Transcript April Grades 5 and 8 Administrator Training TAKS, TAKS

{date}, 2013
Trainer – {trainer name}
SAISD




Any student in grades 5 or 8 that failed the
reading or math STAAR test(s) from the April
administration. Only take subject test(s) failed.
ELL 5th grade student that took Spanish STAAR
reading and STAAR L math and failed the reading
test will re-take the reading test.
Any 8th grade student that took the STAAR for
reading and math but the STAAR L for science or
social studies and failed either the reading or
math test(s) will re-test in subject(s) failed.
Students that are ELL and took the STAAR
reading and the STAAR L math do not re-test.



A 5th or 8th grade student new to the state,
from a private or homeschool that did not
take the April administration will take both
reading and math re-tests.
A student that was absent from school for
either test during the April administration will
re-test in missing subject.
If you have a student that you are not sure
about, let the CTC know. CTCs will contact
district for clarification.
This PowerPoint does not
eliminate your
requirement to read the
general and specific Test
Administrator Manuals.
READ THE MANUALS!!
Get the message?
CTCsCTCs
Responsibilities
Responsibilities
• Read all of the
testing manuals
• Attend training
conducted by the
District Test
Coordinator
• Receive secure
testing materials from
the DTC
• Observe all rules
regarding test security
and confidential
integrity of the state
testing system
• Train
so that
• Train
so the
thattests
the are
giventests
in strict
compliance
are given
in
with the
directions
in the
strict
compliance
testing
manuals
with
the directions in
• Supervise
and actively
the testing
manuals
monitor
testingand
• Supervise
• Maintain
security
and
actively
monitor
control
of all testing
testing
material
• Maintain security
• Return
testing
material
and
control
of all
and required
testing material
documentation
to DTC on
• Return testing
time material and
required
documentation to
DTC on time
STAAR
STAAR-M




Read the Test
Administrator Manuals
both general and specific.
Attend training conducted
by your campus test
coordinator.
Receive secure testing
materials from your
campus test coordinator.
Observe all rules regarding
test security and
confidential integrity of the
state testing system.




Administer the tests in
strict compliance with
the directions in the
Test Administrator
Manuals.
Supervise and actively
monitor testing.
Do not provide any
unauthorized
assistance to students
during testing.
Do not view the test,
discuss the test, or
score a student test
either before, during,
or after testing.


Mark the appropriate
score code and test
taken information
code for each student
test administered.
Return all testing
materials to the
campus test
coordinator
immediately after
students finish
testing.


Report testing
irregularities and
security violations
immediately to the
campus test
coordinator.
Prepare statements
for submission to TEA
if you are involved in
a testing irregularity
or test security
violation.
Successful Testing Begins and Ends with
Good Test Security and Confidential
Integrity
1)
2)
Account for all secure
materials before, during,
and after each test
administration.
Protect the contents of all
tests booklets and student
answer documents.



Secure materials must be stored
under lock and key with limited
access when not in use.
Never leave secure materials
unsecured in your room.
Test administrators will check out
secure testing materials on the
morning of testing from the campus
testing coordinator and will return
them immediately when students
finish testing.


Add campus procedures here
Time for material to be checked out


No person may view, reveal, or discuss the
contents of a test or answer document
unless specifically instructed to do so by
the procedures in the test administrator
manuals.
No person providing an oral administration
or STAAR-M pre-reading may write notes,
calculations, or any other marks in a test
booklet or in any other location.




Secure materials may not be duplicated by
test administrators.
Seals on test booklets may only be broken
during testing sessions and only by persons
authorized to do so in the instructions.
No person may answer verbally or
nonverbally any question that relates to the
contents of a test before, during, or after a
test administration.
No person may review or discuss student
responses during or after testing unless
specifically authorized to do so by the
procedures in the TA manuals.




