Transcript CBEDS 1998 - Kern County

Welcome to
CBEDS 2003
Orientation
Presented by:
Veronica L. Van Ry, Research Associate
Research Services
Kern County Superintendent of Schools Office
Agenda
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General Information about CBEDS
WebCBEDS Online Demonstration
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Understanding the CDIF and changes for 2003
Understanding the SIF and changes for 2003
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---Break---
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Understanding the PAIF and changes for 2003
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Loading PAIF software
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General Information
PAIF
What Is CBEDS?
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CBEDS (California Basic Educational Data
System) is an annual data collection which
collects the following data elements from
California K-12 public schools:
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enrollment, graduates, dropouts,
vocational education, alternative education,
adult education, course enrollment,
classified staff, certificated staff,
teacher shortage and demand.
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Funding Sources that use
CBEDS Data
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School Improvement
Instructional Materials
Digital High School
Tenth Grade Counseling
Federal Class Size Reduction
CA Technology Assistance Project
Safe and Drug-free Schools
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More Funding Sources
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Vocational Education-Carl Perkins
Healthy Start Support Services Program
Technology Literacy Challenge Grant
K-4 Classroom Library Materials
Beginning Teacher Support & Assessment
(BTSA)
(See the list on page 4 of Administrative Manual)
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Responses in Kern County
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County District Information Forms
 48 District Offices
School Information Forms
 249 Schools
Professional Assignment Information Forms
 ~8,700 Certificated Staff
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Reporting Methods
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The majority of Kern County School Districts report
CDIF and SIF data via the web at webcbeds.kern.org
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The exception to this is those districts who have been
certified to file CSIS only.
PAIF Data is reported using
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State provided CD-ROM. Upon completion, data can
be transmitted to CDE via Internet.
A copy of your completed PAIF data should be
downloaded to an ASCII file and then emailed to
[email protected]
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What are CBEDS Coordinator
Responsibilities?
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Distribute materials to schools
Hold training sessions if necessary
Review school data for accuracy
Submit completed data via WebCBEDS
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The Administrative Manual
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AVAILABLE ON THE WEB
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www.cde.ca.gov/demographics/
coord/cordhome.htm
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It is a portable document file (.pdf) so you
will need to first download Adobe Acrobat if
you do not already have it loaded on your
computer.
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Significant Dates
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October 1 -- INFORMATION DAY
October 17 -- Schools return SIF and PAIF
materials to District CBEDS Coordinators
By November 1 -- Districts submit and lock
WebCBEDS CDIF and SIF data which are then
downloaded to CDE directly from KCSOS
By November 1 – Districts submit PAIF data
via Internet and send copy to KCSOS
([email protected])
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Information Day
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Wednesday, October 1, 2003
Most of CBEDS is a snapshot of that day.
However, some data may be prepared before
Information Day
 Graduates
 Dropouts
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Shipment from GENESIS
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Inventory materials as soon as your
shipment arrives
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Kern County Schools use WebCBEDS to file
CDIF and SIF so you will need to INSTALL
JUST THE PAIF SOFTWARE!
Use only 2003 software and/or forms
If you need extra forms call Veronica at
661/636-4504 or GENESIS Data at
510/352-4607
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The Packing List
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Your district’s password to access the PAIF
data entry software is located near the top of
the Packing List under the CBEDS
Coordinator’s name.
Contact Veronica at 661/636-4504 or at
[email protected] immediately if you need
to make corrections to any of the following:
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school name
grade span
schools to add or delete
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Verify Data
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Look over data for completeness
See if data appear reasonable
Compare data to last year’s data
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WebCBEDS Online
Demonstration
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http://webcbeds.kern.org
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County/District
Information Form
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Classified Staff (Section A)
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Single school districts LEAVE THIS
SECTION BLANK
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You will report all classified staff on the School
Information Form (SIF)
Report in whole numbers only
Report district or county office staff only
Do not repeat staff already counted on SIF
If classified staff serve at more than one
school, report them on the CDIF
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GATE Students (Section B)
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Report in whole numbers only
Students identified as Gifted and Talented
 students participating in GATE programs
 students not participating in GATE
programs
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Adult Ed Staff (Section C)
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Report the unduplicated count of full-time
and part-time adult education certificated
and classified employees by category in
columns b and c.
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Data for the whole year of 2002-2003
Full-time and part-time (not FTE)
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Service Learning/Community
Service (Section D)
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To be completed by all school districts.
Does the district have a school board policy
that provides opportunities for all students to
participate?
Check boxes
 no numbers
 no tally marks
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Teacher Shortage and Demand
(Section E)
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Report only estimated number of teachers to
be hired for the 2004-05 school year.
Report full-time equivalent positions
Report to one decimal point
Do not include
 administrative positions
 pupil service positions
 classified positions
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High School Graduation
Requirements (Section F)
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Required for 2004 high school diploma
Community Service added
Report number of units in each subject area
Should sum to total
Mathematics and Laboratory Science
sections define what was already counted
above
Be sure to complete conversion item
 A one year course typically = 10 units
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Interdistrict Transfers (Section G)
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Report total number of incoming students
