PARCC Assessment Design

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Transcript PARCC Assessment Design

Colorado Measures of Academic Success (CMAS)

English Language Arts – Mathematics – Science – Social Studies Spring Administration Training for SACs

Colorado Measures of Academic Success (CMAS)

Important Dates

Friday, January 30 th

•

SAC Training #2 from 9-11am Wednesday, February 18 th

•

Student Registration Import (for PBA and EOY) Due

•

Personal Needs Profile Import (for PBA and EOY) Due Wednesday, February 25 th

•

SAC Assurance (for CMAS PARCC) DUe

Due dates for the CMAS Science & Social Studies administration (which begins in April) will be forthcoming.

Overview

• • • • • • • • • • • Timeline and Test Structure PearsonAccess vs. PearsonAccess next Before Testing During Testing Administering Tests Make-Up Testing Receiving Materials After Testing Student Registration File (due 2/18) Accessibility Features and Accommodations (PNP due by 2/18, only after successful SR Import) Creating User Accounts (due before testing) 3

Acronyms

• • • • • • • • CBT: Computer-Based Test ELA: English Language Arts ELA/L: English Language Arts/Literacy EOY: End-of-Year LEA: Local Education Agency (District) LTC: LEA Test Coordinator (DAC) PBA: Performance Based Assessment PBT: Paper-Based Test • • • • • • • • SRI: Student Registration Import SDU:Student Data Upload S&SS: Science and Social Studies STC: School Test Coordinator (STC = SAC) SAC: School Assessment Coordinator (SAC = STC) TCM: Test Coordinator Manual TAM: Test Administrator Manual TTS: Text-to-Speech 4

PARCC English Language Arts and Mathematics: Purple

Student Testing Ticket

Science and Social Studies:

Student Authorization Ticket Student Registration Import/Export (SRI/SRE) Unit (Sections within Unit) Student Data Upload (SDU/RSDU)

Colorado Measures of

PearsonAccess next Scratch Paper PearsonAccess Classic

Academic Success (CMAS)

Personal Needs Profile (PNP) for Accommodations Spanish Text-to-Speech Available (Math Only) No PNP: Assign through SDU or User Interface Spanish Audio and Spanish Source Book

Green

Timeline and Structure

•

Administration Overview

PARCC English Language Arts and Mathematics

– Performance Based Assessment (PBA) – End-of-Year Assessment (EOY)

Content Area Grades

English Language Arts Mathematics 3-11 • • 3-8, three high school assessments Pathway 1: Algebra I, Geometry, Algebra II; Pathway 2: Integrated/Math I, Integrated/Math II, Integrated/Math III •

Science and Social Studies

– Elementary and Middle School (one window)

Content Area Grades

Science Social Studies 5 and 8 4 and 7 7

Grade of Student



Mathematics Assessment Options for 2014-2015

7 th grade

7 8

   8 th grade Algebra I Integrated I (Math I)

9 10

          Algebra I Integrated I (Math I) Geometry Integrated II (Math II) Algebra I Integrated I (Math I) Geometry Integrated II (Math II) Algebra II Integrated III (Math III)                    

Additional Flexibility Pilot Options for 2014-2015

7 th grade

Algebra I Integrated I (Math I)

8 th grade Algebra I Integrated I (Math I)

Geometry Integrated II (Math II)

Algebra I Integrated I (Math I) Geometry Integrated II (Math II)

Algebra II Integrated III (Math III)

Algebra I Integrated I (Math I) Geometry Integrated II (Math II) Algebra II Integrated III (Math III) 8

Grade of Student 11* 12**

     

Mathematics Assessment Options for 2014-2015

Geometry Integrated II (Math II) Algebra II Integrated III (Math III) Algebra II Integrated III (Math III)      

Additional Flexibility Pilot Options for 2014-2015***

Geometry Integrated II (Math II) Algebra II Integrated III (Math III) Algebra II Integrated III (Math III) * 11 th graders who have not completed instruction in the high school mathematics standards (i.e. Test if in Algebra II, Math III, or below.) ** 12 th graders enrolled in a course addressing the content covered in either the Algebra II or Integrated III assessment (i.e. Only test if in Algebra II, or Math III.) ***Schools currently signed up for the Flexibility Pilot: Caprock, Early Colleges of Arvada, and The Academy

See the PARCC Math FAQs document for frequently asked placement questions.

Spring 2015 Assessment Calendar

Assessment CMAS and CoAlt: Science and Social Studies PARCC End-of-Year Assessment (EOY) Grades PARCC Performance Based Assessment (PBA)

3-8, High School 4 and 7 (Social Studies) 5 and 8 (Science) 3-8, High School

Assessment Windows

3/09/15 to 4/03/15 4/13/15 to 5/01/15

Early Windows

3/02/15 to 4/03/15* 4/27/15 to 5/22/15 4/20/15 to 5/15/15** *Schools approved for the Early PBA Window: CECFC, CSCA, CLA/VPA, GVA-CS, JICA, NAS T, Pinnacle, MacLaren, TPAAK **Schools approved for the Early EOY Window: JICA, NAS-T, Pinnacle, MacLaren, TPAAK 10

Spring 2015 Tentative Critical Dates

Description PARCC English Language Arts and Mathematics PBA EOY Science and Social Studies

Submit student data/update participation counts for initial orders Online test session set-up begins Materials scheduled to arrive at CSI* December 3 Open now February 23 Proctor caching test content begins (prior to testing)* February 23 Additional Orders – Secure Materials* February 23 March 27 Additional Orders – Non-Secure Materials* February 23 April 10 January 23 Open now April 13 February 16 – March 6 February 16 March 30 April 13 March 30 April 13-May 15 April 13-May 29 April 1 – April 30 April 1 – May 6 *If you have an early window, materials will be received one week earlier 11

Spring 2015 Tentative Critical Dates

Student Testing PBA: March 9 – April 3 EOY: April 27 – May 22 April 13 – May 1

Deadline for materials to be received by CSI April 7 May 26 May 4

Schools should incorporate these deadlines into planning. (Ex: Due to the short turnaround time between the end of the testing window and when materials must arrive at CSI, begin completing any after testing tasks as soon as groups of students have completed testing instead of starting tasks once all groups are finished.)

Guidelines for Administration Time Task Time to be Allotted for an Administration

Preparing for testing (includes reading instructions to students and answering questions) Distributing test materials 10 minutes (recommended) 5 minutes (recommended) PARCC English language Arts and Mathematics Unit testing time Science and Social Studies Section testing time 60-90 minutes* 80 minutes Completing end-of-unit activities, including closing units, collecting test materials, and administering a student survey (after EOY) 5–15 minutes (recommended) 13

* For PARCC, depending on unit and subject —refer to Unit Guidelines and Schedule table in the Test Coordinator Manual for each Unit Time.

Guidelines for Administration Time

14 • • • •

Guidelines for Administration Time (continued)

Schedule the entire amount of Unit / Section Testing Time.

Once the

NEW:

Unit / Section Testing Time has elapsed, the If all students have completed the be ended (no minimum testing time).

Unit / Unit Section / Section , the Unit / must end.

Section may A student may be allowed an extended time accommodation only if listed in his or her IEP, 504 Plan, or EL Plan.

• PARCC: time-and-a-half is included in Unit testing time (except for Math PBA Unit 2 for Grades 4-8—they would need about 5 minutes more than Unit time). No student receiving an extended time accommodation should

receive a full day for extended time. Please base extended time on classroom use and plan details.

• Science and Social Studies: time-and-a-half is included in the Section testing time

Guidelines for Breaks

•

Breaks

Between Units / Sections , scheduled breaks may occur.

Example EOY (ELA/L Administration):

8:00 a.m. – 10:00 a.m.