All tests must be administered in strict
accordance with the manuals.
No person may change any student
response or instruct a student to do so.
Test administrators must actively monitor
testing sessions.
Only students can erase stray marks or
darken response ovals on their answer
documents or in their scorable test
booklets and only during the testing
session.

There must be a trained test
administrator present with students
one-hundred percent of the time until
students complete testing and submit
their answer documents to the test
administrator.
◦ During lunch trained testing
personnel may monitor the students
as long as they are not with the
testing material.



TEA requires that everyone be trained and
sign a security oath before handling
secure testing materials or participating in
the administration of a state test.
There is only one oath for the entire year
If providing an oral administration the bottom
box on the oath should be initialed and
signed prior to testing. Oral and transcription
duties require additional training.

Monitoring during test administrations is the responsibility of
the test administrator, the campus test coordinator, and the
campus principal. District may do a walk through.
◦ Teachers are required to actively monitor students during
testing.
◦ Principals and Campus Test Coordinators are required to
actively monitor testing sessions at their campus.
Watching students during testing. The
focus of the teacher’s attention is on the
students and not elsewhere.
◦ Walking around to better observe what
students are doing. (Are students; working
on correct section of test, marking
answers on the answer document, not
cheating, not using cell phones, not
talking or communicating with other
students, etc.?)

Anything that takes the test administrator’s attention
away from the students during testing. Examples
include;
Working on the computer or doing email.
Reading a book, magazine, or newspaper.
Grading papers or doing lesson planning.
Leaving the room without a trained substitute test administrator
in the room.
◦ Leaving students unattended during lunch or breaks.
◦
◦
◦
◦

Do not read the test content over a student’s shoulder
or examine specific student responses during testing,
since doing these will be a test security violation
committed while active monitoring. Unless providing a
partial oral administration.


The use of cell phones or other two-way
communication devices is prohibited during
testing for students and test administrators.
The reason is that cell phones can….
◦ disrupt the testing environment,
◦ be used to cheat by obtaining unauthorized
assistance on test content by students,
◦ be used to image secure tests and compromise
the confidentiality of the test with their camera
feature by students and teachers.


Seating Charts are required for all test
administrations.
If students are re-grouped during
testing an additional seating chart will
be needed for the new group. The new
seating chart should indicate the time
students were regrouped.
Seating Charts
 Must contain the following information
 District and Campus name
 Room number
 Test Administration
 Subject
 Grade Level
 Date
 Test Administrator(s) name printed and
signed
 Student’s full name and local ID
Booklet and form number
 Start time, stop for lunch time, resumed
time, and all students finished or 4 hour
stop time.
Must be readable


Incidents resulting in a deviation from
documented testing procedures are
defined as testing irregularities.
Each person participating in the testing
program is responsible for reporting
immediately to the campus testing
coordinator any violation or suspected
violation of test security or confidentially,
including all testing irregularities.


Testing irregularities that constitute a
disclosure of secure testing materials or
altering student results either directly or
indirectly are considered serious.
Examples include;
◦ Viewing the test before, during, or after testing
unless authorized by the testing procedures.
◦ Scoring student tests.
◦ Discussing secure test content or student
responses.
◦ Copying or photographing secure testing
materials without permission by TEA
◦ Directly or Indirectly assisting students during
testing.
◦ Tampering with student responses on answer
documents.





Placement of restrictions on the issuance, renewal,
or holding of a Texas educator certificate, either
indefinitely or for a set term;
Issuance of an inscribed or non-inscribed
reprimand;
Suspension of a Texas educator certificate for a set
term; or
Revocation or cancellation of a Texas educator
certificate without opportunity for reapplication for a
set term or permanently.
Possible criminal prosecution under TEC ξ39.0303,
Section 552.352 of the Texas Government Code, and
Section 37.10 of the Texas Penal Code.





