Transcript Banner Budget Rule Codes
Getting in Step With Banner
Agenda
Banner Timeline What is Banner Finance?
What do the New Accounts Numbers Look Like?
When do I use the New Account Numbers The Best Part Establish your Password on Banner Basic Navigation in Banner
Banner Timeline
07/01/05 - Finance 01/01/06 - Human Resources/Payroll Fall 2006 - Student Spring 2007 - Alumni
What is Banner Finance??
Accounts Payable Purchasing Fixed Assets General Accounting Inquiries & Reporting Non Student A/R (Departmental Receipts)
What is FOAPAL?
Chart of Accounts - describes the accounting distribution The ‘key’ to Banner Finance Built in hierarchical levels Last level is data entry, 1-6 alphanumeric characters Numeric F,O,A,P for ease of data entry All titles/descriptions 1-35 characters Designed to facilitate governmental reporting Budget Code is to be derived from the levels
Hierarchical Levels
Internal levels defined by Banner Some external levels defined by VU for reporting Used for totals, subtotals and on-line query Later levels roll up to predecessor levels Numbering scheme increases by level No duplicate numbers allowed No leading zeros
Relationship FRS Plus to Banner
FRS Plus (# characters) BANNER (#characters)
Campus Code (attribute)
C
Chart Code (1)
General/Subsidiary Ledger (6) Account Number Division (attribute) School/Administrative Unit (attribute) Department (attribute) Object/Control code (4) (Subcodes) Purpose Code (attribute) (3) (Subheads) N/A N/A
N/A
F O A P
I
A L FUND
(1-6)
Where money comes from (type)
ORGANIZATION
(1-6)
Whose money
ACCOUNT
(1-6)
What is spent/receipted
PROGRAM
(1-6)
Why spent/receipted
ACTIVITY
(1-6)
LOCATION
(1-6)
INDEX (1-6) Data entry shortcut
Required - Chart Code
One character alphanumeric ‘C’ for University and ‘F’ for Foundation Numerous charts can be used
Required - FUND
Identifies
where
the money comes from Retain current account titles Use Fund for General Ledger and Operating 5 levels available, 3 levels used Data entry 5 digits
Required – FUND (Cont’d)
Where Money Comes From General Funds – Departmental Auxiliary Funds Restricted Funds Loan Funds Quasi-Endowment Funds Endowment Funds Agency Funds Plant Funds Bank Fund Data Entry Range 10000-19999 20000-29999 30000-39999 40000-49999 50000-59999 60000-69999 80000-80999 90000-98999 99000-99999
Required - ORGANIZATION
Identifies
whose
responsibility money, budgetary Data from organization charts To be reviewed by Budget Office &Divisional Budget Managers 8 levels available, 5 levels used Data entry 4 characters
Required – ORGANIZATION (Cont’d)
Whose Money Data Entry Range
President VP for Financial Services Provost Room To Grow Revenue VP for Statewide Services 10xx - 1999 20xx - 2999 30xx - 3999 40xx - 4999 50xx - 5999 70xx - 7999
Required - ACCOUNT
Identifies
what
is spent/receipted 4 levels available, 3 levels used Data entry level 5 digits Account in Banner = Sub code/Object in FRS
Required – ACCOUNT (Cont’d)
What is Spent/Receipted
Assets Liabilities Control Accounts Fund Balance Revenue Salary & Benefits Expenditures Transfers
Fund Additions/Deductions Data Entry Range
1xxxx 2xxxx 3xxxx 4xxxx 5xxxx 6xxxx 7xxxx 8xxxx
9xxxx
Required - PROGRAM
Identifies
why
the money is spent/receipted Defined by National Association of College & University Business Officers standards 5 levels available, 2 levels used Data entry 4 characters The Program Code will always default
Required – PROGRAM (Cont’d)
Why Money Spent/Receipted
Revenue Instruction Libraries Student Services
Data Entry Values
1000 1100 1200 1300 Operations & Maintenance of Plant Institutional Support Community Services Auxiliary Services Sponsored Programs Student Aid Depreciation Capital Projects Debt Service 1400 1500 1600 2000-2400 3000 4000 5000 9000 9100
Optional - ACTIVITY
Describes special events No levels Data entry 1-6 characters user defined Warning – dependent on user to key No budgetary control
Optional - LOCATION
Identifies the physical location Used for
fixed asset accounting only
5 levels available Data entry 6 characters
How FOAPAL is used
General Ledger (10000-49999 accounts) Use FA Fund Account Operating Ledger (50000-99999 accounts) Use FOAP Fund Organization Account Program
FOAPAL Defaults – Operating Ledger
The General Fund will always default to the Organization As a general rule, the Organizations with Non-General Funds will always default to the Fund.
The Program will always default.
When Do I Use the New Banner Number?
For Mailroom
For Telephone
At Bookstore
For Commercial Printing ONLY
Completing Requisitions
Submitting Direct Pay Invoices (other than employee reimbursement)
On Departmental Receipts
Journal Entries
Inquiries on Banner
When Do I Use My FRS Number?
For Human Resources/Payroll (until 1/06) For Travel/Employee Reimbursement (until 1/06) For all Docutech (Until approx 8/05 – you will be notified)
The Best Part of Banner Finance
Extensive on-line query capabilities
Inquiry on any field you have access using Oracle wildcards % and/or _ :
CA% any beginning with CA %CA% any that contain CA %CA any ending with CA _C% any with occurrence C in 2 nd character