Transcript Sharpening Our Skills

ARMM SHP and S+C Workshop
March 3, 2010
Developed and Presented by
Technical Assistance Collaborative, Inc.
Gina Schaak and John Woods
With Funding from the U.S. Department of Housing and Urban Development
Greensboro Field Office of Community Planning and Development
Continuum of Care
2

Initiated in 1994

Two main purposes:
 an
application to HUD for homeless-targeted housing
and services resources; and
 it is a strategic plan for addressing homelessness in the
community
Strategic Process
3

Broad-based

Community-wide

Year-round initiative
Strategic Plan
4

Identify needs

Inventory existing resources and capacity

Identify gaps

Leverage available resources
Application for HUD programs
5


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National competition
 Announced through a Notice of Funding Availability (NOFA)
Apply annually through a Continuum of Care (CoC) application
 For new projects and continued renewal funding for existing
projects
McKinney/Vento Funds (M-V)
 Shelter Plus Care (S+C)
 Supportive Housing Program (SHP)
 Section 8 Mod Rehab SRO
Chart of CoC programs
6
ESG
HPRP
ESG
ESG
SHP
HPRP
SHP
S+C
Mod. Rehab.
LIHTC
Section 8
HOME
CDBG
Section 811
7
Counties in NC Balance of State
CoC

Alamance, Alexander, Anson,
Beaufort, Bertie, Bladen, Burke,
Cabarrus, Caldwell, Camden,
Carteret, Caswell, Catawba,
Chatham, Cherokee, Chowan,
Clay, Columbus, Craven,
Currituck, Dare, Davidson, Davie,
Duplin, Edgecombe, Franklin,
Gates, Graham, Granville,
Greene, Halifax, Harnett,
Haywood, Henderson, Hertford,
Hoke, Hyde, Iredell, Jackson,
Johnston, Jones, Lee, Lenoir,
Macon, Madison, Martin,
McDowell, Montgomery,

Moore, Nash, Northampton,
Onslow, Pamlico, Pasquotank,
Perquimans, Person, Pitt, Polk,
Randolph, Richmond, Robeson,
Rockingham, Rowan, Rutherford,
Sampson, Scotland, Stanly,
Stokes, Surry, Swain,
Transylvania, Tyrell, Union,
Vance, Warren, Washington,
Wayne, Wilson, Yadkin
McKinney-Vento Homeless
Assistance Programs
8

Continuum of Care Resources/Programs
 Supportive
Housing Program (SHP)
 Shelter Plus Care (S+C)
 Section 8 Mod (S8Mod)

Block Grant Homeless Resources
 Emergency
Shelter Grant (ESG)
Application Cycle
9
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Release of SUPERNOFA
Deadline for applications
Applications submitted to HUD via esnaps
HUD conducts review of Exhibit 1 and individual
project applications (reviews for threshold)
HUD conditionally awards CoCs and their projects
Projects submit required documents to meet HUD
conditional requirements
NC BoS application timeline
10
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Late January- conduct PIT
March 1-submit PIT to BoS
Prior to NOFA release- submit Housing Inventory
data
Ongoing- assign community volunteers to BoS
committees
Ongoing- attend BoS meetings
Within 2 wks of NOFA release- complete CoC
structure and membership questionnaire from DHHS
BoS timeline continued
11
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Ongoing- participation in HMIS for all HUD M-V
funded programs in BoS
June 1- complete pre-application and budget
worksheet for any new projects
HUD Program Objectives
12



SHP Transitional Housing Projects: at least 63.5%
move to permanent housing/permanent supportive
housing
Permanent Housing Projects: at least 71.5% of
participants in SHP Permanent Housing or S+C
projects remain for at least 7 months
Employment: at least 19% of participants leaving
SHP or S+C projects are employed
HUD Scoring
13
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Points based on how well CoC performed on HUD’s
three Program Objectives
Additional points based on how well CoC is working
toward ending Chronic Homelessness
Additional points based on percent of HUD
resources spent on housing related activities vs.
services
Additional points on how CoC assists homeless
persons to access mainstream resources
New CoC Initiatives
14