Must complete a district noncertified
paraprofessional testing oath
Cannot be used as test administrators
Cannot relieve test administrators for
breaks
Can be used to take students to lunch
without being with a test administrator
Can be used as hallway or restroom
monitors – cannot be working on anything
while monitoring hallways or restroom

Insert School procedures for students moving
to and from testing and for breaks



All tests must be
administered on the
scheduled day.
All tests must be
administered in strict
accordance with the
instructions contained
in the test
administration
manuals.
Make-up test after
initial administration
but only on May 16th.
Tuesday, May
14
STAAR
Math
STAAR Modified
Wednesday,
May 15
Thursday, May
16
Reading
Math Make up
Math and
Reading Make
up
*All make-up testing must be done by Thursday, May 16th
If student
previously passed
either the reading
or the math, code
the score code as
“P”. If taking a
STAAR and
STAAR Modified,
score the subject
that is not on the
answer document
with an “*”
No form
numbers.
No form 1
needed for
orals.
If student
previously passed
either the reading
or the math, code
the score code as
“P”. If taking a
STAAR and
STAAR Modified,
score the subject
that is not on the
answer document
with an “*”
No form
numbers.
No form 1
needed for
orals.

There are two answer documents that are used
one for STAAR and one for STAAR Modified
1) STAAR is used for both English and Spanish
version tests.
2) STAAR Modified will be used with STAAR
Modified booklets. Look for the “M” in the
upper right hand corner of the answer
document.



Mark ONE score code for each test that is
included on the answer document. (Note the
“*” score code means “did not test on this
answer document” for the subject indicated.
For example the student split testing
between STAAR and STAAR Modified.)
Mark the test taken on answer documents
(and the testing language for grade 5)
If a student previously passed one test the
“P” must be marked if it was a like test
◦ if split and previously passed a TAKS M then leave
blank
Review answer documents
Over write of pre-code is possible on
anything other than PEIMS, STUDENT’s
NAME, Date of Birth, or GENDER
 If incorrect – void and hand grid a new
answer document
 Don’t let students bubble changes to the
demographic information. Notify the CTC as
soon as possible if changes are needed





Tests must be administered on the dates
specified in the State Testing Calendar of
Events.
At least one test administrator for every
30 students.
“Testing – Do Not Disturb” signs posted
on testing rooms.
Testing rooms should be quiet, well
lighted, well ventilated, and comfortable.
Bulletin Boards and instructional displays
covered or removed if it contains anything
that might aid students during testing.



Do not allow students to bubble in the
demographic fields on the front of the answer
document.
No cell phones or other two-way
telecommunication devices (students or
teachers).
Seating charts must have all student
information, booklet information and all
times needed.




Optional Materials as needed.
Test administrators are not allowed to
answer any question relating to the content
of the test itself.
Test administrators must actively monitor
students during testing.
Test administrators cannot leave the room
unless a trained substitute test
administrator is present.



Reinforcing, reviewing, and/or distributing
testing strategies during an assessment is
strictly prohibited.
You cannot require students to use any
particular test taking strategy. Students can use
test taking strategies but you cannot require
them to do so during the testing. This includes
first marking answers in test booklet and then
transferring them later to the answer document.
Students must be informed of time remaining
per the manual.



Students must remain seated during testing.
Students are not allowed to work on a previous
section of the test or a section that has not yet
been administered.
Brief breaks in the testing room are allowed at
the discretion of the test administrator (does
not stop 4 hour clock)
Lunch breaks are permitted, however students
must remain as a group and be monitored by
trained testing personnel so they do not
discuss the test (stops 4 hour clock, time
resumes when test are returned to students.


All STAAR tests are limited to 4 hours
unless a student has extra time as an
accommodation.
Refer to the TEA Time Policy for more
information.

