Transcript accountability.leeschools.net

Spring 2012
End-of-Course
Training Materials
Algebra 1 EOC Assessment
Biology 1 EOC Assessment
Geometry EOC Assessment
U.S. History EOC Field Test
1
Overview
These training materials highlight important
information for computer-based test
administrations and the use of paper-based
accommodations. Not all information from
the test administration manual is included in
this presentation, so district and school
staff must read and familiarize
themselves with all information in the
manual, in addition to using these
training materials.
2
Manual
• One manual (Spring EOC Manual) is provided for this
administration. Instructions for computer-based (CBT), paperbased (PBT), and accommodated form administrations are
included in this manual.
3
Glossary of Terms
Proctor Caching
• A process of locally loading or “caching” test content on a computer at
the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing in
Florida.
4
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s high-stakes
computer-based statewide
assessments.
• Software application installed
either on a file server or on each
computer that will be used for
testing.
Note: This is the TestNav address used
for testing this spring; it is different
from the address used for the
Infrastructure Trial.
5
Glossary of Terms
TestHear
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for Florida’s
high-stakes computer-based statewide assessments.
• Software application installed on each computer that will be used to
test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running
Windows (e.g., via Boot Camp).
6
Glossary of Terms
ePAT
• Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the
computer-based platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from practice test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
7
Pearson Support and
PearsonAccess
Contact Pearson Support
• Phone Number: 1-877-847-3043
• E-mail: [email protected]
Appendix C in the Spring 2012 EOC Manual provides the
following information:
• PearsonAccess
̶ User Accounts. FDOE distributed instructions for setting up
user accounts to district assessment coordinators.
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
• Training Center
̶ Test Setup Exercise
8
EOC Test Administration
Schedule
Spring 2012 End-of-Course (EOC) Test Administration Schedule
Geometry
April 23–April 27, 2012
160 minutes*
Biology 1
April 30–May 04, 2012
160 minutes*
Algebra 1
May 07–May 18, 2012
160 minutes*
U.S. History Field Test
April 23–May 24, 2012
60 minutes
*Any student not finished by the end of the allotted time may continue working; however,
testing must be completed within the same school day.
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EOC Test Administration
Schedule
Scheduling
• Subjects must be tested in the following order:
– Geometry
– Biology 1
– Algebra 1
• All testing for a single subject must be completed in a
district before testing for the next subject may begin.
• Testing for a single subject may not exceed two weeks.
• U.S. History may be tested at any time during the fieldtest window.
10
EOC Test Administration
Schedule
Scheduling
• Since the testing window allows for multiple test
sessions to be scheduled throughout the week,
absent students may be reassigned to an
existing session scheduled later in the week
rather than creating separate make-up sessions.
• Any deviation from the test administration
schedule requires written approval from the
Florida Department of Education (FDOE) prior to
implementation.
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EOC Test Administration
Schedule
Testing Duration
• Each Algebra 1, Biology 1, and Geometry EOC Assessment will
be administered in one 160-minute session with a scheduled
10-minute break after 80 minutes. Students are not allowed
to talk during the break. Individual restroom breaks are
permitted as needed. Any student who has not completed the
test by the end of the allotted time may continue working;
however, testing must be completed within one school
day.
• Students may be dismissed from the testing room after the
10-minute break as they complete testing. However, no
special incentives should be given to students to encourage
them to finish early.
• The U.S. History EOC Field Test will be administered in one
60-minute session with individual breaks as needed.
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What’s New for
Spring 2012
Student Pledge
• Prior to testing, students are required to read and agree
to a student pledge.
• Students taking a computer-based test must read and
check a box indicating that they agree to adhere to the
pledge. Students who do not check the “I agree” box
should still be allowed to test.
• Students taking a paper-based test sign beneath the
pledge on page 2 of the test and answer book.
• If a student refuses to agree to the pledge, the test
administrator should note this in the record of required
administration information and check the box for the
student (CBT only).
13
What’s New for
Spring 2012
Seating Charts
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms
during testing.
• All seating charts must indicate the front and back of the
room, as well as the direction the students are facing.
• If students are moved to a different location during
testing, a new seating chart must be created and
maintained for this location.
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What’s New for
Spring 2012
Test Administrators
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test
Administrator Prohibited Activities Agreement in addition
to a Security Agreement. Certification numbers must be
recorded on this document.
• The EOC Administration and Security Agreement has
been revised to emphasize the importance of proper
training and the possible consequences of test
administration irregularities.