who have transferred from other California
school districts as of Information Day.
Do not include out-of-state transfers.
The receiving district reports the approved
transfer students each year.
If none…enter ‘0’
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Questions regarding
CDIF?
School Information Form
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SIF General Information
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Report in whole numbers
 No decimals
 No fractions
 No tally marks
 No zero fills
Totals on right side not keyed
WebCBEDS will produce totals automatically
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Classified Staff (Section A)
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School site staff only
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Single school districts
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Do not district or county office staff
Report all classified staff on SIF.
If paraprofessional or office staff/clerical are
serving at more than one school, report staff
only once on the SIF and at the school where
they serve the majority of their time.
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School Enrollment (Section B)
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Data in this section are used for:
 generating funding
 enrollment projections
Report only those students enrolled in a
school or program leading to a high school
diploma or its equivalent as of Information
Day.
ALL K-12 students must be counted here.
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School Enrollment Ungraded
(Section B)
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Ungraded Elementary (K-8) and Ungraded
Secondary (9-12) are used for students in
ungraded programs only.
Do not report
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preschool, ROP or special education infants
Count special education students (K-12) in
appropriate grade level, if possible.
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Special education adults are counted as
“ungraded secondary”.
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Adults in K-12 Programs
(Section B – Line 22)
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Students 21 years or older
Enrolled in and attending regular high school
program leading to a high school diploma
Fully funded at ADA (average daily
attendance) level
Not adults in independent study
Not special education
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Year-round Schools (Section B)
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Count tracks in session on Information Day
Count other tracks
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on last day attended before Information Day
on first day back after Information Day
Combine enrollments
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School Enrollment Reminders
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If enrollment is all one gender
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If enrollment is all one racial/ethnic
designation
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make a note
make a note
Check the totals produced from the web to be
sure your numbers agree
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More School Enrollment
Reminders
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Alternative Education students reported in
section G, must be reported in Section B,
School Enrollment.
Enrollment in Selected H.S. Courses and
Voc. Ed. Should not be greater than the
School Enrollment by grade, gender, and
racial/ethnic designation.
These are both subsets of the School
Enrollment.
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Graduates (Section C – Line 24)
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Data are for previous year 2002-2003
High school diplomas only
 not GED
 not CHSPE
Includes 2003
 June graduates
 mid-term graduates
 summer school graduates
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Graduates Completing Courses
Required for UC/CSU Entrance
(Section C – Line 25)
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Subset of total graduates
Completed all courses required for UC/CSU
Entrance (now includes A-G)
With grade of “C” or better
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Graduates Completing Vocational
Education Sequence of Courses
(Section C – Line 26)
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Subset of total graduates
Completed a sequence of courses
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Based on local policy
May be completed at
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High school
ROP/ROC
Work experience
Partnership Academy
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Enrollment in Selected H.S.
Courses (Section D)
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A subset of School Enrollment (for each
gender and racial/ethnic designation)
Report for grades 7-12 only
Count student only once in each category
Include spring classes if students preenrolled
New math and science course codes!
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Enrollment in Selected H.S.
Courses (Section D)
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A subset of School Enrollment (for each gender
and racial/ethnic designation)
Report for grades 7-12 only
Count student only once in each category
Include spring classes if students pre-enrolled
New math and science course codes!
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Other Advanced Mathematics
Coordinated/Integrated Science
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Other Advanced Mathematics
(Section D – Line 28)
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2419 Independent Study in Mathematics
(advanced course content)
2430 Integrated Mathematics IV (college
preparatory)
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Chemistry – First Year
(Section D – Line 29)
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2640 Coord/integ science I (chemistry)
2641 Coord/integ science II (chemistry)
2642 Coord/integ science III (chemistry)
2643 Coord/integ science IV (chemistry)
2648 Coord/integ science I (chemistry & physics)
2649 Coord/integ science II (chemistry & physics)
2650 Coord/integ science III (chemistry & physics)
2651 Coord/integ science IV (chemistry & physics)
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Physics – First Year
(Section D – Line 30)
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2644 Coord/integ science I (physics)
2645 Coord/integ science II (physics)
2646 Coord/integ science III (physics)
2647 Coord/integ science IV (physics)
2648 Coord/integ science I (chemistry & physics)
2649 Coord/integ science II (chemistry & physics)
2650 Coord/integ science III (chemistry & physics)
2651 Coord/integ science IV (chemistry & physics)
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Vocational Ed Enrollment
(Section E – Line 31)
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A subset of School Enrollment (for each
gender and racial/ethnic designation)
Report for grades 9-12 only
Count each student only once
Include spring classes if students preenrolled
Do not include ROP/ROC enrollment
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Dropouts (Section F)
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Changed this year to match the NCES
definitions.
Must meet dropout criteria on pages 8-9 of
Administrative Manual.
Go to website for new definitions
www.cde.ca.gov/demographics/
coord/dropout1.pdf
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Alternative Education (Section G)
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A subset of School enrollment (for each
gender and racial/ethnic designation)
Data required for every Alternative and
Continuation school
Do not report adults in independent study on
this form
Report total unduplicated enrollment
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Technology (Section H)
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Number of computers
Number of computers with CD-ROM
Number of classrooms with Internet access
Number of classrooms connected to WAN