10:00 a.m. – 10:15 a.m.

10:15 a.m. – 12:15 p.m.

Unit 1 Scheduled Break Unit 2 15 • During a Unit / Section , short “stand-and-stretch” breaks may be permitted at the discretion of the Test Administrator • 3 minutes is a stop-the-clock break (maximum 3 minutes) • Ensure test security is maintained during break

PARCC PBA Test Administration Flowchart

Note: This diagram illustrates grades 6-8.

PARCC EOY Test Administration Flowchart

17 Note: This diagram illustrates grade 7 and high school.

Science and Social Studies

(One Window)

Science and Social Studies Administration Flowchart

Section 1 (Unit) Section 2 (Unit) Section 3 (Unit)

Example of Unit Testing Times: PARCC

Science and Social Studies Section Testing Times

Subject

Science and Social Studies

Science and Social Studies Unit/Section For Scheduling/Testing Purposes Unit/Section Testing Time

Section 1 Section 2 Section 3 80 minutes 80 minutes 80 minutes 20

Scheduling Considerations

• • • • Test Units / Sections can only be administered to students in consecutive order. – – PARCC Make-ups may be administered out of order.

CMAS Make-ups may not be administered out of order.

Paper testing: A school must administer the same Unit to all paper-based students within the same day (e.g., Unit I on Tuesday). Computer testing: To the extent possible, all students within the school should be assessed at the same time. If not possible, all students should be assessed within the shortest timeframe practicable.

Scheduling may be dependent by school.

Scheduling Considerations

• • • • • Schedule first group/first day with more of a time cushion than other groups if you can.

If you have to do multiple sessions, schedule smallest group first.

Determine whether one content area will be completed before beginning the next, or if testing will alternate between the two content areas (make-ups excluded).

Determine whether the school wants to condense testing (make-ups excluded) or spread throughout the testing window.

Determine whether students will take an entire session in one day or take one Section / Unit per day (make-ups excluded).

–

It is strongly suggested that schools don’t administer the 3 ELA units in one day due to the amount of writing required.

PARCC: Scheduling Sessions

• • If the time and directions are the same, different grades can be administered in the same room. – – Algebra I and Geometry can be administered in the same room. ELA and Math cannot be administered in the same room because the directions are different – PBA of Algebra I and II can be tested together but the EOY cannot because of Unit time differences – Ensure that all calculator/non-calculator sections are the same Students from different grade levels taking the same assessment (Algebra I for grades 8-10) can be combined in a testing environment.

PearsonAccess / PearsonAccess

next

PearsonAccess

Two PearsonAccess Systems Science and Social Studies PARCC: English Language Arts and Mathematics

PearsonAccess PearsonAccess next • • Refer to the PearsonAccess next User Guide located in the Support icon after logging in to PearsonAccessNext.

For a refresher on PearsonAccess for Science and Social Studies, tutorials and guides are located on the Support tab at PearsonAccess.com.

User Accounts

• User Roles - PearsonAccess next users must be assigned roles.

• Permissions - Each User Role contains a set of permissions that determine which tasks a specific User Role can perform in PearsonAccess next . Permissions are bundled into User Roles. • Once a user has a specific role, they can grant that role to another user account.

Science and Social Studies

User Roles

PearsonAccess Role (Science & Social Studies) PARCC

District Assessment Coordinator (DAC) *DAC LEA/District Test Coordinator Data District Technology Coordinator (DTC) School Assessment Coordinator (SAC) *Student Enrollment DTC SAC Data Technology Coordinator School Test Coordinator (STC)

PearsonAccess next (PARCC) Role

LEA/District Test Coordinator *Sensitive Data *PNP (Add-On) Technology Coordinator School Test Coordinator Test Administrator Test Administrator Test Administrator Test Administrator

*Users with PearsonAccess role will have access to Personally Identifiable Information SACs have received all roles in red

Before Testing

Selected Tasks to Complete Before Testing

Steps to Prepare for Computer-based Testing:

 Read manuals.

 Create, manage, and edit test sessions.

 Train Test Administrators on how to manage and monitor Test Sessions in PearsonAccess / PearsonAccess next .

 Ensure that students are assigned to appropriate forms (accommodations and accessibility features).

 Pre-cache test content.

Tasks to Complete Before Testing

Prepare for Test Administration

PARCC  Register students in PearsonAccess next  and resolve critical warnings/alerts.

Title III warning does not need to be resolved.

 Complete “Optional State Data 2” field in Student Registration Import.

 http://www.cde.state.co.us/assessment/parcc_co_srf_layout   View applicable training modules at http://parcc.pearson.com/tms .

Establish a testing schedule Science and Social Studies  Register students in PearsonAccess and update participation counts.

  View applicable training modules on the PearsonAccess Support tab.

Establish a testing schedule.

Tasks to Complete Before Testing

Prepare for Test Administration

31 PARCC  and Science and Social Studies : Prepare to administer accommodated tests, if necessary.

 PARCC Refer to audio guidelines that must be used by Human Readers for ELA and Math.

 Schedule practice tests and student tutorials. (Strongly recommended for grades/subjects taking the online test)     Develop a security plan.

Develop a logistics plan.

Develop a training plan.

Meet with trained School Technology Coordinators.

 Ensure STC has reviewed technology setup webinars.

 Complete technology setup.

 Conduct an Infrastructure Trial.

Tasks to Complete Before Testing

Prepare for Test Administration (continued)

One month before testing:  Review the Test Coordinator Manual / Procedures Manual and recommended online training modules to prepare for Test Coordinator responsibilities.

  Notify students and parents about the spring state assessments.

Update Student Registration.

Tasks to Complete Before Testing

Prepare for a Test Administration (continued)

Two weeks before testing:  Finalize the testing schedule.

  Finalize the security and logistics plans.

Sign and email the SAC Assurance to CSI (SAC only)

Tasks to Complete Before Testing

Prepare for a Test Administration (continued)

At least one week before testing:  Meet with Test Administrators and Proctors.

 Receive, document, and store materials.

 Setup test sessions in PearsonAcccess next and PearsonAccess .

 Confirm Test Administrator accounts are active  Proctor Cache Operational Tests  Print Student Testing / Authorization Tickets and Seal Codes  Check for test administration updates at parcc.pearson.com/bulletins.

Tasks to Complete Before Testing

Prepare for a Test Administration (continued)

Two days before testing:    PARCC PBT only – Open sealed test packages.

Provide access to accommodated materials as needed.

Make final preparations, as needed (headphones for PBA ELA).

 This year, for 8 th grade, there are no headphones needed for PBA ELA.  All other grades, all units would require headphones. (Keep in mind, ACCESS for ELL testers will need headphones for microphones next year.)   Also, any students with text-to-speech would also need headphones.

No headphones are needed for ELA EOY.

Student Readiness

• • • • Student tutorials and practice materials are available – – Access practice tests via the ePAT tab on PearsonAccess Access sample items, practice tests, and tutorials at http://parcc.pearson.com/ – With drag and drop, as soon as they see a color change in the answer bay, then they can release the mouse click.

During testing, TAs will not be able to help students with navigation within TestNav.

– Not able to help with how to answer a question.

– Not able to show how to go to the next question or the review screen.

– Not able to assist with drag and drop or other technology enhanced items.

Strongly recommended that students have access and practice prior to testing.

NEW

TA’s can’t read the blue banner on the screen anymore (this change for CMAS was to align with PARCC procedures)

Student Readiness

37 • • • • TestNav 8 Tutorial (~30 minutes) Student Tutorials (~30 minutes) • Equation Editor • Text to Speech – available for both ELA/L* and Math • Graphing Calculator • Printable Paper-Based Student Tutorials • Online Student Tutorials Sample Items Practice Tests (~60 minutes) /ePATs *ELA/L requires unique accommodation

The Test Environment

Student-to-Test Administrator Ratio

• Student-to-Test Administrator ratio must not exceed 30 to 1 – Test Administrator must be able to actively monitor the space within the testing environment.