Samaritan Initiative (SI): Since 2005, bonus funds
potentially available to CoCs that create new permanent
housing for chronically homeless individuals. In 2008, up to
15% of Initial Pro Rata Need (up to $6 million) available.
Rapid Re-Housing Program (RRH): 2008 funds available
to create a new project targeted to families in housing crisis
allowing them to stay in their current housing, relocate to
housing that is sustainable, or to shorten a family’s stay in
shelter if they were to lose their housing.
 23 RRH projects funded including
Portland/Gresham/Multonomah County CoC - $1,085,075
Other New Federal Initiatives
15


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Homelessness Prevention and Rapid Re-Housing
Program (HPRP): New funds given to states and
localities to prevent homelessness for people at-risk,
divert people from shelters, and move people out of
shelters quickly
Neighborhood Stabilization Program (NSP): New
funds given to states and localities to acquire and
redevelop foreclosed properties
And More…
Overview of SHP Programs
Overview of SHP Program
17

Applicants/Grantees
 States
 Units
of Local Government
 Non-profit organizations
 Community mental health corporations

Sponsors
 Usually
non-profits that provide day-to-day
management and operation of the SHP program
SHP
18
1.
2.
3.
4.
5.
6.
Transitional Housing
Permanent Supportive Housing (PSH)
Safe Havens
Supportive Services)
Innovative Supportive Housing
HMIS
SHP Funding Cycle
19

Funded through CoC Competition

Prioritized by local CoC for funding

Grant term is 1, 2, or 3 years
SHP Program Components
20
Program Components
1.
2.
3.
4.
Transitional Housing
Permanent
Supportive Housing
(PSH)
Supportive Services
Only (SSO)
Innovative Supportive
Housing
Project Types
1.
2.
Save Havens
Homeless
Management
Information Systems
(HMIS)
Component 1: Transitional Housing
21
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Type of supportive housing
Participants may reside up to 24 months
Required to make services available
Housing can be scattered site, in one structure, or in
multiple structures
Can provide follow-up services for 6 months
Primary goal: move participants successfully to PH
Component 2: Permanent Supportive
Housing for Persons with Disabilities
22
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Long-term housing for homeless people with
disabilities
Services available to enable participants to live as
independently as possible
Housing can be scattered site, in one structure, or in
multiple structures
Primary goal: Participants remain in the housing for
at least 7 months or more
Component 3: Supportive Services
Only (SSO)
23



Provide services to participants who do not reside in
the Grantee’s/Sponsor’s housing
SSO projects may be scattered, in one structure, in
multiple structures, or independent of any structure
(e.g., outreach)
Primary goals: Assist participants to obtain and
remain in PH, increase their skills and/or income,
and live independently
Component 4:
Innovative Supportive Housing
24

A distinctly different approach when viewed
within its geographic area

Is a sensible model for others

Can be replicated elsewhere
Project Type 1: Safe Havens
25
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Serves hard-to-reach homeless persons with severe
mental illness on the street and have been unable or
unwilling to participate in housing or services
Portal of entry — may include a drop-in center
Provides basic needs
On-going assessment of client needs
Makes services available but low demand
24-hour residence for unspecified duration
Private or semi-private accommodations
Project Type 2: HMIS
26



2001: Congress approved use of SHP funds for
implementation and operation of CoC-wide HMIS
systems.
Computerized data collection application designed
to capture client-level information over time on the
characteristics and service needs of men, women,
and children experiencing homelessness, while also
protecting client confidentiality.
Eligible budget activity and also an SHP
component.
SHP Eligible Activities and Costs
28
SHP Eligible vs. Approved
Activities



Submit budgets for specific eligible activities in CoC
application
Budgets are approved by HUD.
Project can only spend SHP money on approved
budget line items
Example
Project was requested and approved for $40,000
in operating costs for a TH. Project cannot spend
money on leasing activities.
Eligible Activities
29
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Acquisition and Rehabilitation
Purchase land and New Construction
Leasing
Operations
Supportive Services
HMIS
Administration
Acquisition & Rehabilitation
30


Costs associated with purchasing property. Can
include paying off a current mortgage (as long as
previously not used for supportive housing/services)
Costs associated with renovating property for use
as housing or services
Overview Eligible Activities
31

Funded projects applied for specific things:
 target
population
 types of housing or services
Acquisition & Rehabilitation
Restrictions
32

SHP limit is between $200,000 and $400,000 per
structure depending if it is in a high cost area

