Completion of the I
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Transcript Completion of the I
Completion of I-9
Form
Employment Eligibility Verification U.S. Citizenship and Immigration
Services
www.uscis.gov/I-9
VHCC - June 2009
Current Version
Use of the most recent version of the
form I-9 is required. The form in current
use is dated 02/02/09.
Blank copies of any previous versions
should be destroyed.
Current version of the form is available in
VHCC Payroll Office.
VHCC - June 2009
Basic Guidelines
I-9 forms must be completed on all new hires
since November 6, 1986.
I-9 must be on file entire period of employment
for each employee.
I-9 files are to be maintained separately from
all other personnel/payroll files.
If employment is terminated, I-9 is to be
destroyed one year after termination or three
years after hire date, whichever is later.
VHCC - June 2009
Completion of I-9
The instructions for completing the I-9
must be made available during
completion of the form (instructions
available in Payroll Office).
I-9 is to be completed, signed and dated
by employee prior to or on the first day of
work. All fields in Section 1 are to be
completed by new employee.
VHCC - June 2009
Completion of I-9
Employer Review and Verification in
Section 2 must be completed before or
within 3 business days of hire date.
Employer is required to examine one
document from List A OR one document
from List B and one from List C. No
More, No Less. Doing more can result
in being fined for discrimination.
VHCC - June 2009
Completion of I-9
Employers CANNOT specify which documents
will be accepted. The employee may present
any unexpired documents listed on back of I-9
form. Employees must submit original
documents.
Employers may, but are not required to,
photocopy documents presented. If
photocopies are made, they must be made for
all new hires.
VHCC - June 2009
Completion of I-9
Employer must completely fill out
required information in Section 2 before
signing and dating.
Includes: Document Title; Issuing
Authority; Document Number; Expiration
Date (if applicable); and Date
Employment Begins.
VHCC - June 2009
Completion of I-9
If employee cannot present the
necessary documents within 3 days of
employment date (because documents
are lost, stolen or destroyed), he/she
must present a receipt for application for
the replacement document with 3 days of
hire. The employee then has 90 days
from date of hire to present the actual
document.
VHCC - June 2009
Completion of I-9
Use the first day of actual work as the
employment begin date in the
“Certification” section.
Do NOT Back Date forms.
Whoever sees the original documents
presented by the new employee should
sign the I-9 in Section 2.
VHCC - June 2009
Correcting Errors
Draw a single line through incorrect
information.
Date and initial by person making
correction.
Write missing information or correct
information nearby.
DO NOT USE White Out or Obliterate
error.
VHCC - June 2009
Penalties
Fine of not less than $110 and not more
than $1,100 for each employee for whom
the I-9 is not properly completed,
retained and/or made available for
inspection.
Fines up to $3,000 per employee and/or
6 months imprisonment for knowingly
hiring or continuing to employ
unauthorized aliens.
VHCC - June 2009
Penalties
Unlawful discrimination: $375-$16,000
fine.
Document fraud: $375-$6,500 fine.
In some cases, managers are being
charged with felonies.
VHCC - June 2009
Assistance
The VHCC Payroll Office is available to
provide any assistance needed in
completion of I-9 forms.
Contact Dava Sweeney at 2520 (ADM
106) or Charlene Kirk at 2530 (ADM
108).
VHCC - June 2009
Anti-Discrimination Notice
It is illegal to discriminate against any
individual (other than an alien not
authorized to work in the United States)
in hiring, discharging, or recruiting or
referring for a fee because of that
individual’s national origin or citizenship
status. It is illegal to discriminate against
work-authorized individuals.
VHCC - June 2009