• Consider room configuration – Make special considerations for large testing environments or environments with complicated configurations.

• Test Administrators must: – – – Actively proctor.

Remain attentive and in the room during the entire testing section.

Circulate throughout the room during the test.

o Should be able to see students working, not student work

The Test Environment

• • • • The testing environment must: Be adequately lit, quiet, free of distractions, and heated or cooled.

Provide an adequate writing surface (paper-based).

Be free of electronic devices and music.

“Do Not Disturb/Only Authorized Personnel Allowed” sign must be placed on the door during test sessions.

The Test Environment

41 • • No food or drinks are allowed on desks or near test materials.

The testing environment must be free of any content related posters or aids that suggest possible answers to students: – Word walls – Steps for solving math equations – – Any content related materials Any resource that defines, explains, or illustrates terminology or concepts – – – Graphic organizers 100s charts Definitions – Math manipulatives

The Test Environment

• • Generally, posters that do not include content specific definitions, content related processes or solutions may remain on the wall.

Timing Box (optional box around; other information required) Unit Name: Math Unit 1 Unit Testing Time: 75 Min Starting Time: Stopping time: 9:00 10:15

Room Configuration

43 • • Students should not be able to see each other’s work from a normal testing position.

• Consider the following seating configurations to maintain – test security: Seat students in every other seat (useful in a computer lab setup) – Arrange monitors back-to-back – Seat students back-to-back – Seat students in a semicircle (useful for schools using laptops) – Seat students in widely spaced rows or in every other row (appropriate for a classroom setup)

Dividing screens or other privacy materials may be used if students cannot be placed far enough away from each other.

Headphones

• PARCC ELA PBA all students must have headphones for all Units.

– Exception this year for grade 8 – no headphones • • Text-to-Speech To be in a testing room with other students, headphones must be worn.

Students may be tested separately, if they are not able to wear headphones.

Unauthorized Visitors and the Media

• Only students, Test Administrators/Examiners, and authorized school, district, state personnel, or state sanctioned test monitors may be in testing areas during administration.

• Media are not allowed to have access to the tests before, during, or after test administration, or take pictures or video of testing materials or testing students.

• Parents are not allowed in the testing room with their child.

During Testing Test Administration

Tasks to Complete During Testing

On the Day of Testing (CBT):

         Distribute test materials.

Ensure Test Administrators have a computer or tablet available.

Monitor test activity.

Ensure accessibility features and accommodated forms are assigned to appropriate students.

Be available to Test Administrators and Proctors.

Investigate security breaches and testing irregularities.

Follow protocol for contaminated or damaged test materials, safety threats and severe weather.

Respond to all technology related issues. Collect materials from Test Administrators after each test unit / section .

During Testing: Security Breaches

Monitoring and Reporting Security Breaches and Testing Irregularities

1. All instances of security breaches and testing irregularities must be reported to the School Test Coordinator (STC), and subsequently, the DAC, immediately. 2. DAC will contact the state immediately upon receiving the call.

3. Testing Irregularity or Security Breach – PARCC: STC (SAC) will complete the Form to Report a Testing Irregularity or Security Breach within two school days of the incident and DAC submits it through PearsonAccess next . – Science and Social Studies: SAC will complete the Test Incident Report and submit it to CSI. CSI will submit to CDE.

During Testing: Contaminated & Damaged Materials

PBT - Contaminated or damaged test materials must be replaced.

 Place Student ID label on replacement document or complete data grid.

 Record security barcode number of the damaged and new documents.

 Submit the Form to Report Contaminated Damaged, or Missing Materials through PearsonAccess next .

 If possible, transcribe responses from contaminated test material into the replacement. If not, contact CSI.

 Destroy contaminated material according to local biohazards protocols.

 Compile a list of contaminated/damaged Test Booklets, maintain the list for 3 years, and notify CSI

During Testing: Safety Threats and Severe Weather

Create a Plan and Train Staff for Safety Threats and Severe Weather

Test Administrators and Proctors must: 1. Note the time of the disruption.

2. Secure test materials as specified in your School Security Plan.

3. Prepare students for the continuation of the Unit / Section resume students’ tests.

and 4. Document the situation in writing.

5. If the disruption will cause the Unit / Section to be carried over into the next day, notify CSI, who will then notify CDE. 50

Test Administration Materials

51 • • • Test Administrator’s Manual (TAM) – Fill in and select options for after the test session.

– Read script exactly as written (may clarify after read exactly).

– – Practice in advance!

Exit Instructions.

Student Testing / Authorization Tickets – – – Hand out and collect in the test environment.

Have a master list of students including accommodations.

Student Testing / Authorization Tickets are secure!

Seal Code – Write on board or poster.

– Take down after testing starts.

• Only three seal codes will be used for each assessment • Cross off the last six seal codes to avoid confusion 52

Science and Social Studies Seal Codes

CSI School-Level Decisions: After Students Finish

Unit

/ Section

• • CSI School-Level Decisions: – Will students be able to leave when they have finished testing? (no minimum time) – Will students sit quietly?

– – Read (cannot use any electronic reading devices)?

May students be released to location outside testing area?

– What to do when all students are completed with Unit / Section?

School Site Considerations: – To where will students be released?

– To whom will students be released?

Active Administration

• • • • • • •

Active Administrators:

Ensure students have all necessary materials for each section Ensure a standardized testing environment Follow all scripts exactly as written Move throughout the room during testing Read directions to students when asked Use proximity to keep students on task Use “continue working” script • • • • • • • •

Administrators May Not:

Provide feedback Clarify test questions Answer content related questions Interfere with the students’ demonstration of skills Interact with students in any way that would impact student responses Engage in other tasks during test sessions Read sources, items, or student responses Help with TestNav navigation 54

Administration Steps for Computer Testing

          Prepare the test environment and situate students Start session in Follow directions and read script in the Test Administrator’s Manual Hand out Student Assist students in logging on to TestNav 8 Complete directions to students and start Actively administer each test End test Unit / PearsonAccess Testing Section / / PearsonAccess Authorization Unit / Section Collect Student Testing / Authorization Tickets and scratch paper Unit next / Section Tickets and scratch paper Close test session in PearsonAccess after

last Unit / third Section only

 At this point, the status of all tests for all students in the test session must be “Completed” or “Marked Complete”*

*For Science and Social Studies, SACs must mark a student’s test complete

Schedule Time for Setup and Transition - Computer Testing

• • • • • • School site log in Start up TestNav 8 Log in Test transfer (from proctor cache) – First item may take time to load Read directions Review sample items (Section 1)

TestNav 8/TestNav

• • PARCC / Science and Social Studies – https://co.testnav.com

TestNav 8 training center – https://PARCC.testnav.com

Technology Tip

• If students are testing on iPads or Chromebooks, note the specific device on which each student is testing. Each student should use the same device for all three sections to aid in response data recovery if needed.

Make-Up Testing

60 • • • • •

Make-Up Testing

Students who are absent, become ill, or who can no longer test because of classroom, school, or technical interruptions during original units, may utilize make-up testing.

• They may not return to questions previously viewed. Test security and administration protocols apply.

School Test Coordinators will establish the make-up testing schedules for their schools.

PARCC ELA/Math Units may be taken out of order for make-up testing only. • PearsonAccess next functionality Science and Social Studies Sections may not be taken out of order.

Priority: minimize risk of prior exposure to test content that could result in an invalidation.

