed in HR with the
original documents. If we do not receive the extension, we will terminate the employee. This
also affects payroll and whether they will receive a paycheck.
I-9 Compliance Committee for faculty. The first meeting is pending next month.
If you give the form to a new hire to walk over to HR and they don’t, you will have to figure
out how to pay the employee because we will not be responsible for inputting the incorrect
information in the system and be penalized.
NON-UT STUDENT PROCESS
The Non UT Students process has changed effective immediately. You are not required to
post the position in TALEO (applicant tracking system). HR will need the following:
Create a Position Number in IRIS
Resume/Transcript from Student
NEW Complete the NON- UT Student Request Form (Handout)
I-9 Referral Form
Fair Credit Check Prior to Start Date
Return Non-UT Student Request to HR for Approval…..
Please make sure you use the correct termination code when terminating employees. This
could affect whether or not a person is eligible for rehire. If you are not sure what code to use,
contact HR and we will assist. Termination codes can be found at this link:
RETIREMENT CHANGES (JULY 1, 2014)
Employees starting on or after July 1st, 2014 will be under the new Retirement Plan.
Jonathan Gushen from UTK will be here June 10th for a session regarding the new
Retirement Plans. Business Managers will receive an email regarding the training and if not,
you can register on the training portal.
DIRECTORY SUPPRESSED EMPLOYEES
We have 583 faculty, staff, and student employees that have elected to have their names and
office contact information excluded. We are not sure if they intentionally selected to suppress
their information. We will send them a correspondence to let them know that their information
is suppressed and how they can make it public. HR will also send the Business Managers the list
of faculty, staff and student employees so that you can help communicate to them.
PERFORMANCE MANAGEMENT TEAM
(ERC/ESC; Grievance/Appeal Process; Drug and Alcohol Policy Awareness; Performance
Mgmt/Improvement; Progressive Discipline; Assessment/Consulting with workplace issues;
Mediation; Workplace Investigations; Lichterman Award; CESA Award)
We have an employee relations performance management team that is addressing employee
and supervisor complaints and issues. Please contact HR if you have issues in your area that
involves performance or conduct issues that need to be addressed. If you call our main line
at 448-5600 they will direct you to the employee relations and performance management
team for assistance.
Friday, September 12th, 2014
Mark your calendars for this date to celebrate employees and the contribution they make to
CAP Exam Changes
No exam in November due to change from paper to computer-based exam. Content is the same.
Exact registration and exam dates have not been set, but they will be in March and September of
Updates will be posted on the CAP homepage.
Career Development Fund Update
The Career Development Fund provides grants of up to $150 per fiscal year to non-exempt
employees at all UT campuses and institutes.
Funds are limited and grants are approved on a first come-first served basis.
o Non-exempt employees are encouraged to submit applications as early as possible
if they would like to be considered for a grant.
o Contact Darnita Brassel at 448-5600 for more information.