15
What’s New for
Spring 2012
Virtual School Students
• Districts must make arrangements to test Florida Virtual
School (FLVS) Full-Time public school students, as well
as other virtual program students, per Section
1002.45(6)b, Florida Statutes (F.S.).
• See email sent to district assessment coordinators from
Susie Lee on 3/9/2012 for specific information about
testing these students.
16
What’s New for
Spring 2012
TestHear
• Accommodated computer-based test forms (large print,
color contrast, zoom, screen reader, assistive devices) are
available for eligible students who have such
accommodations identified in their individual educational
plans (IEPs) or Section 504 plans.
• These forms will be accessed using the TestHear software,
which is similar to the TestNav 6.9 software but provides
accommodations and allows the use of assistive devices.
• Students who require accommodated forms must practice
using the accommodated ePAT for the specific
accommodated form or form combination that they will use
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during testing.
What’s New for
Spring 2012
Reference Sheets
• For Algebra 1 and Geometry EOC Assessments,
hardcopy reference sheets will be provided for
ALL students, not just for students with a paperbased accommodation.
• Reference sheets for computer-based tests will
be included in test administration manual
shipments.
• Reference sheets for paper-based tests are
included with test materials.
18
What’s New for
Spring 2012
Periodic Tables
• Periodic tables for the Biology 1 EOC Assessment
are available in an online format. Hardcopies are not
provided for computer-based testers.
• Schools may provide hardcopy periodic tables to
students. Any hardcopy periodic tables must be
photocopies of the perforated page in Appendix E of
the manual.
• Check each copy before distributing to students, and
follow the instructions in the administration script.
• Reference sheets for paper-based tests are included
with test materials.
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What’s New for
Spring 2012
Paper-Based Materials
• Regular print and braille test materials are available for
eligible students who have such accommodations identified
in their IEPs or Section 504 plans.
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What’s New for
Spring 2012
Hand-Held Calculators
Algebra 1/Biology 1
• After participating in a practice test, a student may request an
approved four-function calculator on the day of testing. Test
administrators should have a supply of approved calculators for these
students.
• **TestHear forms of the Algebra 1 and Biology 1 EOC Assessments do
not include an online calculator. Hand-held calculators must be
provided for students using TestHear accommodated forms.
Geometry
• After participating in a practice test, a student may request an
approved scientific calculator on the day of testing, if available.
• **TestHear forms of the Geometry EOC Assessment do not include an
online scientific calculator. Hand-held scientific calculators will be
provided by FDOE for students taking the Geometry EOC Assessment
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using TestHear accommodated forms.
TestHear Scripts
• As stated on the previous slide, the TestHear forms
of the EOC Assessments do not include an online
calculator.
• The Spring 2012 EOC Manual was printed prior to
this functionality change; therefore the scripts in
the manual should be replaced with the updated
scripts distributed by FDOE and available at
www.FLAssessments.com/SpringEOC.
• Please pay special attention to updated instructions
regarding hand-held calculators and scripts for
TestHear forms (denoted by **).
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Reminders
• Inappropriate actions by school or district personnel before,
during, or after test administration may result in
consequences including test invalidations and/or loss of
teaching certification.
• District assessment coordinators must ensure that all school
administrators, school assessment coordinators, test administrators,
and proctors receive adequate training prior to test administration.
• All personnel involved in test administration must read and sign an
EOC Administration and Security Agreement, provided in Appendix
E, and test administrators must sign a Test Administrator Prohibited
Activities Agreement, also provided in Appendix E.
23
Reminders
• Students may not have any electronic or recording
devices, including, but not limited to, cell phones and
smart phones, at their desks, in their pockets, or
anywhere they can reach them during testing, even if
the devices are turned off or the students do not use
them.
• If a student is found to be in possession of ANY
electronic device(s) during testing, his or her test must
be invalidated in order to successfully enforce this policy.
• Students and parents must be made aware of this
policy prior to testing.
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Reminders
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student
leaves the school’s campus, so parents and
students must be made aware of this policy.
• If you have concerns about a student, you should not
allow the student to begin. Instead, arrange to
administer the test to that student in a different test
session or on another day.
25
Reminders
• The following resources for this administration
can be found at www.FLAssessments.com/SpringEOC
Test administration manual
Forms to report test irregularities/security breaches and missing materials
Training materials
Comment forms
Blank Administration Record/Security Checklist
Security Log
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Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Florida EOC Test Administration and Security Agreement
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Materials Return Lists
Braille Scripts
Reference sheet and periodic table
** Updated TestHear scripts
26
Reminders
• Schools must administer an ePAT using the
appropriate script provided in the Spring 2012
EOC Manual to all students to be tested to ensure
that students have enough time to become familiar with
the item types and features of the testing platform.