Science and Social Studies Make-Up Testing Options and Considerations

PearsonAccess Demand on Test Administrators Security Risk Logistical Demand

Option 1 **Recommended** Student Completes Missed Test Section in Advance of Re-Joining Original Physical Testing Group

Moderate Low Moderate

Option 2 Student Tests with Original Physical Testing Group Option 3 Student Completes Missed Test Section in Any Available Physical Testing Group in Advance of Re-Joining Original Physical Testing Group

Low High High Moderate Low High 61

Receiving Materials and Test Security

Test Security Protocols

• • • Protection of student information and data.

Protecting the validity of the state assessments.

Financial considerations.

Security Plan

• Successful Security Plan requirements: – All personnel have appropriate training.

– All involved personnel understand security protocols.

– All involved personnel have signed security agreements.

Think about anyone who may be in the testing environment!

– – – Test environments are secured against unauthorized personnel.

Establish a documented chain of custody.

Materials are kept in a central, secure location with limited access.

Test Materials Security

• • • • • • • •

Secure

Student Testing / Authorization Tickets Seal codes Paper-based Test Booklets Social Studies source books Oral scripts Used scratch paper Any student work/responses 65 Mathematics Reference Sheets prior to and after given to students (need to print those for administering the paper/pencil math test!)

Non-Secure

• Test Administrator Manual (TAM) • • Procedures Manual Test Coordinator Manual (TCM) • Unused (not handed out) scratch paper

Maintaining Security of the Assessments

• • • All secure test materials must be secured while in the Test Administrator’s possession.

No duplication of secure CMAS materials is permissible (exception: Oral Scripts translated into languages other than Spanish).

No cell phones or other communication, reproduction or recording devices are allowed during test sessions unless required for accessibility.

– Manage devices!

Chain of Custody

67 • • • • • • • Document before, during, and after testing.

– Any movement of secure materials must be documented.

Deliver materials to schools no more than 1 week in advance.

Complete the chain-of-custody form /school security checklist.

Deliver paper based forms and materials (oral scripts) to Test Administrators only on the day of testing.

Distribute only the content area being assessed.

Return materials to a designated secure location.

– Not stored in classrooms Return materials to Pearson after testing is completed.

Initial Materials Order

How Is It Generated and What Is Included in an Initial Order:

1. Import your Student Registration (CDE has done/will do an initial import).

2. You will receive test materials including paper-based accommodations for paper-based accommodated student, if indicated in SRI / SDU .

Tactile graphics for computer-based testing will not be included in your initial order. An Additional Order must be placed.

Spanish Source Books to be used with the online Social Studies Spanish Audio forms will not be included in your initial order. An Additional Order must be placed.

Receiving Test Materials

• • • • Initial materials will be received by CSI 2 weeks prior to your district start date.

Materials are packaged by school and shipped to the district.

PARCC Quantities, which include 5% overage per school, are derived from the information provided in the Student Registration Import.

There is no overage for Science and Social Studies.

Contents of Initial Shipment

70 • • • • • • • • Test Coordinator Kit – Resealable plastic bag (holds all materials) – Paper Bands – Pearson Scorable and Nonscorable Labels (different colors) – UPS Ground return labels for Scorable and Nonscorable materials – Pre-printed/pre-gridded Used Test Booklet/Return School Header – – – Student ID Labels and Roster Return Instructions Sheet Shipping Carrier Return Instructions Packing List and Chain-of-Custody Form Test Coordinator Manuals Test Administrator Manuals Test Booklets Math Reference Sheets, Rulers, and Protractors, if applicable Large Print kits Human Reader / Oral Script kits

Chain-of-Custody Forms PARCC

71 • • • • Districts may use these forms or create their own to track all secure materials. District Chain-of-Custody Form for Initial Shipment of Materials Form indicates : ‒ A full list of materials within the district ‒ Form and security numbers School Chain-of-Custody Form indicates: ‒ Security numbers for each secure test material ‒ ‒ Student and Test Administrator assignment Date and time for checked-out and checked-in of materials District Chain-of-Custody Form for District Overage of Materials Computer-based Chain-of Custody Form ‒ Materials Moved from Locked Central Storage Area to Classroom ‒ ‒ Materials Moved from Classroom to Locked Central Storage Area Materials Securely Destroyed by Shredding

Documenting and Storing Test Materials

Upon Receipt of Test Materials, Test Coordinators should:

      Remove the Packing List, Chain-of-Custody Form, and Test Coordinator Kit from Box 1. Use the Chain-of-Custody Form to document all test manuals and test materials received. Inventory materials immediately to verify that there is an adequate number for administration.

NOTE: Count through the shrink wrap only. Do not open shrink-wrapped packages until two school days before testing, and do not distribute materials before the first day of testing.

Order additional material, if necessary.

Keep all test materials in a centrally locked storage area, with limited access, until distributing them to the Test Administrators.

Remind Test Administrators that all test materials must be distributed only on test administration day and must be returned to secure storage immediately after testing.

Documenting and Storing Test Materials

 Keep all boxes in which the test materials were delivered and use them to return Scorable and Nonscorable materials after testing is completed.

 Report the following occurrences immediately to Pearson using the Form to Report Contaminated, Damaged, or Missing Materials (see the Test Coordinator Manual): ‒ ‒ ‒ Non-receipt of any packages listed on the School Packing List.

Discovery of a damaged test material.

Discovery of missing or duplicate sequence numbers on any Test Booklets.

Additional Order Windows

•

2015 Spring Additional Order Windows:

Please request/place an order at least 5 days prior to the test administration.

Additional Materials Window Component PARCC Performance-Based Assessment (PBA) PARCC End-of-Year (EOY) Science and Social Studies (Secure) Science and Social Studies (Non-Secure)

74 February 2 to March 27, 2015 March 30 to May 22, 2015 April 1 to April 30, 2015 April 1 to May 6, 2015

Steps to Order Additional Materials

• •

Orders Can Be Submitted by Users with the Following Roles*:

DAC (LEA Test Coordinator) SAC (School/Institution Test Coordinator) *Note that an “add-on role” must be added for the user account to import files.

• Only DACs can submit additional orders for Science and Social Studies.

An additional materials order is a three-step process on the Orders & Shipments page of PearsonAccess next :

Verify the shipping information.

Enter a quantity. Review and complete the ordering process.

Refer to the PearsonAccess next Training Module found at https://parcc.tms.pearson.com

Key Info to Order Additional Materials

• • • •

Keep in mind when ordering additional material:

Do not submit additional orders prior to receiving your initial shipment of test materials. – All test materials should be inventoried prior to any additional order. Once an additional order is approved, please allow 4-5 business days for shipment delivery.

PARCC Test Booklets will be shipped in packs of 5.

– Take this into account when ordering.

Additional orders are packaged by school or district and shipped to the district.

After Testing

Tasks to Complete After Each Unit/ Section of Testing

Computer Based Testing – After Testing

The day of testing: • Collect materials ( Testing / Authorization Tickets, scratch paper, seal codes, etc.).

• • • Ensure students have logged out of TestNav.

Return materials to STC / SAC Securely destroy Seal Codes.

using chain-of-custody form. 78

Paper Based Testing – After Testing

The day of testing: • • • Collect materials (Test Booklets, scratch paper, etc).

Ensure names are on Test Booklets.

Return materials to STC using chain-of-custody form.

Final Day: Tasks to Complete After Testing

Computer Based Testing – Final Day After Testing

The final day of testing: • • • • • Collect materials ( Testing / Authorization Tickets, scratch paper, seal codes, etc.).

Ensure Student Tests have been submitted/completed.

Ensure Test Sessions have been stopped.

Purge the cached test content.

Securely destroy materials listed on page 56 of TCM.