All items in this section will default to “0” if
no data is entered
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Class Size Reduction (K-3)
(Section I)
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Check boxes for options at this school
 Option 1 is 1 certified teacher for each K-3
class of 20 or fewer students
 Option 2 is 1 certified teacher for each K3 class of 20 or fewer students for half of
the instructional minutes per day.
 per J7 CSR Report
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Educational Calendar (Section J)
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Year-round school data
Check boxes for options at this school only
A traditional calendar will be assumed if this
section is not completed
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Health Centers (Section K)
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School-based health center
School-linked health center
Definitions are on page 11 of the
Administrative Manual
Leave blank if none
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No Child Left Behind (Section L)
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New dropout and graduate reporting requirements:
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Migrant Education
English Learner
Special Education (a written IEP, IFSP, or ISP)
National School Lunch Program (report eligible
students)
Definitions are on page 10 of the Administrative
Manual
These numbers should NOT be greater than the
numbers reported in Section F.
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Questions regarding the
SIF?
Professional Assignment
Information Form
PAIF Materials
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Use only 2003 forms
 Throw away 2002 forms
 Do not use sample from Administrative
Manual
Extra blank forms can be printed from the
PAIF software.
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Who Should Complete a PAIF?
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Certificated employees in a certificated position
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Teachers, administrators, and pupil services
Full credential
District and university interns
Pre-interns
Teachers on emergency credential/waiver
Non-Certificated administrators
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assistant or deputy superintendent
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district board waived certification
Long-term substitute teachers
Charter school teachers, administrators, & pupil services
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Who Should NOT Complete a PAIF?
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Certificated employees in
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Classified employees
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Child care, Preschool, Adult Education,
and/or ROP/ROC Programs
Paraprofessional
Clerical
Other classified
Short-term substitute teachers
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Absentees
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Long-term absentee
(returning after October 30th)
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Does not complete PAIF
Long-term substitute or teacher who has
responsibility for the class completes PAIF
instead
Short-term absentee completes PAIF when
he/she returns
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Staff at More Than One Site
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More than one site in same district
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Complete one PAIF form only
Report data from all assignments
Report staff data at school with largest percent
of time
More than one site in different districts
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Complete one PAIF form for each district
Report data from only that district on each form
Report as part-time in each district
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Name and District Assigned Id.
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Used for record identifier
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May submit either
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to correct errors
to pre-print data for next year
Name
District Assigned Identification Number
Will be removed from data file prior to
reporting
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Birth Year
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Enter the last 2 digits of birth year
“00” will be interpreted as 1900
Birth year data converted into age and
removed from public data files
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Highest Education Level
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Only degrees actually conferred
Do not include honorary degrees
Convert quarter hours to semester hours
 by multiplying quarter hours by 2/3
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Educational Service
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Total Years of Educational Service
(Public and/or Private)
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includes this year
must be “01” or greater
Years in This District
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includes this year
must be “01” or greater
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Status
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Report for current position only
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Tenured
Probationary
Long-term substitute
Other
Most administrators report “Other”
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Full or Part-Time Position
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Full-time
Part-time
 Assignment blocks must still add to 100%
 Must also report percent of full-time
position
 May not mark Teach Over 100%
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Teach Over 100%
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Must be a full-time position
Teaching extra period or more (including
working through prep period)
Must not be used for
 Mentor teacher
--Coaching
 Adult/Education
--Preschool
 ROP/ROC
--Dept. Chair
 Administrative
--Pupil Services
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Racial/Ethnic Designation Gender
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Racial/Ethnic Designation
 May select more than one category/group
Gender
 Select male or female
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Type of Teaching Credential(s)
Held
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Important—This is used in the API Reports!
Mark at least one if a teaching assignment is
reported
Teaching credentials only
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not administrative credentials
not pupil service credential
Only mark emergency permit or waiver if it is used
in your current assignment
Teachers who hold a 30-day emergency permit are
not required to report an authorization.
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Authorized Teaching Area(s)
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Mark at least one
Mark all areas that the credential
authorizes
Teaching credentials only
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Not administrative credentials
Not pupil service credentials
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Changes to Authorized Teaching
Area(s)
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Bilingual has been changed to Primary Language
Instruction
PAIF Instructions on page 37 of the
Administrative Manual include a list of specific
types of instruction authorized for the following
credentials and certificates:
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Primary Language Instruction
English Language Development (ELD)
Specially Designed Academic Instruction in
English (SDAIE)
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Assignment Percents
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
Percent of time that corresponds to this
assignment code
Sum of all percents should equal 100
 for full-time positions
 for part-time positions
 unless Teach Over 100% is “Yes” is
marked
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Assignment Codes

