Transcript Document

Virginia Coalition to End
Homelessness Conference
October 21, 2010
Suzanne Wagner, Housing
Innovations
1

2010 Changes

Things you can do now

Things you can do November 19th
2






Definition of Chronic Homelessness includes
families – all other criteria remain the same
Selection priority for 100% rural areas
Educational assurances and practices
required
Increased focus on performance
Project applicants must establish goals for
housing retention and income and may also
establish an additional 3 goals
New Logic Model form – don’t use old one!
3


“An unaccompanied homeless individual with
a disabling condition or a family with at least
one adult member who has a disabling
condition who has either been continuously
homeless for a year or more OR has had at
least four episodes of homelessness in the
past three years.”
No change in definition of disabling condition
4




HUD may award up to $30 million to projects in
qualified areas (list attached to NOFA) to achieve
geographic diversity
Permanent housing projects located in 100% rural
areas will receive funding priority
HUD strongly encourages CoCs with areas defined
as rural to consider using a portion of available
funds to create a housing project that will
exclusively serve these areas.
Must serve 100% rural communities to qualify for
priority – must attach Rural Housing Units
Worksheet
5

A rural county is:
◦ Any county, or its equivalent, no part of which is
within an area designated as a standard
metropolitan statistical area by the Office of
Management and Budget; or

Any county, or its equivalent, that is—
◦ Within an area designated as a metropolitan
statistical area or considered part of a metropolitan
statistical area; and
◦ A county where at least 75 percent of the
population is rural.

70+ counties in VA are rural!!!
6


CoC required to demonstrate that it is collaborating
with local education agencies to assist in identification
of homeless families as well as informing these
homeless families and youth of their eligibility for
McKinney-Vento education services
CoC required to demonstrate that it is considering
education needs of children when families are placed in
emergency or transitional shelter and to maximum
extent possible placing families with children as close
as possible to schools of origin so as to not disrupt the
children’s education
7


Project applicants must demonstrate that their
programs are establishing policies and practices that
are consistent with and do not restrict the exercise of
rights provided by the education subtitle of
McKinney-Vento Act and other laws relating to the
provision of education and related services to
individuals and families experiencing homelessness
Project applicants must demonstrate that programs
that provide housing or services to families are
designating a staff person to ensure that children are
enrolled in school and connected to appropriate
services in the community including early childhood
programs such as Head Start, Part C of the Individuals
with Disabilities Education Act, and McKinney-Vento
education services.
8

3/32 points will be awarded based on:
◦ Systematic approach to assisting homeless people
identify and apply for benefits such as:
 SSI, SSDI, TANF, Medicaid, Food Stamps, SCHIP, WIA
and Veterans Health Care
◦ Points awarded based on increased access to
benefits as indicated on Question 11 of APR
◦ An increase of 10% or more over results reported in
FY2010 for each category reported in Question 11
will get maximum points
9




Establish objective related to housing
stability
Establish objective related to income
Report through the APR
Up to 3 Additional Goals
◦ Returns to Homelessness
◦ LOS for TH
◦ Positive Exits
10

You must set objectives related to housing
stability:
 Identify the number of persons
remaining in PSH at the end of the
operating year and;
 Identify the number of persons exiting to
permanent housing (subsidized and
unsubsidized) by the end of the
operating year
11

You must select one of the following incomerelated objectives to complete:
 Identify the number of persons age 18 and older who
maintained or increased their total income (from all
sources) as of the end of the operating year or
program exit.
OR
 Identify the number of persons age 18 through 61 who
maintained or increased their earned income as of the
end of the operating year or program exit.
12



Include up to three additional measures to be
accomplished by the end of the upcoming
operating year
Reported in the APR
Goals should be measurable and relevant to
your project
◦ x number will not return to homelessness at exit
◦ x number will stay less than y days (for TH)
◦ x number will have positive exits – define positive
exits
◦ These are all reported in the APR
13
◦ You are required to identify:




Proposed measure
Data source
Data elements and formula for calculating results
Rationale for why proposed measure is an appropriate
indicator
◦ Training available at:
http://esnaps.hudhre.info/files/M85.pdf

