Transcript Slide 1

One Team with One Voice…Serving the 58
Workforce
Continuing Education
Updates/Handouts
North Carolina Community College Adult Educators Association (NCCCAEA)
Fall Conference
September 24, 2014
Workforce Continuing Education
SYSTEM OFFICE UPDATES
2
State Aid Allocations and Budget Policies
Summary of Budget Allocation
“Value of an FTE”
Page 11
Tier
FTE
Dollar Value
Allocation
Base
58 Colleges
$ 65,501
$ 3,799,058
1A
387
4,170.62
$ 1,614,417
2%
1B
2,062
3,691.47
$ 7,612,342
9%
2
11,117
3,208.16
$ 35,666,567
41%
3
15,494
2,724.95
$ 42,221,197
48%
29,061
% of Total
$ 90,913,581
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State Aid Allocations and Budget Policies
Documents relevant to
Workforce Continuing Education
Document Title
Page
 Budget FTE by Tier
15
 Continuing Education (OE) Instruction
18
 Continuing Education Allocation
19
 Formula Budget by College
30
 Per Capita Cost for Budget FTE
94
Page 4
State Aid Allocations and Budget Policies
Instructional FTE allocations are calculated on a
tiered-funding basis.
Handout
 Tier 1 includes curriculum budget FTE in high
cost areas of health care, technical education,
lab-based science, and college-level math
courses.
 Tier 2 includes a) all other curriculum budget
FTE, b) all Basic Skills budget FTE, and c) budget
FTE associated with continuing education (OE)
courses that are scheduled for 96 hours or more
and are mapped to a third-party credential,
certification, or industry-designed curriculum.
 Tier 3 includes all other continuing education
(OE) budget FTE.
This weighted allocation model is designed to provide
a 15% funding differential between each tier.
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Legislative Updates
SB761
Credit for Military Training
SB786
Energy Modernization _ Fracking
SB744
Training For Individuals With Intellectual Disabilities
SB734
Community College Brewing Course Waiver
Affordable Care Act
Page 6
2014-15 Priorities
Programmatic Priorities
Infrastructure Priorities
Adult Basic Education
State Board Code
Developmental Education
CIS Modernization
Sr. Institution Articulation
Data Initiative
Credit for Prior Learning/Veterans
Technology Use/Communication
Align4NC Works
Long Session Legislative Priorities
7/18/2015
7
What’s Trending
Workforce Innovation
Opportunities Act (WIOA)
NCWorks
Competency-Based
Education
Training Leading to
Certification:
Career Pathways:
o Department of Labor Career
Pathways Framework
Credit for Prior Learning:
o CE Course Offerings
o NC Back-to-Work Project
o NCCCS Performance Measures
o System-wide Survey
o Common Follow-up System
o SB 761 Credit for Military Training
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Workforce Continuing Education
Role of the System Office
Program Descriptions
Handout
•
•
•
•
Occupational Extension
Human Resources Development
Self Support – Community Services
Self Support – Occupational
Critical Job Functions
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Leadership/Oversight
Program Development
Quality Assurance
Communicate/Disseminate Information
Partnerships/Collaboration
Technical Support
Page 9
Professional Development Opportunities
Communication Networks
Accountability/Credibility
Forum
CE Sr Administration
Monthly Call
April 24, 2014
April 3, 2014
May 29, 2014
May 1, 2014
June 26, 2014
June 5, 2014
July – No Call
July – No Call
August 28, 2014
August 7, 2014
September – No Call
September 4, 2014
October 30, 2014
October 2, 2014
November 19, 2014
November 6, 2014
December – No Call
December 4, 2014
All calls are from 2:00 – 3:30
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Email Distribution List
There are two methods that the System Office uses
to communicate information to the community
colleges. Below are the instructions for adding staff
to these lists.
 CC Email Distribution List
This list is populated at the local level; not
at the System Office. Each college determines
who and how many staff can be on the list.
Additionally, the local level is responsible for
updating, adding, and/or deleting names.
Please contact your local college IT email
administrator for further instructions.
CC Email Distribution List
 Basic Law Enforcement Training
 Basic Skills Director
 Code Enforcement Training
 Community Services Directors
 Continuing Education Officers
 Continuing Education Registrars
 CRC Administrators
 Criminal Justice Training
 Customized Training Directors
 Program-Specific Primary Contact
These list are populated at the System Office.
The primary contact person identified on this
list will be notified if specific college
information is needed. This list will be
populated with only one name per college.
We rely on the college to inform us when we
need to update these list.