Assignment code list is divided into sections
(starting on page 39 in Administrative Manual):
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Self-contained classroom
Special education
Other instruction-related
Non-teaching
By Subject
By Subject for Advanced Placement (AP)
By Subject for International Baccalaureate (IB)
By Subject for Vocational education
Administrative, Pupil Service, & Clinical or
Rehabilitative
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Enrollment in Class or Course
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Complete for teaching assignments only
Do not include student assistants in the
enrollment count
Certificated staff in non-teaching positions
should leave class or course enrollment
blank.
Teachers in support teaching assignments do
not need to report enrollment.
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Grade Level
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Complete for teaching assignments only
Report only for
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subject area classes
vocational education classes
Not for self-contained classes, special education,
support teaching, non-teaching
Report the grade level of the majority of the students
in the class
Multiple grades, no majority can be used if more
than two grades are represented and no grade level
represents over 50% of the students.
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Changes in Reporting
Requirements for Certificated Staff

Do not report enrollment or grade level for the
following assignment codes: Non-teaching
assignments
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6004 Resource teacher (not special education)
6003 Full-time teaching principal or superintendent
6014 Day-to-day substitute (permanent employee)
6006 Distance learning (classroom monitor)
6010 Mentor teacher
(see pg. 40 of Administrative Manual)
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Changes in Reporting
Requirements for Certificated Staff


Do not report enrollment or grade level for the
following assignment codes:
Special Education
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3001 Resource specialist
3002 Itinerant consulting teacher
3104 Adaptive physical education
3105 Special education driver education/training
3106 Vocational special education teacher
3007 Other special education instructional staff
(see pg. 40 of Administrative Manual)
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UC/CSU Course (grades 7-12)



Completed by departmentalized teachers
only
Course designated as meeting the UC/CSU
requirements for admission
UCOP has a website where you can check
your school’s list of approved a-g courses
https://pathways2.ucop.edu/
doorways/list/
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Special Assignments

Block schedules or alternate day schedules

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Prep teacher


If for example you teach 3 classes M/W/F and 3
different classes on T/Th, you must report all classes
on the PAIF (not just those you are teaching on
Information Day)
Use a support teaching assignment code
Teachers who are not providing direct
instruction to students for any part of their
assignment should select a non-teaching
assignment code for that “release period.”
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Special Assignments (continued)

Job Sharing (teaching the same class at
different times)
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Each teacher reports all of the students
Each teacher reports his/her position as parttime
Team Teaching
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Each teacher counts half of the students in the
class
Each teacher reports his/her position as fulltime
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Verify PAIF Data
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Fix all errors and check all warnings carefully
Run summary reports to see if data appear
reasonable
Before transmitting data to CDE via Internet,
export an ASCII file and email to
[email protected]

You can call Veronica at 661/636-4504 for help
in doing this.
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Questions regarding the
PAIF?
Questions and/or Comments




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[email protected]
[email protected] 661/636-4504
[email protected] 661/636-4648
PAIF Software User Services 877/613-3282
This PowerPoint presentation will be
available later today at:
http://kcsos.kern.org/research/cbeds2003
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PAIF Data Entry Assistant
Software Demonstration
California Department of Education
Educational Demographics Office