Requires $1 for $1 match

Program must operate project for 20 years
New Construction
33

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
Costs associated with building new structure(s) in
which homeless persons will reside
Eligible for TH, PH, Save Havens, and Innovative
Supportive Housing
Includes cost of land
Must demonstrate costs are less than
rehabilitation
33
New Construction Restrictions
34

SHP limit $400,000 per structure depending if in
high cost area

Requires $1 for $1 match

Program must operate project for 20 years

Cannot use for supportive services only projects
Leasing
35


Costs associated with leasing structures or units to
provide supportive housing or services
Can lease portion of buildings (including scattered
site apartments), full building, or multiple buildings
Leasing Restrictions
36
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SHP funds can pay up to 100% of rental cost
Rent paid must be actual cost
Rent must be reasonable
Rent cannot exceed other rents charged by the
same owner
Project grantee/sponsor cannot lease a building it
already owns
SHP funds cannot pay more than Fair Market Rent
for individual apartments
Eligible Leasing Activities
37

Actual cost of the rent

Security Deposit up to one month’s rent
Operations
38
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Costs associated with the day-to-day operation of
a supportive housing facility
Cannot use SHP Operating resources to support the
day-to-day operation of a supportive services only
project
Requires a 25% cash match
Eligible Operating Expenses
39
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Maintenance and
Repair

Equipment

Supplies

Insurance

Furnishings
Operations Staff
Utilities
Relocation
Supportive Services
40



Costs associated with supportive services provided
to homeless participants to transition them from the
streets or shelters to permanent housing
Actual costs of services and activities provided to
homeless persons
Requires a 20% cash match
Examples of Supportive Services
41
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Outreach
Child care
Job training/placement
Case management
Health care
Transportation
Employment assistance
Education
Vocational opportunities
Life skills
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Counseling
Housing search
Substance abuse treatment
Parenting skills
Rent deposits
Psychiatric care
Mental health care
Home furnishings
Budgeting
Eligible Supportive Services Costs
42
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Staff salaries (direct
and supervisory)
Furnishings (e.g., staff
desks, participant
couches)
Food, clothing,
transportation
Office equipment and
expenses
Drug testing if part of
treatment program

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Cell phones for
outreach workers
Medical/dental care
for participants
First and last month’s
rent, security deposit,
credit checks
Mileage for service
workers visiting
participants
Eligible Administrative Expenses
43

Preparation of the APR

Audit of the SHP program

Staff time verifying/reviewing invoices, drawing
funds (LOCCS) and maintaining records for these
funds
Administrative Cost Restrictions
44


Administrative cost reimbursement is limited to 5%
of the grant amount
When SHP administrative funds are awarded to
state or local governments and non-profit
organizations operate the projects, the state/local
must split the funds with the non-profit
Overview of S+C Program
Overview of S+C Program
46

Applicants/Grantees
 States
 Units
of Local Government
 Public Housing Agencies including Indian Housing Agencies


Applicants for SRO component must agree to
subcontract with PHA to administer rental assistance
Sponsors

Usually non-profits that provide service coordination and
supportive service provision.
Shelter Plus Care
47


Permanent Housing for homeless persons with
disabilities
Requires a 1:1 leveraging match
S+C vs. SHP-PH
48

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Both must be for homeless and disabled
Different eligible activities/costs
Different match requirements
 SHP

– cash only
Different grant terms
 SHP:
1-3 years
 S+C: 10, 5, or 1 year

Different regulations
48
S+C Components
49

Tenant-Based Rental Assistance (TRA)

Sponsor-Based Rental Assistance (SRA)

Project-Based Rental Assistance (PRA)


With or without rehab
SRO-Based Rental Assistance (SRO)
Tenant-Based Rental Assistance
50


Original grant is for five years
Participants enter into lease agreement with
landlords in the community
Sponsor-Based Rental Assistance
(SRA)
51

Original grant is for five years

Sponsors enter into lease agreement with landlord

Sponsors “sublet” units to participants

Sponsors can be non-profit organizations or
community mental health agencies
SRA Housing
52

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Sponsors can lease units owned by the sponsor
If participant moves out of the unit, sponsor can
sublet the unit to another homeless participant
SRA model is useful in communities with reluctant
landlords
Project-Based Rental Assistance
(PRA)
53