14

Critical to performance score:
◦ Percentage of formerly homeless people housed in HUD
permanent housing projects for at least 6 months is 77%
(last year: 77%)
◦ Percentage of formerly homeless people who move from
HUD transitional housing into permanent housing is at
least 65% (last year: 65%)
◦ Employment rate of people exiting HUD homeless
assistance is at least 20% (last year: 20%)
◦ For maximum points targets need to be exceeded
◦ Create new permanent housing beds for chronic
homeless
◦ Decrease number of homeless families with children
15





Submit on time
Have one person read the exhibit 1 through
from beginning to end
Apply for a permanent housing bonus project
Consider HHN re-allocation to create
permanent housing or HMIS project
Make sure you apply for renewals and ensure
that applications meet threshold and quality
requirements
16





Application must be submitted through E-SNAPs
Visit www.hudhre.info for online training
CoCs were required to register for E-SNAPs prior
to the start of the CoC competition
Application must be submitted prior to midnight,
ET, on November 18, 2010. Virtual Help Desk
closes at 4 pm.
Print out a copy of submission summary before
closing browser after CoC application has been
submitted to HUD – provides proof of meeting
deadline
17

Same as 2009
◦ Can be used to provide permanent housing to disabled single
individuals or families
◦ HUD ‘strongly encourages’ CoCs to use at least a portion of
available bonus funds to create a project that will exclusively
serve chronically homeless – which now can include families
◦ Also strongly encouraged to serve homeless Veterans
◦ As before, one or more projects can be submitted for bonus
◦ Total amount of funding cannot exceed 15% of PPRN or $6 million
whichever is less
◦ No more than 20% of eligible program activities (grant total minus
admin costs of up to 5%) can be used for case management (SHP
projects)
◦ Remaining 80% used for acquisition, rehab, new construction,
leasing or operations (SHP)
◦ Safe havens do not qualify
18

Two key scoring factors apply to NEW
PROJECTS ONLY:
◦ Housing emphasis (6 points) based only on request
for housing-related costs (acquisition, construction,
rehabilitation, operations and leasing) for new
projects (in PPRN or permanent housing bonus)
◦ Leveraging points are for new projects only

Therefore, unless new projects are submitted,
a CoC will receive NO POINTS for housing
emphasis. All CoCs should seek to submit an
eligible new project.
19

New SHP projects:
◦ 2 or 3 years
◦ Term of a new grant with funds for acquisition,
rehabilitation, or new construction may be for no
greater than 39 months

New HMIS
◦ 1, 2 or 3 years

Shelter + Care
◦ 5 years: TRA, SRA, and PRA without rehab
◦ 10 years: SRO and PRA with rehab
20
◦ Housing and services must be appropriate to
persons served
◦ Type, scale and general location of housing fits
participant needs
◦ Housing is readily accessible to community
amenities
◦ Type, scale, and location of supportive services fit
needs of participants
◦ Mode of transportation to services is described
◦ Specific plan for ensuring clients will be individually
assisted to obtain mainstream benefits, and
employment
21
◦ Describe how participants are helped to obtain and
remain in permanent housing
◦ How participants are assisted to increase incomes and
live independently using mainstream housing and
services
◦ Provide evidence of satisfactory capacity and
performance on existing grants
◦ Demonstrate how timeliness standards are met
◦ HUD reserves the right to deny a new project request
made by an existing applicant that is found to have
significant issues related to capacity, performance or
unresolved audit/monitoring findings related to one or
more existing SHP or S+C grants
22



Permitted for 2010 Competition
Only for CoCs in Hold Harmless Need
Can reallocate some or all funds from
existing SHP projects eligible for renewal to
one or more:
◦ New permanent housing projects
◦ Dedicated HMIS (only 1/CoC)

New projects through reallocation can be for
◦ SHP 1, 2 or 3 years
◦ S+C 5 or 10 years
◦ HMIS 1, 2 or 3 years
23

Reallocated projects will be funded under
selection criteria for renewal projects
◦ Must meet eligibility and quality standards

Reallocated funds may not be used to
supplement a permanent housing bonus
project
24




CoCs are not required to rank renewal
projects
Separate, streamlined application for renewal
projects
Renewal SHP projects can only be for a oneyear term – new for 2010
Threshold review remains in effect for
renewals!
25




Grants expiring in calendar year 2011 are
eligible to apply for renewal funding
Applicants awarded a 1 year HMIS and who
have not yet executed a contract with HUD
are eligible to apply for renewal
If an eligible renewal project is not awarded
funding in 2010, then the project will not be
allowed to extend its grant to apply in 2011
S+C projects already in one year renewal
cycle may not extend
26