• **TestHear ePAT scripts in the manual should be
replaced with the scripts distributed by the FDOE and
available at www.FLAssessments.com/SpringEOC.
• ePATs can be used at any time up to the day of the test.
• The ePAT is also available for students to practice with
on their own.
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Students to be Tested
Algebra 1
The following students must participate in the Algebra
1 EOC Assessment administration:
• All students who are enrolled in and completing one of the
following courses:
–
–
–
–
–
Algebra 1 – 1200310
Algebra 1 Honors – 1200320
Algebra 1-B – 1200380
Pre-AICE Mathematics 1 – 1209810
IB Middle Years Program/Algebra 1 Honors – 1200390
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Students to be Tested
Algebra 1 (cont.)
The following students are eligible to participate in the
Algebra 1 EOC Assessment administration:
• Students who need to retake the assessment to earn a passing
score for course credit
• Students who entered 9th grade in the 2010–11 school year
– who have not yet taken the assessment to be averaged as 30% of their
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
29
Students to be Tested
Biology 1
The following students must participate in the Spring
2012 Biology 1 EOC Assessment administration:
• All students enrolled in and completing one of the following
courses:
–
–
–
–
–
–
–
–
Biology 1 – 2000310
Biology 1 Honors – 2000320
Pre-AICE Biology – 2000322
Biology Technology – 2000430
Biology 1 PreIB – 2000800
IB Middle Years Program Biology Honors – 2000850
Integrated Science 3 – 2002440
Integrated Science 3 Honors – 2002450
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Students to be Tested
Biology 1 (cont.)
• Any student who completed one of the courses on the
previous slide during the 2011–12 school year must take the
Biology 1 EOC Assessment.
• Students who entered grade 9 in the 2011–12 school year
who are taking AP Biology 1 to meet the Biology 1 credit
requirement for high school graduation must take the
Biology 1 EOC Assessment.
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Students to be Tested
Geometry
The following students will participate in the Spring
2012 Geometry EOC Assessment administration:
• All students enrolled in and completing one of the following
courses:
–
–
–
–
Geometry – 1206310
Geometry Honors – 1206320
IB Middle Years Program Geometry Honors – 1206810
Pre-AICE Mathematics 2 – 1209820
• Any student who completed one of the above courses
during the 2011–12 school year must take the Geometry
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EOC Assessment.
Students to be Tested
U.S. History Field Test
• All grades 9–12 students enrolled in and completing one of the
following courses at schools selected in the field test sample will
be tested.
– 2100310 – United States History
– 2100320 – United States History Honors
• Students who completed one of the above courses at the end of
semester one should not participate in the Spring 2012 U.S.
History EOC Field Test.
• Students with disabilities who are able to access computer-based
assessments should participate in this field test administration.
Any students who require paper-based accommodations,
accommodated CBT forms, or assistive devices will not
participate.
• ELLs who are able to access computer-based assessments should
participate in this field test administration.
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Students to be Tested
Special Program Students
• Make arrangements to test special program students
(Home Education, Virtual School, McKay Scholarship,
FTC Scholarship).
English Language Learners (ELLs)
• All ELLs who complete the relevant courses are
expected to participate in the EOC Assessments no
matter how long these students have been receiving
services.
34
Students to be Tested
Students With Disabilities
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
̶ EOC Assessment without accommodations,
̶ EOC Assessment with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
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Test Invalidation
• A test MUST be invalidated if either of the following
circumstances occurs:
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A student has an electronic device during testing
A student is cheating during testing
• A test MAY be invalidated if one of the following
circumstances occurs:
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A student becomes ill and is unable to finish
A student is not allowed the correct amount of time
An error occurs in the administration of an accommodation
An error occurs in test administration or procedures
A student is disruptive during testing
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Test Administrator
Before, During, and After
Testing
37
Test Administrator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the Florida EOC
Test Administration and Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration and remove or cover any
unauthorized aids in the testing room.
 Assemble and prepare all materials needed for test administration.
 Ensure that your students and parents understand the testing policies prior to the
first day of testing.
 If you are administering tests to students who require accommodations, become
familiar with the accommodations and discuss with your school coordinator how
accommodations will be provided.
 Ensure that you are familiar with how to open TestNav or TestHear to the login
screen for each student computer prior to testing.
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Establish an Appropriate
Setting
• Tests should be administered in a room that has comfortable
seating, good lighting, adequate ventilation, and sufficient
workspace.