• School or District

Paper Based Testing – Final Day After Testing

The day of testing: • Collect materials (test booklets, scratch paper, etc).

• • Ensure labels are affixed or data grids are complete.

Securely destroy materials listed on page 56 of TCM.

PARCC: Non-Tested Students

• • • Students who were absent or not tested (did not access any part of the test): Paper Based Testing: Return test materials – with non-scorable Mark not tested reason in PearsonAccess next Computer Based Testing: DO NOT mark test complete – Mark not tested reason in PearsonAccess next Specific directions about this process will be forthcoming.

Manuals Reminder

• •

Keep Test Coordinator Manual and Test Administrators

Manuals between PBA and EOY. (Manuals are only sent once with the PBA materials.) Manuals are only sent to districts with PBA materials.

Tasks to Complete After Testing

After Testing (continued)

One week after the final Unit / Section : • Organize and return test materials.

‒ Identify transcribed and damaged test materials as “Do Not Score.” • • Destroy/shred scratch paper and used Mathematics Reference Sheets .

Must return used scratch paper for Science & Social Studies in secure return envelopes. • Keep records for three years.

Within the final week of testing: • Resolve critical warning/alerts in PearsonAccess next .

Packing Materials

Checklist to prepare materials for packing:

 DAC will receive materials from the School Test Coordinator.

 Scorable Test Booklets contain a Student ID Label or hand-gridded student demographic data.  School Header Sheets completed for each grade level and subject.  All grades of Algebra I (or other HS math course) will be under one header sheet.  Scorable and Nonscorable Materials are packed in the boxes in which they were delivered.  Only 1 school per box.

 Boxes are not overfilled.  One return shipping label is placed on the top of each box.

 The sequence of boxes is indicated on each return shipping label.

Packing Scorables

Packing Scorable materials for Return Shipment:  Place all materials in the shipping boxes.

 One school, per box. Do not combine two

school’s test materials in one box.

 Once all materials are in boxes, indicate the sequence of boxes being returned for the school (e.g., Box 1 of 3, Box 2 of 3, and Box 3 of 3) on the return shipping label.

 Do not mix Scorable and Nonscorable materials in the same box.

CSI will band up and ship materials after checking in materials.

PARCC Forms Prior to Testing

Signed SAC Assurance SAC sends via email to DAC

SAC/STCs maintain all other signed agreements

During Testing

Test Incident Report

School Chain-of-Custody Contaminated Damaged or Missing Materials

SAC sends to DAC

Maintain at school STC to DAC and upload into PearsonAccess next

Prior to Testing

Signed SAC Assurance

Science & Social Studies Forms

SAC sends to DAC via email

SACs maintain all other signed agreements

During Testing

School Security Checklist SAC to TA/TE 86

Required Training

Everyone involved in PARCC and CMAS administration must be trained each year. This includes DACs, SACs, Test Administrators, technology personnel and any other school or district staff involved in administration.

DACs and SACs are responsible for ensuring that all individuals involved in test administration receive training and sign a security agreement

CSI’s DAC will ensure each SAC has signed a SAC Assurance. Each SAC will ensure that each Test Proctor has signed the appropriate security agreement.

Training

• Comprehensive training must include: – Test Security – – Standardized Test Environment Test Administration – Test Session Management (for appropriate personnel) – Test Administrator Role vs. Teacher Role – Opportunity for personnel to ask questions

• • • • • • An online, alphabetical, topic-based index for assessment manuals and materials.

Easy search capabilities.

Frequently updated and updated on demand.

News feed with the latest broadcast emails.

Most popular topics are listed at the top.

View pages, print results, and download full PDFs.

PARCC and CMAS Support

http://avocet.pearson.com

Support

PearsonAccessNext Resources – Support Page

PARCC Resources

92 • • • • PARCC Accessibility Policy Manual & Implementation Guidance – PARCC Accessibility Features and Accommodations Manual – Overview website page, including implementation appendices A-K – Translation Policy Memo – All located at http://www.parcconline.org/parcc-accessibility-features-and accommodations-manual www.parccconline.org

Training Modules (for Test Administrators, Coordinators, etc.) – Located at https://parcc.tms.pearson.com

Test Coordinator & Test Administrator Manuals for Paper-based and Computer-based Testing – Found at https://PARCC.pearson.com

on the Support page PARCC Test Tutorials and Sample Items – Located under Sample Sets and Tutorials of http://PARCC.pearson.com

Support: PARCC Support

    

Contact

PARCC Support

for assistance with:

Navigating PearsonAccess next  Accessing resources Navigating the Training Center  Setting up proctor caching Managing Student Registration Data  Submitting additional orders Setting up test units  Inquiring about shipments Managing user IDs and passwords

PARCC Online Support and Resources:

http://PARCC.Pearson.com/Support Call Toll Free: 1-888-493-9888

Email:

[email protected]

(5:00 am – 7:00 pm CT, Mon.

– Fri.)

CMAS Science and Social Studies:

Call Toll Free: 1-888-687-4759 Email: [email protected] 93

Contact DAC for assistance with:

 Testing schedule   Testing accommodations Unusual circumstances on test days   Violations of test security School emergencies that affect testing  Questions about general testing policies

Support: District Support

PearsonAccess.com

Student Registration Import

Must be imported into PBA by 2/18

Student Registration Import

CDE has populated PearsonAccessNext with student data. Schools are responsible for ensuring that data is up to date.

To begin reviewing your Student Registration File, go to PearsonAccessNext.com

and select your State from the “Select Your Program” dropdown menu. • Login using your PearsonAccess next •  account. Click on the “Support” and locate the following documents: Student Registration File Layout  Student Registration File Field Definitions

98 • • • Sign into PearsonAccess next On the Support page click on the file format of .pdf

Choose: Spring Student Registration File Field Definitions

Student Registration Import

To prepare your Student Registration File, use the Colorado Adapted Student Registration File Field Definitions as your guide. Through this document, you will walk through each field and its purpose. 99 • • • • • • • From left to right, you will see the following fields: Column Letter - corresponds to the .csv file layout.

Field Name - provides the name of each element.

Required? Y/N - indicates whether each field is required.

Max Field Length - outlines the maximum number of characters allowed in each field.

CEDS Definitions – definitions created by the Common Education Data Standards Committee.

PARCC Definitions and Notes - these are PARCC-specific definitions and notes.

Expected Values - describes which characters are allowed in the field.

100

Export your Student Registration File

• • To import the file: Log into PearsonAccess next .

Select the administration from the Admin drop down menu on the top of the screen.

101

Export your Student Registration File

Next, click on Import / Export Data under SETUP.

102

Export your Student Registration File

Click on Select Tasks and check Import / Export Data.

103

Export your Student Registration File

Click the Start button with the Import / Export Data option checked.

104

Export your Student Registration File

Choose Student Registration Export from the Type menu.

105

Support

• • • Sign into PearsonAccess next On the Support page click on the file format of .pdf

Choose: Spring Student Registration File Field Definitions

Importing SRF into Excel

• • Open Excel (do not open the downloaded file by clicking on it) From the Data tab click on Get External Data “From Text” • Browse to the downloaded file and click on the import button 106

Importing SRF into Excel

• • • Choose Delimited (should be automatically chosen) – Next Remove “Tab” and select “Comma” – Next The first column is already selected - Hold the shift key and scroll to the last column and click – this will select all columns (they go to a black background) – – Select “text” Finish – If asked where to put the data, ensure you are on a clear worksheet and then click “ok” Save this file as an Excel file and use it as your source.