Grant funded in 2004 that expires in or
has been extended to 2011 or beyond
must request renewal in 2010. Funds will
not be available for expenditure after
9/30/11 for these grants
Recipients may not accelerate spending
rate
27
◦ Applicants and project sponsors must meet eligibility
requirements of SHP or S+C
◦ Population to be served must meet eligibility requirements
of specific programs and the application must clearly
establish eligibility of program participants
◦ The only persons to be served by permanent housing
projects are those who come from the streets, emergency
shelters, safe havens, or transitional housing (if originally
from streets and shelter)
◦ Must serve 100% rural communities to qualify for selection
priority for rural areas – must attach Rural Housing Units
Worksheet
28
◦ Project must be cost-effective, including costs
associated with construction, operations and supportive
services with costs not deviating substantially from the
norm in that locale
◦ SHP and S+C renewals will be awarded through a
modified selection process and announced ASAP
◦ Applicants must agree to participate in HMIS
◦ Renewal projects assumed to meet threshold unless
‘information to the contrary has been received’
◦ Projects with new construction or substantial
rehabilitation must meet accessibility requirements of
Section 504, Fair Housing Act, ADA
29
◦ A CoC must consider the need to continue funding
for projects expiring in calendar year 2011(“it is
important that SHP and S+C renewal projects meet
minimum project eligibility, capacity, timeliness and
performance standards identified in this NOFA or
they will be rejected from consideration for
funding”)
◦ HUD will assess:
 Applicant’s performance against plans and goals
established in initial application as amended
 Timeliness in expenditure of grant funds
 Assisting participants achieve and maintain
independent living and record of success
30
◦ Outstanding obligation to HUD that is in arrears or for which a
payment schedule has not been agreed on
◦ Audit finding for which a response is overdue or unsatisfactory
◦ History of inadequate financial management accounting practices
◦ Evidence of untimely expenditures on prior award
◦ History of other major capacity issues that have significantly
impacted the operation of the project and its performance
◦ Timeliness in reimbursing project sponsors for eligible costs.
◦ HUD will also consider: if an applicant has been unwilling to
accept technical assistance, has a continued history of inadequate
financial management practices, indications of mismanagement
on the part of the recipient, drastic reduction in population
served, program changes made without HUD approval, and loss of
project site.
31




Consider merging with other CoC(s)
Evaluate performance of renewals
Ensure coordination with other resources –
HUD-VASH, HPRP, NSP, Tax credits
Do a good PIT
32

Process ensures that CoCs will not lose FPRN
by merging
◦ Where one CoC has a FPRN based on HHN and
another has FPRN based on PPRN, HUD will calculate
the newly merged CoCs FPRN based on the higher
FPRN for each CoC – calculation was completed
during registration process
◦ Newly merged CoC may use this process for
calculating FPRN for 2010 competition

HUD strongly recommends that CoCs that
have not received funding from HUD consider
merging
33
◦ Continuum of Care Preliminary Pro Rata Need
(PPRN)
 Amount of funds a CoC could receive based on the
geography that HUD approves as belonging to the CoC
◦ Continuum of Care Hold Harmless Need (HHN)
 When the amount needed to fund a one year renewal
(annual renewal amount -- ARA) of all SHP grants
expiring in calendar year 2011, exceeds the PPRN, a CoC
is in HHN status
◦ Continuum of Care Final Pro Rata Need (FPRN)
 The higher amount of PPRN or HHN
◦ All projects must be fully within the CoC FPRN
34





Can be conducted after NOFA is completed
Focus on improving performance
Steering Committee decides on evaluation criteria
Criteria shared with providers
Agencies submit:
◦ HUD Annual Performance Reports (APRs)
◦ Consumer Surveys
◦ Info on compliance with HMIS standards




HMIS data quality report provided by HMIS Administrator
Debrief meeting held and final scores shared with providers
If score below threshold, corrective action plan is required
Performance/outcomes improve each year
35
Renewal Projects evaluation criteria:
◦ APR data – 50 points