• Students must not be able to easily view other students’
computer screens, work folders, or test and answer books.
During the practice test, check the configuration of your testing
room to make sure you will be able to provide a secure
environment during testing. If necessary, use visual blocks.
• Post the sign that reads TESTING—Please Do Not Disturb and
display starting and stopping times as soon as testing begins.
• Remove or cover all visual aids in the room. Students may not
have access to any unauthorized aids. Discuss any concerns with
your school assessment coordinator.
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Establish an Appropriate
Setting
• When you arrive on the day of testing, open each
student workstation in the testing room to the
student login screen as indicated in the script, but
do not log in for students.
• Display the student comment form URL, or create
shortcuts on student workstations to ensure each
student is able to complete a form after testing.
• Ensure that you have a way to contact the
technology coordinator or the school assessment
coordinator without leaving the room unattended.40
Materials Needed
for Testing
Test Administration Manual
• You will need the Spring 2012 End-of-Course Test
Administration Manual to read the test administration
scripts to students.
• When testing students who are allowed certain
accommodations, you may need to modify the scripts. It is
especially important that you review the scripts BEFORE
testing begins to determine the necessary modifications. Do
not interpret this as permission to paraphrase test items.
• Scripts and instructions for the administration of paperbased forms are provided in Appendix A.
• **Updated scripts for the administration of accommodated
computer-based test forms (large print, color contrast,
zoom, screen reader, assistive devices) were emailed by
FDOE and are available at
www.FLAssessments.com/SpringEOC.
41
Materials Needed
for Testing
Test Administration Manual (cont.)
• Appendix D on page 333 is the CBT Test
Administrator Quick Reference Guide.
• This guide lists possible error messages students
may encounter, explanations for each message,
and possible solutions.
• This guide is a helpful resource for test
administrators during testing.
42
Materials Needed
for Testing
Student Authorization Tickets
• The School Assessment Coordinator sections of the manual
provide instructions for scheduling students into test
sessions and printing Student Authorization Tickets.
• For each test session, each student needs a Login ID and a
test code (password), which are printed on the Student
Authorization Tickets.
• Students will need a pen or pencil during testing to sign
their tickets.
43
Materials Needed
for Testing
Student Authorization Tickets (cont.)
• Student Authorization Tickets must be handled in a
secure manner and returned to the school
assessment coordinator immediately after each day
of testing is completed.
• The test administrator will give each student
a ticket only AFTER all students have
entered the testing room, as instructed in
the script, and all tickets must be collected
BEFORE students leave the testing room.
44
Materials Needed
for Testing
Student Authorization Tickets (cont.)
45
Materials Needed
for Testing
Session Roster
• A Session Roster is a list of all students scheduled in a test
session that displays important information including:
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Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Name
Student ID
Student Date of Birth
Class Information
Login ID
Blank space to record attendance information and accommodations used
• The Session Roster may be used to record required
administration information.
46
Materials Needed
for Testing
Session Roster (cont.)
• Session Rosters must be handled in a secure
manner and returned to the school
assessment coordinator immediately after
each test session is completed.
• The School Assessment Coordinator sections of the
Spring 2012 EOC Manual provide instructions for
creating and printing Session Rosters.
47
Materials Needed
for Testing
Session Roster (cont.)
48
Materials Needed
for Testing
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• Each group of tested students, initial or make-up, in a
testing room should receive a unique test group code.
• District assessment coordinators either will create and
distribute test group codes to all school assessment
coordinators or will instruct them to create their own
unique four-digit codes.
• Students will enter the test group code before beginning
the test, as indicated in the scripts.
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Test Code &
Test Group Code
Test Code
Test Group Code
A six-digit code created by PearsonAccess
and printed on Student Authorization Tickets
and Session Rosters. The Login ID and the
test code are required to log in to TestNav.
A unique four-digit number created by
district assessment coordinators or by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen in TestNav and before students see
the first question.
50
Materials Needed
for Testing
Reference Sheets and Periodic Tables
• Paper reference sheets are provided to all students
taking the Algebra 1 and Geometry EOC Assessments.
• If your school will provide paper copies of periodic
tables to students taking the Biology 1 EOC
Assessment, make sure a sufficient number of copies is
available.
• Reference sheets and periodic tables are also available
in the TestNav and TestHear software.
51
Materials Needed
for Testing
Reference Sheets and Periodic Tables
(cont.)
• Once students complete the test, the test
administrator should collect all reference sheets
and periodic tables, and the school assessment
coordinator should destroy them by recycling, or
return them, as directed by the district assessment
coordinator.