Update the File in Excel

• • • The file will have 2 rows per student in grades 3-10 (one for ELA and one for Math) The file may have 1-2 rows for 11 th grade (one for ELA and only one for math if the student meets eligibility requirements) The file may have 1 row for 12 th grade (if the student has been/currently enrolled in Math III or Algebra II this school year) 108 • • • Updates to the file should include: Add any newly enrolled students AND remove any students that have withdrawn For schools with grade 8+, add grade 8+ to the file for Math.

• HELPFUL HINT: You can copy your 8-11 th graders that are in the file and paste them in new rows, then update the appropriate columns (ex: Test Code, potentially Test Format, any columns that should be left blank according to the CO Student Registration File data layout)

109

Import Your File

• • • To import the file: Log into PearsonAccess next .

Select the administration from the Admin drop down menu on the top of the screen.

You’ll need to follow these instructions twice-once to import to the Spring PBA 2015 and once to import to the Spring EOY 2015

110

Import Your File

Next, click on Import / Export Data under SETUP.

111

Import Your File

Click on Select Tasks and check Import / Export Data.

112

Import Your File

Click the Start button with the Import / Export Data option checked.

113

Import Your File

Choose Student Registration Import from the Type menu.

114

Import Your File

Use the “Browse…” button under Source File to select your CSV file and then click the Process button to import the file.

115

Import Your File

The View File Details screen will appear next and detail the Status of your file.

116

Import Your File

There are multiple Status messages that can display:

117 Processing Issues:

Import Your File

118

Import Your File

The status will display Complete once the file has been processed.

119

Import Your File

Utilize the Errors section to resolve issues with the file.

Common Issues

Student Matching Errors

The import process will try to match on existing students. This matching process can result in matching errors. The matching process will match on these specific columns: • Column A: State Abbreviation • Column B: Testing District • Column C: Testing School • Column F: State Student Identifier • • Column G: Local Student Identifier Column I: Last Name or Surname • Column J: First Name • Column L: Birthdate • Column M: Sex To resolve, validate that the student is correct in PearsonAccess next and M. Correct PearsonAccess next for Columns F, G, I, J, L, if necessary. Make necessary Student Registration File corrections and import file.

120 Hint: Check columns B, C, F, and G for any missing leading zeroes.

121

Student Registration Import (SRI) - Training

Student Registration Import Training Module

https://parcc.tms.pearson.com

Accessibility Features and Accommodations

122

123

Accessibility Features and Accommodations

• • • Accessibility Features for All Students Accessibility Features Identified in Advance Accommodations: – Students with Disabilities (SWD) – English Learners (EL) – English Learners with Disabilities

124

Types of Accessibility Features and Accommodations

Features for All Students Accessibility Features

Identified in advance

Accommodations

IEP/504/EL

Accessibility Features for All Students

Computer-Based Testing

Audio Amplification Blank Paper Eliminate Answer Choices External Spell Check Flag Items for Review General Administration Directions Clarified General Administration Directions Read Aloud and Repeated as Needed Headphones or Noise Buffers Highlight Tool Line Reader Tool/ Ruler

125

Paper-Based Testing

Auditory Aids Blank Paper Visual Aids/Organizers External Spell Check Device Visual Aids/Organizers General Administration Directions Clarified General Administration Directions Read Aloud and Repeated as Needed Headphones or Noise Buffers Highlighter Line Reader (Straight Edge)

126

Accessibility Features for All Students

Computer-Based Testing

Magnification/Enlargement Device NotePad Pop-Up Glossary Redirect Student to Test Writing Tools Ruler (cm. or in.) Calculator (Math and Science) Calculator sections

Paper-Based Testing

Magnifying Glass or Enlargement Device Scratch Paper Glossary in Footnotes Redirect Student to Test Bold, Italicize, Underline, Bullet with Writing Implement (Pencil) Ruler (cm. and/or in.) Calculator (Math and Science) Calculator sections

Accessibility Features for All Students Audio Amplification / Auditory Aids

Accessibility Features for All Students

Administration Guidelines

The student raises or lowers the volume control on the computer, as needed, using headphones. Final volume must be set prior to testing. Student must be tested in a separate setting if unable to wear headphones.

Blank Paper (provided by School) External Spell Check Device

The student is provided blank scratch paper (graph, lined, or un-lined). This will be provided to all students, both modes. In addition, students with visual impairments may also use braille paper, raised line paper, bold line paper, raised line graph paper, or bold line graph paper.

S&SS: It is a school policy if scratch paper is provided.

The student uses an external spell check device. Device may not have embedded grammar check, connect to the internet, or save information.

127

Accessibility Features for All Students

Accessibility Features for All Students Headphones or Noise Buffers Line Reader Tool Administration Guidelines

The student uses headphones or noise buffers to minimize distraction, access embedded text-to-speech, or filter external noise during testing. External devices that play music are not allowed. Headphones are required for the computer-based ELA/literacy PBA assessment. For computer-based testing, the student uses an onscreen tool to assist in reading by raising and lowering the tool for each line of text onscreen.

For Science and Social Studies, a ruler is provided during computer-based testing to use as a line reader. For paper-based testing, students may be provided a straight edge, or blank paper to assist with tracking.

128

Accessibility Features for All Students Magnification/Enlargement Device

Accessibility Features for All Students

Administration Guidelines

For computer-based testing, the student enlarges text and graphics onscreen via a magnification square (200%). The student can also use keyboard shortcuts (e.g., Ctrl+) for PCs or pinch/zoom for tablets to magnify what’s displayed on the screen (while preserving clarity, contrast, and color).

Note: Magnifying beyond 200% may affect heading formatting and may cause text-wrapping, and therefore it is not recommended.

For paper-based testing, students may use a magnifying glass, or use a magnification device such as a CCTV.

129

Accessibility Features for All Students NotePad

Accessibility Features for All Students

Administration Guidelines

Available for computer-based testing only. The student writes notes using embedded NotePad application.

Pop-up Glossary

For paper-based testing please refer to previous blank paper guidance.

For computer-based testing, the student is able to view definitions of pre-selected, construct-irrelevant words by hovering over underlined words. The definition appears in a pop-up text box. Note: the text-to-speech functionality does not “read” the definitions in the pop up glossary.

For paper-based testing, a glossary of pre-selected, construct-irrelevant words are provided in the footnotes of the test booklets.

130

Accessibility Features for All Students Writing Tools

Accessibility Features for All Students

Administration Guidelines

For computer-based testing: The student uses cut and paste, copy, underline, bold, and insert bullets. Students need to be familiar with the keyboard shortcuts for these tools. (Shortcuts can be posted in the testing room.) Writing tools are available in the constructed response items on the ELA/literacy performance-based assessment.

Redirect Student to the Test (by test administrator)

For paper-based testing, The student uses their pencil to underline, bold, and insert bullets.

For computer-based and paper-based testing, the test administrator redirects the student’s attention to the test without coaching or assisting the student in any way. Example: “Continue working” or “[student name], please continue working.” 131

Accessibility Features Identified in Advance

Accessibility Features (for all Grades/Courses)

Answer Masking Color Contrast * Human Reader or Human Signer for the Mathematics Assessments Text-to-Speech or ASL Video for the Mathematics Assessments (CBT only) Text-to-Speech for Science and Social Studies

132 Note: These accessibility features must be identified in advance and enabled in PearsonAccess next (PNP) / PearsonAccess (SDU) for the computer-based administration, and prepared in advance for paper-based testing.

*Color Contrast is an accommodation for Science and Social Studies.

Accessibility Features (for all Grades/Courses) Answer Masking Color Contrast

Accessibility Features Identified in Advance

Administration Guidelines

For computer-based testing, the student electronically “covers” answer options, as needed. When enabled, answers will be masked. The student will uncover answer options one at a time when ready.