Eligibility of participants
90% Occupancy Rate
85% Retention > 6 months in PSH
75% of exits to permanent housing – TH
30% of people leave with Health Insurance
50% leave with Food Stamps
25% Employed at exit
Income Amounts Increased for Participants who Exited
75% of participants had Positive Exit
36
◦ Consumer Satisfaction surveys – 15 points
 Results and at least 35% response rate
◦ Accuracy of charts/budgets from Exhibit II – 15
points
◦ HMIS – 20 points
 Data Quality - < 10% of UDE’s are null/empty
 Compliance with HMIS Data and Technical Standards
37
Corrective Action
 If a project scores below threshold (70%),
corrective action plan must be submitted
 Corrective Action Plan includes actions to be
taken to improve weak area/s, staff involved,
and timeframe for completion
 Steering Committee meets with agency, reviews
plan, additional support/TA is provided
 Agency may not apply for new HUD project
until out of corrective action status
38



HUD encourages use of NSP, HUD-VASH,
HPRP, CDBG-R, Tax Credit Assistance
Program as a source of leveraging - may
result in extra points
CoCs that identify coordination will be
eligible for points
As part of application, CoCs must address
how they are participating in HPRP
39
SCORING
40
CoC Housing
Services and
Structure
2010– 14 points
2009 – 14 points
Coordinated, inclusive and
outcome oriented community
process
Coordinated and inclusive
community process
Includes non profits and groups for
spec pops as well as 10 year
planning groups and homeless
people
Process includes non-profits,
groups serving target
populations, and 10 year
planning entities, homeless
people
Fair and impartial review and
selection for new projects
Fair and impartial review and
selection process
Well defined and comprehensive
strategy
Well defined and comprehensive
strategy addressing all
components and segments of
homeless population
Inventory of housing and services
Inventory of housing and
services for homeless people
41
Homeless Needs and
Data Collection
2010– 26 points
2009
Understanding number
and needs of homeless
people
Understanding number
and needs of homeless
people
Progress in planning and
implementing HMIS
covering outreach,
shelters and transitional
housing
Progress in planning and
implementing HMIS
covering outreach, shelters
and transitional housing
PIT Count
PIT Count
Extent of participation in
AHAR
Extent of participation in
AHAR
– 26 points
42
CoC Strategic
Planning
2010 – 22 points
2009 – 22 points
Performance based 10 year
strategy for ending chronic
homelessness and action
steps to achieve HUD’s 5
objectives
Performance based 10 year
plan with specific action
steps and integrated with
other plans
Progress in implementing
discharge policies
Progress in implementing
discharge policies
Demonstrates coordination
with local HPRP, NSP, HUDVASH and any HUD
managed ARRA programs
Demonstrates coordination
with local HPRP, NSP, HUDVASH and any HUD
managed ARRA programs
Demonstrates leveraging
for NEW projects
Demonstrates leveraging for
NEW projects
43
oC Performance
2010 – 32 points
2009 – 32 points
Taken specific steps and made
progress in achieving goals
Taken specific steps to achieve
goals
Increased permanent housing
for chronic homeless and made
progress in decreasing CH
Increased permanent housing
beds for chronic homeless
Participants success in moving
to and maintaining perm
housing for all projects w/in
CoC
Participants success in
maintaining perm housing and
made progress in eliminating
chronic homelessness
Participants success in
becoming employed and
accessing mainstream
Participants success in
becoming employed and
accessing mainstream
No unexecuted grants before
2009
No unexecuted grants
Energy star
Energy star
Employment policies to hire low
and very low income employees
and subcontractors
Employment policies to hire low
and very low income employees
and subcontractors
New: regulatory barriers are not
Removal of regulatory barriers
44

3/32 points will be awarded based on:
◦ Systematic approach to assisting homeless people
identify and apply for benefits such as SSI, SSDI,
TANF, Medicaid, Food Stamps, SCHIP, WIA and
Veterans Health Care
◦ Points awarded based on increased access to
benefits as indicated on Question 11 of APR
◦ An increase of 10% or more over results reported in
FY2010 for each category reported in Question 11
will get maximum points
45
Housing
Emphasis
2010 – 6 points
2009 – 6
points
Includes rental assistance, acquisition, rehab,
construction, leasing, and operations for housing (TH
and PH)
Computer generated
Computer generated
Eligible NEW projects only
including HHN reallocation
NEW projects only
HMIS and admin funds excluded from calculation
Points are only awarded if new projects are submitted
46
Thanks!
Contact info:
Suzanne Wagner, Principal
Housing Innovations
[email protected]
(917)612-5469