 Emergency Management Training
 EMS Training
 Fire Rescue Training
 Human Resources Development
 Small Business Center Network
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Professional Development Opportunities
Leadership Institute for CE Administrators
Leadership Institute for
Continuing Education Administrators
March 23 – 24, 2015
North Raleigh Hilton, Raleigh, NC
Workshop Tracks
 Accountability/Quality Assurance
 Training Mapped to Credentials
 Employer Engagement
 Integrated Service Delivery
 Work-Based Learning Strategies
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Workforce Continuing Education
STATE BOARD UPDATES
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State Board Code
http://www.nccommunitycolleges.edu/Legal/SBCCCode.htm
Title 1
Community Colleges
Chapter A
State Board Governance
Chapter B
College Operations
Chapter C
Personnel
Chapter D Education Programs
Title 2
Title 3
Chapter D: Education Programs
Chapter E
Student Tuition and Fees
Subchapter 100
Chapter F
Student Financial Assistance
Subchapter 200
Chapter G
Full-Time Equivalent (FTE)
Subchapter 300 Continuing Education
Chapter H
Fiscal Management
Subchapter 400
Curriculum
Subchapter 500
Customized Training
Proprietary Schools
Subchapter 600
Small Business Centers
Chapter A
Subchapter 700
General Provisions
Proprietary Schools
General Definitions
Basic Skills
Rule-Making Process
Chapter A
Rule-Making Process
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State Board Code
http://www.nccommunitycolleges.edu/Legal/SBCCCode.htm
Chapter D: Education Programs
Subchapter 100 General Definitions
Subchapter 200 Basic Skills
Subchapter 300 Continuing Education
Subchapter 300. Continuing Education
Subchapter 400 Curriculum
1D SBCCC 300.1
Continuing Education Definitions
Subchapter 500 Customized Training
1D SBCCC 300.2
Enrollment/Registration Process
Subchapter 600 Small Business Centers
1D SBCCC 300.3
Program Classification
Subchapter 700 General Provisions
1D SBCCC 300.94 Faculty
1D SBCCC 300.95 HRD Program Continuation
1D SBCCC 300.96 Continuing Education Program Management
1D SBCCC 300.97 Instructional Service Agreements
1D SBCCC 300.98 Courses and Standards
1D SBCCC 300.99 Education Services for Minors
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Vision of Accountability
Workshop Opportunities at NCCCAEA Conference
• Vision of Accountability – Draft Document
• Education Program Audit Procedures_Memo_CC14-030
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Proposed Language: G.S. 115D-5(m)
 The State Board of Community Colleges shall maintain a compliance
function that conducts periodic reviews of each community college
operating under the provisions of this Chapter.
 The purpose of the compliance review shall be to ensure that data
used to allocate State funds among colleges is reported accurately to
the System Office and that colleges are charging and waiving tuition
and fees consistent with law.
 The State Board of Community Colleges shall require the use of
statistically valid sample size in performing compliance reviews of
community colleges.
 All compliance review findings that are material shall be forwarded
to the college president, local college board of trustees, the State
Board of Community Colleges, and the State Auditor. The State
Board shall adopt rules governing the frequency and scope of
compliance reviews.”
7/18/2015
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SBCC Code Revision Updates
 Tuition and Fees Chapter
o Failure to Pay
 Instructional Service Agreements
 Course Repeat Policy
 Numbered Memos
 Clarification Memos
7/18/2015
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Workforce Continuing Education
ACCOUNTABILITY & CREDIBILITY
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Current Statute, Code & Guidance
Internal Audit Plan
G.S. 115-5(m)
“The State Board of Community Colleges shall maintain an education program auditing function
that conducts an annual audit of each community college operating under the provisions of this
Chapter. The purpose of the annual audit shall be to ensure college programs and related fiscal
operations comply with State law, State regulations, State Board policies, and System Office
guidance. The State Board of Community Colleges shall require auditors of community college
programs to use a statistically valid sample size in performing program audits of community
colleges. All education program audit findings shall be forwarded to the college president, local
college board of trustees, the State Board of community Colleges, and the State Auditor.”
1D SBCCC 300.96(c)
“Each college’s local board of trustees must adopt a policy which requires the development and
implementation of an internal audit plan. Each college is required to publish, maintain and
utilize an internal audit plan. The college presidents shall periodically report to the board of
trustees on the findings of the internal audit. The internal audit plan must be submitted to the
department for compliance review.”
CC00-147 “Revisions to the Accountability and Credibility Plan for Continuing Education”
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Proposed SBCCC Language
1D SBCCC 300.4
PROGRAM MANAGEMENT
a)
Program Planning.
Each college shall review the quality and viability of all its programs and services at
least once every three years to determine program strengths and weaknesses and to
identify areas for program improvement.
b)
Program Accountability.
Below are the general provisions:
1) Each college's local board of trustees shall adopt a policy which requires the
development and implementation of a Continuing Education internal program
accountability plan. At a minimum, the Program Accountability Plan will 1)
define a system of checks and balances to prevent and detect errors or
irregularities when reporting hours for FTE purposes and 2) establish a
framework for defining program quality and improvement procedures.
2) The program accountability plan shall be reviewed by the local board of
trustees at least once every three years.
3) A copy of this policy including amendments shall be submitted to the System
office upon
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Internal Audit Plan Redesign
Internal Control Objectives
Operations
• effectiveness and efficiency of the entity’s operations,
including operational and financial performance goals,
and safeguarding assets against loss
Reporting
• internal and external reporting and may encompass
reliability, timeliness, transparency, or other terms as
set forth by regulators, recognized standard setters, or
the entity’s policies
Compliance
• adherence to laws and regulations to which the entity is
subject
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New Resources & Tools
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COSO Internal Framework
Performance Management Pillars
Program Analysis Worksheet
Aligning Outcomes
Control Self-Assessments
Process Flow Charts
Outlier Identifiers
Committee to identify additional
tools and guidance
7/18/2015
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Workforce Continuing Education
NEW TECHNOLOGY TOOLS
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Colleague Updates
• Tier Funding
– Tier Levels
• 1A, 1B, 2, 3
New Tier designations
coming down
October XX, 2014
– Credentialing Agencies
• Classification of Instructional Programs (CIP)
– The purpose of the Classification of Instructional
Programs (CIP) is to provide a taxonomic scheme
that will support the accurate tracking,
assessment, and reporting of fields of study and
program completions activity.
7/18/2015
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System Office Course View
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Ellucian Elevate
• What is Ellucian’s turnkey solution?
– Elevate is a mobile ready Software as a
Solution (SaaS) to manage, market and
measure Workforce Continuing Education
courses.
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•
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Catalog/Program Management
Course Marketing/Tracking
Enrollment
Completion
Integration to Student Information System (SIS)
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Ellucian Elevate
Elevate (SaaS)
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Public Safety Training Calendar
Response to student,
college and agency need
to access information in
a convenient web-based
environment
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Public Safety Training Calendar
For more detailed
information and
functionality…
TBD
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NEW NCCCS Website
You may have noticed a
change if you visited
our website recently
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Workforce Continuing Education Webpage
Work in Progress
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Credential Information
Training Documents
Accountability Guidelines
Instructor Resources
Student Resources
http://www.nccommunitycolleges.edu/workforce-continuing-education
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Where Did It Go?
• Annual Reporting Plan and Status Updates
– http://www.nccommunitycolleges.edu/business-intelligence
• Annual Statistical Reports
– http://www.nccommunitycolleges.edu/business-intelligence/annualstatistical-reports
• Audit Services
– http://www.nccommunitycolleges.edu/finance-operations/audit-services
• Budget Information
– http://www.nccommunitycolleges.edu/finance-operations/budgetaccounting/budget-information
• State Board Code
– http://www.nccommunitycolleges.edu/sbcccode
• State Board Meetings/Agendas
– http://www.nccommunitycolleges.edu/state-board-community-colleges
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Grants & Initiatives
Microsoft Academy
MS IT Academy
The Microsoft IT Academy (ITA) program provides colleges with a full curriculum for
teaching technology courses and learning tools that help students achieve success.
NCCCS State-wide MOU
•
Available for both CE and CU academic levels
•
Colleges have 500 vouchers for Microsoft Office Specialist (MOS) certification
exams at Certiport Centers.
•
Colleges have 10 vouchers for faculty/staff certifications in Microsoft Office
Specialist (MOS), Microsoft Technology Associate (MTA), and Microsoft
Certifications Solutions Associate/Expert (MCSA/MCSE)
•
Colleges have access to DreamSpark subscription – Microsoft products outside
of MOS Sharepoint; Visual Studio; MS Project; MS Visio; Windows Client
•
Colleges have access to Microsoft Official Academic Course (MOAC) digital
textbook/curriculum
For more information, contact
Margaret Roberton at (919) 807-7159 or [email protected].
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DL – State Authorization
•
What is it?
– State Authorization is a legal issue dealing with a college’s adherence
to state requirements for colleges to secure authorization to offer
instruction in that state. Compliance with individual state
requirements is now part of the Higher Education Opportunity Act of
2008, Amended 2010. Compliance with HEOA regulations is tied to
Title IV funding and to SACS/COC principles.
Deadline Extended
to July 1, 2015
•
Does it apply to CE?
– A definitive ruling on non-credit courses has not been given; however,
courses/programs that receive Title IV funding would be included. In
addition, courses or programs that include a state licensure or
certification are included in current interpretations of the regulation.
Individual state requirements must be met.
http://www.sheeo.org/sites/default/files/State%20Authorization%20Fees%201
2-2012.pdf
If an individual state requires non-credit courses to be approved or if
faculty residence or equipment (i.e., servers) triggers physical
presence, then the authorization rule applies to Continuing Education.
(Other physical triggers may apply; see each state’s requirements.
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State Authorization
• What is a ‘physical presence trigger’?
– An institution’s physical location in another state
– Students or faculty residing in another state
– Field placements such as clinical experiences, internships or
service learning in another state
– Advertising placed within a state’s physical borders.
• Existing State Laws apply – regardless of Federal regulation
• What if your institution does not comply?
– ‘Cease and Desist’ orders
– Possible Fines/Penalties
– Possible lawsuit by students impacted by failure to notice
• Resources
– Southern Regional Education Board (SREB) – reciprocity
– State Authorization Reciprocity Agreement (SARA)
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Workforce Continuing Education
PUBLIC SAFETY UPDATES
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The State’s
Public Safety
Training
Network
(FIP, COD, CJC, EMS. EPT)
Ensuring That Local and State
Responders are …
Ready
to
Work
Ready
to
Respond
Past
Present
Future
Code
A Perfect Storm
Remember, Regroup, and Respond
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Your Public Safety Training Staff
Compliance
?
Customer
Service
Where’s
the
Balance?
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“A New Conversation”
Relevance
Rigor
Quality
Specialized Training
Responsiveness
State Funding Model
Economic Development
Accountability
Waiver
FTE
Audit
Education-ese
Workforce Development
Shared Resources
Industry-Recognized Credentials
Industry Partners
Qualified Instructors
Ready
to
Work!
Ready
to
Respond!
Workforce Continuing Education
WORKFORCE INITIATIVES
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Prison Education
•
State Board Approval Process
•
Prison Education Program (PEP) Approval Process
Page 46
What’s Trending
NCWorks.gov
https://www.ncworks.gov
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North Carolina Back-to-Work
Program Outcomes
Education Outcomes
• Applications received: 4,466
• Applications approved: 3,514
• Entered Training Program: 2,827
• Completed Training Program: 1,951 (69%)
Credentials Earned
• Industry Credentials: 1,738
• Career Readiness Certificate: 2,078
Employment Outcomes
• Placed on Job: 934 (48%)
Outreach
• Veterans Served: 522
• Registered on NCWorks Online: 1,624
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NCWorks Job-Driven Initiative
•
The NC Department of Commerce, Division of Workforce Solutions (DWS) was awarded a US Department of Labor,
Employment and Training Administration National Emergency Grant (NEG). The grant provides funds to states to
implement new or expanded local and regional job-driven partnerships that will serve more dislocated workers and
achieve better employment-related outcomes for this group of workers.
•
The NCWorks Job-Driven Initiative will include two basic re-employment strategies – classroom training and work-based
training.
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Community colleges will expand upon the concepts and models created with the NC Back-to-Work Initiative by providing
short-term training focused on local in-demand skill competencies that lead to industry-recognized or state-regulated
credentials and quality employment outcomes.
•
Integrated into the training program are employability skills assessment & training, workplace safety/OSHA credentials,
and preparation for the Career Readiness Certificate.
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Local Workforce Development Boards will provide On-the-Job Training (OJT) which is defined as training by an employer
that is provided to a participant, who is hired by the employer, while engaged in productive work in a job.
•
Integrated in both strategies is intensive support services, job coaching, and job matching using the tools and resources
in NCWorks Online.
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Participants in these grant activities should be selected from those who have experienced prolonged unemployment
(i.e., longer than average Unemployment Insurance duration). Veterans are to receive Priority of Service for training and
services funded by this initiative.
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NCWorks Job-Driven Initiative
Workforce Boards
Counties Served
Colleges
Region C
Cleveland
Cleveland CC
Region C
Rutherford, Polk
Isothermal CC
Region C
McDowell
McDowell TCC
Western Piedmont
Catawba, Alexander
Catawba Valley CC
Western Piedmont
Burke
Western Piedmont CC
Western Piedmont , High
Country
Caldwell, Watauga
Caldwell CC & TI
High Country
Mitchell, Avery, Yancey
Mayland CC
Kerr-Tar
Caswell, Person
Piedmont CC
Kerr-Tar
Franklin, Granville, Vance,
Warren
Vance-Granville CC
Durham
Durham
Durham TCC
Capital Area
Wake
Wake TCC
Capital Area
Johnston
Johnston CC
Page 50
Career Readiness Certificate
Updates:
• The North Carolina State Board of Education (NCSBE) negotiated an
amendment to their contract which allowed them to fund NCCCS’ use of
RegiStar Related Products and Services for the period of September 1,
2013 through August 31, 2014.
• The NCCCS is in the process of negotiating the 2014 – 15 WorkKeys
Assessment Use and Express Score License Agreement.
• Colleges will again be asked to sign a Memorandum of Understanding
regarding the liability for all obligations as a Satellite Site pursuant to the
WorkKeys Assessment Use and Express Score License Agreement.
• The HRD/CRC Training Academy will be held at the Greensboro
Downtown Marriott from Wednesday, December 10th – Friday, December
12th, 2014.
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NC Certified Work Ready Communities
Background
•
In 2011, the NC Eastern Region began a pilot program to certify counties
as NC WorkReady. This pilot serves as the model for the statewide
NCWorks Certified WorkReady Communities initiative.
•
A team from ACT worked with the state leadership team for over a year to
help build and launch the initiative.
•
The NCWorks Certified WorkReady Communities state leadership team
consisted of members from the Office of the Governor , North Carolina
Chamber; NC Community College System Office, NC Department of Public
Instruction (CTE Division), NC Department of Commerce (Division of
Workforce Solutions), a NC Eastern Region economic development
professional, and a local community college NC CRC Administrator.
•
The state leadership team, with technical assistance from the ACT team,
set the criteria for the NCWorks Certified WorkReady Communities.
Page 52
NC Certified Work Ready Communities
Criteria:
•
Community Commitment: Evidence of a strong commitment
from key stakeholders in the community is a necessity.
•
National Career Readiness Certification: This assessment is
accepted throughout the nation by employers and is used to
ensure job seekers possess a qualified degree of work readiness
•
Business Support: Businesses will submit an Employer
Commitment Form and agree to recognize, prefer, or recommend
the NCRC in their hiring.
•
Graduation Rate: Communities should have a plan in place to
increase high school graduation rates and work to keep students
from dropping out.
Page 53
NC Certified Work Ready Communities
Next Steps:
•
On August 14, 2014 at the NC Chamber Education Summit, Governor
McCrory announced the launch of the NCWorks Certified WorkReady
Communities.
•
The North Carolina Chamber serves as the organization that will designate
counties as NCWorks Certified WorkReady Communities.
•
The partnership and collaboration among the North Carolina Chamber,
Department of Commerce, Community College System and the Department
of Public Instruction create a seamless framework for communities to
become certified as work ready.
•
For more information or to obtain an application for the NCWorks Certified
WorkReady Communities and the Employer Listing Registration Form
contact Teretha Bell at [email protected]
Page 54
Align4NCWorks
Align4NCWorks is the NC Community College System’s
strategic initiative to scale up best practices in collaborative workforce
development. The initiative focuses on key partnerships among community
colleges, business/industry, workforce development boards, public schools and
economic development entities.
Major themes of the best practices and innovations shared at Workforce
Learning Summits include:

Career pathways and awareness

Employer engagement

Workforce education and training solutions

College affordability and access

Work-based learning

Connecting jobseekers and jobs
Page 55
Grants & Initiatives
SECU CE Scholarship Program
The State Employees Credit Union (SECU) Foundation established a Continuing Education Scholarship Program
to help remove financial barriers for students seeking to gain new and/or upgrade current job-related skills. Below
are the details of the program:
Program
Type
Statewide Roll-Out
Total
Commitment
Scholarship
Awards
Number of
Colleges
Funding
Cycle
$ 435,000
10 scholarships at $750
58
July 1, 2014 – June 30, 2015
Period
Draw-Down Dates
1
August 4, 2014
thru
September 30, 2014
2
December 1, 2014
thru
December 12, 2014
3
January 5, 2015
thru
February 27, 2015
4
May 4, 2015
thru
June 5, 2015
For more information, contact
Barbara Boyce at (919) 807-7158 or [email protected].
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