Rental subsidy is tied to a particular unit
If participant moves from the unit, the subsidy
remains with that unit
Units can be owned by sponsor/grantee but can
also be rented from a private landlord
PRA Contract Terms
54


PRA projects involving rehabilitation of at least
$3,000 per unit can receive ten-year S+C contracts
PRA projects with no rehabilitation or with less
than $3,000 per unit of rehab receive five-year
S+C contracts
SRO Component
55

Initial grant term is for ten years

Rental subsidy is tied to a particular unit


If participant moves from the unit, the subsidy
remains with that unit
Participants must be homeless individuals with
disabilities
SRO Unit Requirements
56

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Units must be Single Room Occupancy (SRO) or
efficiency apartments
Units must require minimum of $3,000 per unit of
rehabilitation
Units can be owned by sponsor/grantee but can
also be rented from a private landlord
A PHA must administer the rental assistance
TRA and Movement
57


Participants can move to another unit and take S+C
rental subsidy with them
Grantees/sponsors can limit where participants live
Live in a specific geographic area for entire participation in
the program
 Live in a specific structure for the first year and in a specific
area for the remainder

S+C Funding Cycle
58



TRA, SRA and PRA without rehabilitation are
initially funded for 5 years
PRA with Rehab and SRO are initially funded for
ten years
All renewals funded on a one year cycle through
CoC process
S+C Eligibility Activities and Cost
ELIGIBLE PARTICIPANTS
“Who can I serve in my program?”
McKinney-Vento Programs
61
Program/Component
Homeless
SHP Transitional Housing
X
S+C/SHP Permanent Supportive Housing
X
SHP Support Services Only
X
SHP Innovative Supportive Housing
X
SHP Safe Havens
X
Disabled
X
X*
* Serious mental
illness
61
Income Eligibility
62
SHP
 Presume low income
S+C
 Must be at or below 50% AMI
 Income limits each year at:
www.huduser.org/datasets/il.html
 Once determined income eligible for the program,
a participant can increase their income and continue
to be eligible
Disability Eligibility
63

A physical, mental, or emotional impairment that:
is expected to be of long-continued and indefinite duration;
 substantially impedes his or her ability to live independently;
and
 is of such a nature that the disability could be improved by
more suitable housing.




A developmental disability
HIV/AIDS
Could include people whose sole disability is
substance abuse
Population Targeted
64
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Grantees are allowed to target a specific
homeless disability subpopulation
Identified in original application
Changes to the target population must be
approved by HUD
Homeless Eligibility
65
“…a person would meet the homeless
eligibility requirements if they were living on
the street or in an emergency shelter, or
would be living on the street or an
emergency shelter without the [SHP/S+C]
assistance”
Core Homeless –
eligible for all programs
66
A homeless person is someone who is living:


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In places not meant for human habitation
(i.e., streets, cars, parks)
In emergency shelter
In transitional or supportive housing who originally
came from the streets or shelter
In any of the above but spending up to 30 days in
an institution
Other Homeless –
eligible for some programs
67
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Evicted within a week with no resources, no support,
and no subsequent residence
Discharged within a week from an institution having
lived there for more than 30 days and no resources,
no support, and no subsequent residence*
Victims of domestic violence with no resources, no
support, and no subsequent residence
Youth, if other criteria are met, and are not wards
of the state
Not Considered Homeless
68
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Housed but paying excessive $ for rent
Incarcerated
Living with relatives or friends
Living in Board and Care, Adult Congregate Living
Facility
Being discharged from institution required to
provide or arrange housing
Utilizing Section 8 HCV (except Katrina)
Homeless Eligibility Summary
69
Core
Homeless
Other
Homeless
SHP Transitional Housing
X
X
S+C/SHP Permanent Supportive Housing
2004 or earlier
X
X
S+C/SHP Permanent Supportive Housing
2005 or later
X
Not Eligible
SHP Support Services Only
X
X
Program/Component
69
Chronically Homeless
70
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Unaccompanied individual with a disabling condition
who has been continuously homeless for a year or
more OR who has had at least four (4) episodes of
homelessness in the past three (3) years
Disabling condition is a diagnosable substance abuse
disorder, serious mental illness, developmental
disability, or chronic physical illness or disability
Episode of homelessness is a separate, distinct and
sustained stay on the streets and/or shelter
Does not include those currently in transitional housing