For paper-based testing, the Test Administrator can provide students with answer masking cards (e.g. blank paper, straight edge) to temporarily cover answers in their test booklet. For computer-based testing, alternate onscreen background and/or font color is enabled via the PNP (identify the color in the PNP) / SDU or UI based on need or preference. Student can adjust during the assessment.

For paper-based testing, colored overlays may be used by the student as needed. Paper and font color cannot be changed. 133

Accessibility Features (for all Grades/Courses) Human Reader or Human Signer for the Mathematics Assessments and

Accessibility Features Identified in Advance

Administration Guidelines

For computer-based testing, the student must be tested in a separate or small group setting. Human Readers providing this accessibility feature must refer to Appendix B: Test Administration Protocol for the Human Reader Accommodation for English Language Arts/Literacy Assessments, and the Human Reader Accessibility Feature for Mathematics Assessments; and Appendix J: PARCC Mathematics Audio Guidelines Version 3.0.

For paper-based testing, Test Administrator will receive two test booklets (one for TA & one for student). Test Administrator will read aloud (or sign) the assessment to pre-selected students according to the Protocol and Math Audio Guidelines (Appendix B and J) on http://www.parcconline.org. Students in each grade/content area who need a human reader will take the same test form so small group administration can occur. No oral script is provided for math. 134

Accessibility Features Identified in Advance

Accessibility Features (for all Grades/Courses) Administration Guidelines Text-to-Speech for the Mathematics , Science and Social Studies Assessments*

For computer-based testing, the test is read aloud to the student using embedded text-to-speech software. Student must be tested in a separate setting if unable to wear headphones.

Three text-to-speech speeds are available and can be adjusted during testing. Female voice cannot be changed.

New

* Accessibility Feature for Math, Science and Social Studies only, it is an accommodation for ELA 135

136

Accommodations for Students

•

Accommodations for Students with Disabilities (SWD)

– Presentation Accommodations – – Response Accommodations Timing and Scheduling Accommodations

137

Students With Disabilities – Presentation Accommodations

Presentation Accommodations for Students with Disabilities

Assistive Technology Screen Reader Version for Mathematics* Refreshable Braille Display with Screen Reader Version for ELA/Literacy * Hard Copy Braille Edition* Tactile Graphics Large Print Edition*

* Transcription Guidelines are found in Appendix C of the Test Coordinator Manual

Paper-Based Edition Closed-Captioning of Multimedia for ELA/Literacy Assessments

138

Students With Disabilities – Presentation Accommodations

Presentation Accommodations for Students with Disabilities (continued)

Text-to-Speech for the ELA/Literacy Assessments, including items, response options, and passages * Screen Reader Version for ELA/Literacy, including items, response options, and passages *

*In CO, Unique Accommodation form required

ASL Video for the ELA/Literacy Assessments, including items, response options, and passages * Human Reader/Human Signer for the ELA/Literacy Assessments, including items, response options, and passages * ASL Video for the Mathematics Assessments Human Signer for Test Directions Student Reads Assessment Aloud to Themselves

139

Text-to-Speech

• • • Teacher Read Directions are no longer available. For Math, Science, and Social Studies, students may use Text to-Speech.

ELA measures reading as well as literacy. Therefore, Text-to Speech or Human Reader for ELA is limited to a very small number of students who have been approved for a unique accommodation request.

Test Administrators may assist individual students by re-reading scripted directions from the manual

I cannot help you answer any test questions. You may or may not know the answers to all of the questions. Answer the best you can.

New 140 • Redirection script: [Student name], please continue working.

141

Students With Disabilities – Response Accommodations

Response Accommodations for Students with Disabilities

Assistive Technology Braille Note-taker Braille Writer Calculation Device and Mathematics Tools (on Calculator Sections of Mathematics Assessments) Calculation Device and Mathematics Tools (on Non-Calculator Sections of Mathematics Assessments*)

* More information is available in the Accessibility Features and Accommodations Manual for selection implementation and notation.

Monitor Test Response

142

Students With Disabilities – Response Accommodations

Response Accommodations for Students with Disabilities (continued)

ELA/Literacy Selected Response Speech-to-Text ELA/Literacy Selected Response Human Scribe ELA/Literacy Selected Response Human Signer ELA/Literacy Selected Response External Assistive Technology Device ELA/Literacy Constructed Response Speech-to-Text * ELA/Literacy Constructed Response Human Scribe *

*In CO, Unique Accommodation form required

ELA/Literacy Constructed Response Human Signer * ELA/Literacy Constructed Response Assistive Technology Device *

143

Students With Disabilities – Response Accommodations

Response Accommodations for Students with Disabilities (continued)

Response Speech-to-Text Response Human Scribe Response Human Signer Response Assistive Technology Device Word Prediction External Device Monitor Test Response

* More information is available in the Accessibility Features and Accommodations Manual for selection implementation and notation.

144

Students With Disabilities – Timing and Scheduling Accommodations

Timing and Scheduling Accommodations for Students with Disabilities

Extended Time

Accommodation Extended Time Availability

All Content Areas

Students With Disabilities – Timing and Scheduling Accommodations

Administration Guidelines

Students have until the end of the school day to complete a single test unit administered during the prescribed testing window. It is recommended to test students with the extended time accommodation in a separate setting to minimize distractions to other students, and to schedule these students for testing in the morning to allow adequate time for completion of a test unit by the end of the school day.* *Strongly suggest that districts provide additional guidance. Students should not work on an assessment unit all day. Time-and-a-half is included in the Science and Social Studies section testing time. Students who need extended time accommodations beyond time-and-a-half should take the assessment in a separate setting.

145

Accommodations for English Learners

146

Extended Time Word-to-Word Dictionary (English/Native Language) Mathematics Response Speech-to-Text Mathematics Response Human Scribe General Administration Directions Read Aloud and Repeated in Student’s Native Language (by test administrator) General Administration Directions Clarified in Student’s Native Language (by test administrator) Online Translation of the Mathematics , Science and Social Studies Assessment in Spanish (or other translated languages as needed)

147

Accommodations for English Learners

Accommodations for English Learners (Continued) Paper-Based Edition of the Mathematics Assessment in Spanish (or other translated languages as needed) Large Print Edition of the Mathematics Assessments in Spanish (or other translated languages as needed) Text-to-Speech for the Mathematics Assessments in Spanish (or other translated language as needed) Human Reader for the Mathematics Assessments in Spanish (or other translated language as needed) Spanish Audio (Science and Social Studies) Spanish Oral Script (Online and Paper) Spanish Source Books (Social Studies only)

Place additional order for the sourcebook if on Spanish Audio form of the assessment.

If you ordered Oral Script, the sourcebook will be included in the kit automatically.

148

EL in U.S.

Less than One Year

•

The PARCC Accommodations manual indicates a 1 year waiver.

–

CDE does not have this waiver.

–

Colorado law requires all students to test.

149

Transcription Guidelines

• • • •

Transcription Paper-based and Computer-based:

At least two persons must be present during any transcription of student responses. The student’s responses must be transcribed verbatim into the Test Booklet or TestNav.

– Note for braille transcription: Only a braille certified Test Administrator may transcribe student’s responses.

CBT: Submit the test once all items have been transcribed. After transcription, shred any responses made from an assistive technology device.

150

Transcription Guidelines

Transcription on Computer-based Tests:

– Student responses to constructed response should be entered into TestNav by the Test Administrator before the next Unit / Section .

– Student will respond to questions on their assistive device.

– Student will Exit the Unit / Section , student should not Submit the current Unit / Section . – – – – Resume the student’s test in PearsonAccess next / PearsonAccess.

Log-in as the student and transcribe the responses.

Submit responses for the current Unit / Section only.

Student resumes testing in the next Unit / Section.

151

Prior Access for Accommodations

• • PARCC - Human Reader or Signer – Prior to materials arriving – review and understand the audio guidelines ( http://www.parcconline.org/sites/parcc/files/appendix-i-ela-audio-11-14.pdf

) – Review the text-to-speech tutorial so that the audio guidelines are understood – Two days prior to testing, a TA may have supervised access to the assessment to determine how to apply the audio guidelines.

o The TA must check the materials in and out each day Science and Social Studies – English and Spanish oral scripts 24 hours prior to testing – Translated oral scripts, including Signed presentation, 5 days prior to testing – Teacher Notes for braille assessment 24 hours o May verify the correct form has been received upon shipment arrival

152

Personal Needs Profile (PNP)

What is a Personal Needs Profile?

The Personal Needs Profile (PNP) is used to gather information regarding a student’s testing condition, materials, or accessibility features and accommodations that are needed to take a PARCC ELA/L and Math assessment. PNP is not available for Science and Social Studies assessment.

PNP Import Due 2/18

153

PARCC accessibility features and accommodations

For a complete list of accessibility features and accommodations available for PARCC assessments, refer to the PARCC Accessibility Features and Accommodations Manual. The manual provides information on the selection, administration, and evaluation of all of the accessibility features and accommodations you may include when populating a student’s Personal Needs Profile. The manual can be located at: http://www.parcconline.org/parcc accessibility-features-and-accommodations-manual

What Student Information is Collected and Where

Embedded Accessibility features, identified in advance, that need to be enabled (via PNP File Layout/User Interface). Embedded Accommodations that need to be enabled (via PNP

File Layout/User Interface).

Externally-provided accessibility features, identified in advance, and accommodations (via PNP File Layout/User Interface). Paper-based accommodated forms that required advance shipping (via Student Registration File). 154

Who Collects Information for Student PNPs

Students with disabilities: IEP team or 504 plan coordinator English learners: Educator(s) responsible for selecting accommodations English learners with disabilities: IEP team, including educator(s) familiar with the language needs of the student or 504 plan coordinator Students without disabilities and who are not English learners: Team may include: 1.

Student (as appropriate); Parent/guardian; and 3.

Student’s primary educator in the subject of the assessment. 155

Personal Needs Profile Import – Important Notes

• Students must be registered prior to loading PNP data. PNP data is matched to existing student registrations. • Separate PNP files must be loaded for PBA and again for EOY (for schools participating in Spring administration, all students must take both the PBA and EOY).

• Separate PNP records must be loaded for each student for ELA and Math.

• PNP data can be uploaded, provided , and updated up to the day prior to the beginning of Test Administration. However, it must be completed prior to Proctor Caching so the appropriate content can be provided for each student. • Providing PNP data prior to test administration will ensure that students receive appropriate accessibility features that need to be identified in advance and/or accommodations on testing day. 156

Personal Needs Profile Import – Selecting Students

157 • Basic PNP data exists for all students. However, only data for students requiring accessibility features that need to be identified in advance or accommodations (and in some states the administrative considerations) need to be submitted into PearsonAccess next for each administration. • Any paper based accessibility feature or accommodation which requires materials to be shipped will need to be requested in the Student Registration File import. (e.g., Large Print, Braille with Tactile Graphics, Human Reader or Human Signer for ELA/L Kits, Paper Test for Online Students, and Spanish Paper Mathematics Assessments). • Follow instructions for exporting the Personal Needs Profile, update as needed, then import.

158

Personal Needs Profile

To begin creating your Personal Needs Profile File, go to PearsonAccessNext.com

and select your State from the “Select Your Program” dropdown menu. • Login using your PearsonAccess next account. • Click on the “Support” and locate the Personal Needs Profile File Field Definitions Document.

159

Personal Needs Profile (PNP) - Training

Personal Needs Profile Training Module

https://parcc.tms.pearson.com

160

User Creation

Due before testing begins

User Accounts - Base Roles

Base Roles have been created with abilities that generally align to the organization level and title of the user. A user account needs at least one base role to be functional.

161 • Base Roles: • State Role – Assigned to state-level user accounts.

• LEA/District Test Coordinator Role – Assigned to LEA/District Test Coordinator user accounts.

• Non-School Institution Test Coordinator Role – Assigned to Non-School Institution Test Coordinator user accounts (Same abilities as LEA/District Test Coordinator).

• School Institution Test Coordinator Role – Assigned to School Test Coordinator user accounts.

• • Test Administrator Role – Assigned to users who will administer computer-based tests.

Technology Coordinator Role – Assigned to users who will support technology for computer based tests.

User Accounts – Add-on Roles

Add-on Roles have been created to enable states to continue with their current policies and abide by state-specific laws. Each state has the option to create user accounts with Add-on Role assignments.

162 Add-on Roles • Organization Role –Assigned to users who will create and modify organizations within PearsonAccess next .

• Enrollment Role – Assigned to users who will set an organization as participating in a test administration and enter enrollment counts.

• • Request Additional Order Role – Assigned to users who will place an additional order.

Approve Additional Order Role – Assigned to users who will approve an additional order.

• • Delete Student Role – Assigned to users who will be able to delete students from PearsonAccess next .

Sensitive Data Role – Assigned to users who will be able to view and edit Student Sensitive Data. • • Do Not Report Role – Assigned to users who will be able to mark students tests as Do Not Report.

PNP Role – Assigned to users who will submit a personal needs profile through PearsonAccess next

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User Role Matrix

• • User’s role will determine the functionality the user can access.

User Role Matrix can be found on the Support page of PearsonAccess next .

164

User Interface for Creating User Accounts

Authorized LEA and school personnel will be able to create individual staff user accounts within PearsonAccess next manually or by importing a file.

165

Editing User Accounts

Create / Edit Users:

Allows authorized personnel to view and update existing accounts, as well as create new accounts manually.

166

Manually Creating a New User Account

Manually Create a New User Account: A user’s role and organization will determine the functionality they can access.

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Creating New User Accounts Through a File Import

Importing a User File: User accounts may also be created or maintained by importing a User File; this is especially helpful when working with accounts in bulk quantities.

168 Resources:

Creating New User Accounts – Templates

User File – Field Definitions

Valid values are: C (create) U (update) Contains the organization codes associated with the user. Multiple values in this field should represent ALL organizations associated with the user and separated by a colon.

Identifies whether the user’s account is disabled.

YES = Account should be disabled.

NO = Account is not disabled.

Identifies when a user account becomes active.

Format as: MM/DD/CCYY MM is the 2-digit month DD is the 2-digit day CC is the century YY is the 2-digit year For example, if a start date is March 30, 2011, it should be entered as 03/30/2011.

Contains the Username. Must be unique. If the username entered to create a new account is already taken, an error message will be received upon your import. It is suggested to use your email address.

Contains the role associated to a user. Multiple values in this field should represent ALL roles associated with the user and must be separated by a colon.

169 This text field is required if the Disabled field is set to YES.

Identifies when a user account becomes inactive.

Format as: MM/DD/CCYY MM is the 2-digit month DD is the 2-digit day CC is the century YY is the 2-digit year For example, if a start date is March 30, 2011, it should be entered as 03/30/2011.

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Importing a User File

Import a User File for processing at Setup > Import/Export Data > select Import/Export Data from the Task box > click Start

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Customer Support for User Accounts

• • PARCC Customer Support agents can: – Reset passwords – Unlock accounts for LEA Test Coordinator accounts Agents cannot (contact Janet Dinnen for these areas) – – Create accounts Lock/unlock accounts other than LEA Test Coordinator accounts – Update email addresses – Delete/undelete accounts

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PearsonAcccess Next Training

Pearson Access Next Training Module

https://parcc.tms.pearson.com