Material sign out/in
Lunch
Extended Testing
Handling problem students
Illness
Attendance
Late Arrivals
Relief TAs
Emergencies

Add slides as needed










The test administrator must inspect the
answer document to be sure the student
bubbled in answers as instructed. This is
also the last time to have students erase
stray marks and darken answer choices if
needed.
Immediately after each test session, the
test administrator must return all test
materials to the campus coordinator.
46
TEA November 2012

Two levels of reading support are
available
◦ Read questions and answer choices at
student request
◦ Read all questions and answer choices
Remember to document the level of
reading
support.
TEA November 2012
47

Consider

Plan for mixtures of support level and pace
◦ Level of reading support
◦ Pace at which students work
◦ Number of students one test administrator
can handle
◦ Know what level of support each student
receives
◦ Remember the four-hour time limit
◦ Move around room and read aloud to
students individually or to small groups of
students working at a similar pace
TEA November 2012
48
49
Yes
Math,
Science,
Social
Studies
Reading
Writing
No
 Test questions and answer
choices (i.e., everything in
the test booklet
 Required reference
materials (as applicable)
 Allowable Supplemental
Aids
 Test questions and answer
choices
 Required reference
materials (as applicable)
 Allowable Supplemental
Aids
 Reading selections
 Required reference
materials (as applicable)
 Allowable Supplemental
Aids
 Revising and editing
passages
 Revising and editing test
questions and answer
choices
TEA November 2012
All parts of
the question
and answer
choice may
be read
aloud.
TEA November 2012
50
All parts of
the question
and answer
choice may
be read
aloud.
TEA November 2012
51
Read aloud
the text.
Do not
interpret the
graphics.
TEA November 2012
52
Read aloud
the terms
and
symbols
the way the
students
hear them
in class.
TEA November 2012
53
 Test
administrators may read, but
not interpret or help apply, the
reference material.
◦ Reference Material Example:
Dictionary
 The student must independently
locate the dictionary entry.
 The test administrator may then
read aloud the entry the student
indicates.
 The test administrator may not help
the student find a word in the
54
TEA November 2012

Test administrators may read, but
not interpret or help apply, the
supplemental aid.
◦ Supplemental Aid Example: List of
grammar rules or Math Chart
 The student must point to the information (i.e.,
rule or formula) and request that it be read aloud.
 The test administrator may then read aloud the
information the student indicates.
 The test administrator may not tell students
which rule/formula is needed to answer the
question.
55
TEA November 2012
Basic Transcribing:
Local Decision
Complex Transcribing: Accommodation Request Form
TEA November 2012
56
57
Basic Transcribing: Examples/Types
Student
Writes
Student
Circles
Student
Points
Student
Dictates/
signs
Student
Types
Multiple- Griddable Shortchoice
answer
Writing
prompt
Student meets
this criteria
AND
ONE of these
TEA November 2012
58
What are some examples of students
who MAY or MAY NOT meet this
criterion?
59
TEA November 2012
60
Basic Transcribing
Student Eligibility Criteria
Student Scenario #1



Student is not receiving
Section 504 or special
education services, but
loses his place easily when
reading or writing in small
spaces
Student records his own
answers, but uses a place
marker to ensure accuracy
Teacher wants the student
to mark his answers in the
test booklet for her to
record on the answer
document to ensure
accuracy.



“The student has a
disabling condition…
that prevents him or
her from
independently and
effectively recording
responses on the
lined pages of the
answer document…
despite multiple
unsuccessful attempts
to indicate responses
on a format similar to
an answer document.”
TEA November 2012
61
Basic Transcribing
Student Eligibility
Criteria
Student Scenario
#2


Student is identified with
an emotional disturbance
Student can physically
write for short
assignments, but types on
a computer for longer
writing assignments.
Observational data shows
that when given a long
writing assignment to
handwrite, student
becomes loud and
agitated, crumbles paper,
and refuses to write.


“The student has a
disabling condition…
that prevents him or
her from… effectively
recording
responses… on the
lined pages of the
answer document
despite multiple
unsuccessful
attempts to indicate
responses on a
format similar to an
answer document.”
TEA November 2012
You have now completed the STAAR Test
Administrator Training for the May
Administration
Questions?