• Used reference sheets are secure materials.
52
Materials Needed
for Testing
Four-Function Calculators
• The computer-based TestNav Algebra 1 and Biology 1 EOC
Assessments have a built-in four-function calculator.
• Once a student has participated in a practice test, he or she may
request to use an approved hand-held four-function calculator.
• Your district should have an adequate supply of approved four-function
calculators provided by the FDOE. No other calculators may be used.
• **Students who will test using TestHear accommodated forms of the
Algebra 1 and Biology 1 EOC Assessments must be provided hand-held
four-function calculators.
• Students with visual impairments may use the approved large key/large
display calculators or approved talking calculators supplied by the
FDOE. Schools that have not yet accumulated an adequate supply of
approved large key/large display or talking calculators may use
comparable calculators that are regularly used in their classrooms. Such
calculators must be basic four-function models and must not have
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functions that are unavailable on approved calculators.
Materials Needed
for Testing
Scientific Calculators
• The computer-based TestNav Geometry EOC Assessment
has a built-in scientific calculator.
• Once a student has participated in a practice test, he or she
may request to use an approved scientific calculator, if one
is available. (See page 20 in the Spring 2012 EOC Manual
for a list of approved scientific calculators.)
• Students who will test using TestHear accommodated forms
of the Geometry EOC Assessment will be provided with
handheld scientific calculators by FDOE.
54
Materials Needed
for Testing
Computer-Based Testing Work Folders
• The Florida Computer-Based Testing Work Folder is a blank piece of
yellow 11x17 paper folded in half with grid paper on the back cover.
Work folders arrived in your shipment of test administration manuals.
• For the CBT Algebra 1, Biology 1, and Geometry EOC Assessments,
students are provided with work folders to work the problems. One
work folder should be sufficient for each student; however, students
may request additional folders.
• Work folders are to be distributed to students at the beginning of each
test session.
• School assessment coordinators and test administrators must ensure
that students have enough desk space to use their folders.
55
Materials Needed
for Testing
Computer-Based Testing Work Folders
(cont.)
• Once students complete the test, the test
administrator must collect all work folders.
• The school assessment coordinator should package
the used folders in the District Assessment
Coordinator ONLY box.
• Used work folders are secure materials.
56
Materials Needed
for Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
57
Materials Needed
for Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:
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the room name/number
student names and their location in the room during testing
date
session starting time
test administrator name
names of proctors (if applicable)
test group code
• All seating charts must indicate the front and back of the room, as well
as the direction students are facing.
• If students move around or change seating during a test session, a new
seating chart must be created.
58
Materials Needed
for Testing
Additional items
• Pens and/or pencils
• Clock or watch
• Signs
̶
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Do Not Disturb Sign
Electronic Devices Sign
59
Communicate Testing
Policies
Communicate Testing Policies to Parents and
Students
• Electronic Devices Policy—If students are found with ANY
electronic devices during testing, their tests will be invalidated. The
best practice would be for students to leave devices at home or in
their lockers on the day of testing.
• Leaving Campus—If students leave campus before completing the
test (for lunch, an appointment, or illness, etc.), they WILL NOT be
allowed to complete the test.
• Student Pledge—Students will be asked to read and agree to a
pledge prior to testing indicating that they will not give or receive
unauthorized help during the test. If students are caught cheating
or irregular answer patterns are detected during scoring, their tests
will be invalidated.
60
Missing Materials and
Test Irregularities/
Security Breaches
• Test administrators should report any test irregularities (e.g.,
disruptive students, loss of Internet connectivity) and possible
security breaches to the school assessment coordinator
immediately.
• If a secure document, such as a test and answer book, a
Student Authorization Ticket, a used Work Folder, a used
reference sheet, or a Session Roster, is not found or a test
irregularity or security breach is identified, the school
assessment coordinator must contact the district assessment
coordinator.
• Missing Materials form and Test Irregularities/Security Breaches
form can be found online at
www.FLAssessments.com/SpringEOC.
61
Accommodations
• Appendix A of the Spring 2012 EOC Manual
contains detailed information regarding
administration accommodations, TestHear
accommodated CBT forms, and paper-based
accommodations.
• All personnel involved in administering tests to
students with allowable accommodations must
familiarize themselves with the information in
Appendix A.
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Test Administrator
During Testing
 Maintain the seating chart, Security Log, and record of
required administration information for your room.
 Ensure that each student has a pen or pencil and distribute
testing materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Please read the important information and adhere
to the instructions between the SAY boxes.
 Keep accurate time for each test session and display times
for students.
 Maintain test security at all times and report violations or
concerns to your school assessment coordinator
immediately.
63
Supervise Test
Administration
During testing, Test Administrators should ensure the
following:
• Students have cleared the area around their workstations of
all materials except for Student Authorization Tickets, pens
or pencils, and the following materials, as applicable: work
folders, calculators, periodic tables, and reference sheets.
• Students agree to the student pledge and enter the correct
test group code.
• Students do not talk or make any disturbance.
• Students are working independently.
• Students are working in the correct test.
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Supervise Test
Administration
• It is not appropriate to use cell or classroom phones,
grade papers, or work on the computer during testing.
• While you may encourage students to continue
working, you may not talk with them about test items
or help them with their answers.
• If students indicate they have finished the test before
the allotted time for the session has elapsed and they
have not yet submitted, you may encourage them to
go back and check their work.
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Test Administrator
After Testing
 Verify that you have collected all required administration
information, including accommodations actually used by
each student.
 Verify that your seating chart and Security Log have been
completed correctly.
 Make copies for your files.
 Report any missing materials to your school assessment
coordinator.
 Organize materials and return them to your school
assessment coordinator.
 Complete the Spring 2012 EOC Test Administrator
Comment Form at www.FLAssessments.com/SpringEOC.
66
School Assessment
Coordinator
Before, During, and After
Testing
67
School Coordinator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
Florida EOC Test Administration and Security Agreement.
 Ensure that test administrators sign the Test Administrator Prohibited
Activities Agreement.
 Train your test administrators and proctors, including non-schoolbased instructors (e.g., itinerant teachers). You must train several
employees to act as possible alternates.
 Receive test materials from your district assessment coordinator.
 Inventory the materials within 24 hours of receipt and report missing
materials or request additional materials immediately.
 For the Algebra 1 and Geometry EOC Assessments, ensure an adequate
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supply of reference sheets is available for all students.
School Coordinator
Before Testing
 Communicate the process for collecting required
administration information to your test administrators.
 Distribute test group codes to test administrators.
 Assign proctors, as needed.
 Arrange practice test sessions.
 Ensure that appropriate test settings are available for all
test sessions.
 Verify student information and create test sessions.
 Distribute Session Rosters and Student Authorization
Tickets on the day of test administration.
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School Coordinator
Before Testing
 Make arrangements to test any special program students
(district virtual instruction programs, Home Education
Program, etc.) who may be testing at your school.
 If any students who require accommodations are testing at
your school, discuss with test administrators how
accommodations will be provided (Appendix A).
 Complete Computer-Based Assessments Certification district
readiness activities as directed by the FDOE.
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Receive Test
Materials
• Your district assessment coordinator will provide
you with the following materials, as appropriate for
your school:
̶
Computer-Based
̶
̶
Work folders
Algebra 1 and Geometry EOC Reference Sheets
Other materials, as indicated in the Spring 2012 EOC Manual (as applicable)
̶
̶
Paper-Based
̶
̶
PreID labels and rosters
School Boxes (contents listed on pages 98-99 of the manual)
Special Document Boxes, if applicable (braille only)
̶
̶
Calculators
̶
Contact your district assessment coordinator if you do not have an adequate
71
supply of approved handheld calculators.
Receive Materials/
Maintain Security
• Keep materials secure at all times.
• No more than three individuals may have access to
the locked storage area.
• Do not open shrink-wrapped materials or begin
preparing (applying student labels) more than one
week prior to testing.
• Save the original boxes for returning To Be Scored
special document materials.
• If you need additional materials or if you have
questions, contact your district assessment
coordinator.
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Proctors
• When testing a large group of students, proctors
MUST be assigned to the room to assist the test
administrator.
• Refer to the table below for the required number
of proctors.
1-25 students
26-50 students
Test Administrator*
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students
whenever possible.
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Arrange ePATs
• Schedule and arrange ePAT practice sessions, as described in
the Spring 2012 EOC Manual.
• Before a student can participate in each computer-based
administration, the student must complete the correct ePAT
to learn how to use the computer-based system.
• To access instructions for downloading and installing the
ePAT Launcher and practice test content, go to
www.FLAssessments.com/ePATs. The technology
coordinator will need to download and install the
software.
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Arrange ePATs
• Students who require accommodated CBT forms (e.g., large
print, color contrast, zoom, screen reader, assistive devices)
must complete a practice test for the specific accommodated
form or form combination they will use during testing.
• Accommodated practice forms are available at
www.FLAssessments.com/ePATs.
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Create Test Sessions
• Your district may have created test sessions automatically
via the PreID upload. If your district created test sessions
through the PreID upload, you will see these sessions when
you log in to PearsonAccess.
• If your district did not create test sessions during the PreID
upload, you will need to create test sessions before you can
verify student information.
• These can be temporary sessions for the purpose of
verifying student information, or they can be test sessions
you plan to use for testing.
• Detailed instructions on how to create a test session and
verify student information are on pages 104-107 of the EOC
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manual.
Computer-Based
Assessment Certification
• The Computer-Based Assessments Certification
process must be completed and submitted, as
directed by the FDOE.
• Schools are responsible for providing information
about the number and types of computers to be
used for computer-based testing and the number
of students to be tested on each day of the
administration window.
• Schools must also respond to questions about
whether readiness activities have been completed.
77
School Coordinator
During Testing
 Ensure that test sessions have been started in PearsonAccess
(page 128).
 Provide test administrators with additional materials, as
necessary.
 Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are properly completed, and required
administration information is collected.
 Be available during testing to answer questions from test
administrators.
 In PearsonAccess, monitor session status and resume students’
tests, if necessary (pages 129-131).
 Arrange for and supervise make-up administrations.
78
School Coordinator
After Testing
 Verify that all distributed secure materials have been returned.
Report any missing materials to your district assessment
coordinator and conduct the necessary investigation.
 Make copies of all collected required administration information,
seating charts, and Security Logs and file the copies.
 In PearsonAccess, stop test sessions and invalidate student tests,
if necessary.
 In PearsonAccess, record accommodations actually used by
students.
 Organize materials and return them to your district assessment
coordinator.
 Complete the Spring 2012 EOC School Assessment
Coordinator Comment Form in PearsonAccess, and
encourage test administrators to complete a form.
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Organize and
Return Materials
• Store any hand-held, approved four-function calculators as
directed by your district assessment coordinator.
• Store Student Authorization Tickets, reference sheets, Session
Rosters, and work folders until results are reported for this
administration and then destroy them, as directed by your
district assessment coordinator.
• File the Florida EOC Test Administration and Security Agreements
and the Test Administrator Prohibited Activities Agreements.
• Copy the seating charts, required administration information, and
Security Logs, file the copies, and return the originals in the
District Assessment Coordinator ONLY boxes.
80
Technology Coordinator
Before, During, and After
Testing
81
Technology Coordinator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
Florida EOC Test Administration and Security Agreement.
 Ensure all workstations meet the minimum requirements posted at
www.FLAssessments.com/MinimumSpecs.
 Confirm TestNav 6.9 software has been installed on all computers to be
used for testing.
 Install TestHear on all computers to be used for testing students
requiring accommodated CBT forms.
 Ensure all student workstations have successfully loaded the
Infrastructure Trial.
 Meet with the school assessment coordinator to discuss the
administration of the computer-based test, to walk through the test
administration procedures, and to discuss plans for handling possible
technical interruptions during testing.
82
Technology Coordinator
Before Testing
 Run the TestNav System Check to determine the amount of bandwidth
needed for testing.
 Evaluate the testing locations in the school to ensure availability of
sufficient electrical outlets and network jacks.
 Ensure appropriate security protocols are used.
 Ensure you are aware of the applications that must be disabled prior to
testing.
 Confirm that the computers used for test administration have the
appropriate required version of a standard Internet browser based on
the operating system and that the pop-up blocker is disabled (see
Appendix C).
 Ensure the school has a high-speed connection to the Internet AND the
connection is not over-allocated.
 If a firewall is used, confirm the appropriate destination/port/protocol 83
combinations are allowed through the firewall.
Technology Coordinator
Before Testing
 Ensure that any proxy servers have been checked to confirm that the
appropriate URLs are not blocked.
 Confirm that Internet content filters are configured to allow the specific
IP addresses required for administering computer-based testing.
 Ensure Proctor Caching computers have been set up properly.
 Ensure a printer is available for printing the Student Authorization
Tickets, seal codes, and Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks exist.
 Confirm that student computers and the Proctor Caching computer
have not been updated with any additional software and will not be
updated before testing begins.
 Confirm that test content has been cached for all scheduled test
sessions. Test content is available one week prior to the test
administration window (pages 173-180).
84
Technology Coordinator
Before Testing
 Verify that the performance of your Internet connection is consistent
with expected levels of performance for computer-based testing.
 Alert your Internet Service Provider to your computer-based testing
window, and also confirm that no scheduled maintenance or outages
are planned during the entire window.
 Verify, as needed, that no high bandwidth network activity other than
computer-based testing will be occurring during the computer-based
testing window.
 If utilizing wireless network connections for computer-based testing,
ensure that all computers can effectively communicate with their access
point from the testing location and all security measures have been
properly enabled.
 Ensure that laptops are connected to AC power. If batteries must be
used, ensure that they are fully charged and have the capacity to last
for the entire test session.
85
Technology Coordinator
Before Testing
 Ensure that each computer station is equipped with a keyboard and
mouse (or other pointing device).
 Disable instant messaging, email notification, screen savers, power
savers, and remote desktop.
 Disable or delay anti-virus, auto-scan and/or auto-update, system
restore utilities, Windows Security Firewall, web content filtering, or
other software that may impact CPU speed or scan/block information
transferred between the workstation and the servers.
 Alert your school to the dates and times for computer-based testing
and require students and teachers not testing to refrain from using any
streaming media or other high-bandwidth applications while students
are testing.
86
Technology Coordinator
Before Testing
 Ensure student workstations and the user profiles and logins being used
for testing allow full permissions (read-/write-/modify-) to the
TestNav/Temp, TestNav/Logs, and gh/TestHearPearson/Data
directories.
 Ensure that the primary and secondary save locations are set for
student response files and that students have read-/write-access to
these locations.
 Ensure that test administrators are familiar with how to access TestNav
and TestHear software from student workstations and how to access
the student comment forms. The student comment form will be
available at:
www.FLAssessments.com/SpringEOCStudentCommentForm.
 On each day of testing, confirm that the Proctor Caching computer and
Proctor Caching software are turned on and remain running.
87
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see the 15%
shading on the Test Group Code screen when they first log
into the test.
• If students cannot see the shading, they must exit the test
and their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are
provided on pages 185-186 of the Spring 2012 EOC Manual.
The steps for changing contrast and brightness settings will
vary depending on the manufacturer and model of each
individual monitor.
88
Proctor Caching
• Instructions for installing the Proctor Caching
software are provided in the Spring 2012 EOC
Manual.
• Computers used for Proctor Caching do not
need to be server-class machines but should
meet the system requirements.
̶
Proctor Caching can run on either a Windows or a
Mac operating system, and each can support both
Windows and Mac-based testing workstations.
• Each testing computer must be configured to
refer to a Proctor Caching computer in order to
obtain test content.
89
Proctor Caching
• Proctor Caching Security
̶
̶
Proctor Caching software stores a copy of the test content on the
local hard drive of the machine on which it runs.
Test content transmitted and stored by the Proctor Caching
computer is in encrypted format.
“Purge cache” function deletes all encrypted test content from
the hard drive of the Proctor Caching computer.
̶
 FDOE and Pearson require that test content be purged at the end of
each administration window.
• Proctor Caching Computer Placement
̶
̶
Proctor caching can be implemented at either the lab- or the
school-level.
Computer should be located as close as possible on the network
to the student workstations.
90
TestNav
• Installation instructions are provided in the Spring 2012
EOC Manual.
• Once TestNav has been properly installed and tested, it
should continue to run successfully on student
workstations through the test administration, as long as
no incompatible software updates are made.
File Share vs. Local Install
• Two options for installing TestNav
̶
̶
File Share
Local Install
91
TestNav
Pros
Cons
File
Share
+ Single point of
installation and
configuration changes
+ Easier to implement
in a large-scale testing
environment
+ Centralized single
location for log files
- Adds a single potential point of
failure
Local
+ Quicker launch time
- Increases installation time (Note:
+ Limits potential points System automation tools, such as
of failure
SMS [Windows] and Apple Remote
Desktop [Mac] can make local
installs much easier)
- Requires that configuration
changes be made on each machine
92
TestHear ePATs
• Students are required to participate in a practice test using the
ePAT with the same accommodations that will be provided to
them on the operational assessment.
• The accommodated ePATs must be downloaded and installed
on the computer workstation that will be used for the practice
test.
• TestHear ePATs will only operate on Windows PC workstations
and on Macintosh workstations that have Mac OS 10.5 or later
installed and are running Windows (e.g., via Boot Camp).
TestHear ePATs will not work on Mac OS 10.4 or on Macs that
cannot also run Windows.
• Instructions for installing and running TestHear ePATs are
provided in Appendix A.
93
TestHear
• TestHear must be installed locally on all computers that
will be used by students requiring accommodated CBT
forms (e.g., large print, zoom, screen reader, color
contrast, assistive devices).
• