Transcript Running a Little League

Florida District 15
(WWW.ETEAMZ.COM/LLBFLD15)
Is there a
“What am I supposed to do
and When do I do it Guide”
for a Little League
Treasurer?
The Answer is ”NO”
You Should Have
A Copy of the Latest
“Little League Operating Manual”
(the White Book)
You should be FAMILIAR with the
Rules & Regulations of Little
League – especially the portion
of the Operating Manual on
Accounting Procedures /
Finances.
What’s Next?
If you don’t have a copy of
“A Year in the Life of
Hometown Little League”
GET ONE
A copy can be downloaded/printed from
The LL Website (www.littleleague.org)
If you’ve got a copy,
READ IT
Keep it as a Reference
What Does LL
Say my Job is?
TREASURER
The treasurer signs checks co-signed by
another officer or director (or as directed
by the local league’s constitution),
dispenses league funds as approved by the
Board of Directors, reports on the status
of league funds, keeps local league books
and financial records, prepares budgets,
and assumes the responsibility for all
local league finances.
What Do I
REALY DO?
The Treasurer:
Maintains all League Financial
Records
Is Responsible for the League
Assets (ALL Assets, not just the bank account)
Prepares the Proposed Annual
BUDGET and Monitors
Expenditures per the Approved
Budget
What Do I
REALY DO?
• Provide MONTHLY
Financial Reports to
the Board
The Report should
Include (as a minimum)
• Copy of the Monthly
Income/Expense Sheet
with Current Balance
• Copy of the Latest Bank
Statement
• List/Status of any Income
or Expenses NOT per the
approved Budget
What Do I
REALY DO?
The Treasurer:
Deposits ALL Funds received
into the League Bank Account
Co-Signs all League Checks
(checks should have TWO
BOD signatures)
Pays all League Bills by Check
(cash payments should not be
made)
What Do I
REALY DO?
The Treasurer:
Maintain records (receipts) of
ALL Transactions
Assures all Concession Stand
Funds are properly counted
and deposited
Assures all Player Fees,
Sponsor Fees and Fundraising
monies are properly counted
and deposited
What Do I
REALY DO?
The Treasurer:
Prepares the year end
“Annual Financial Report”
and provides for an
Independent Audit of the
Report
(provides a copy of the Final Report to the DA)
Prepares and Files the Federal
and State Tax Reports /
Paperwork
Treasurer’s Job –
in 25 Words or Less
Make sure that
ALL
League Financial
Transactions are
properly conducted and
recorded and that
Financial Reports are
regularly presented to
the BOD
ANYTHING
ELSE?
You Should:
Attend ALL your league
BOD Meetings
Be the FOCAL POINT
for INFORMATION
about the Financial Status
of your League
Got a Problem
IF YOU NEED HELP,
ASK FOR IT
The District Staff
is comprised of
individuals who have
EXTENSIVE EXPERIENCE
in Little League
They are
READY TO HELP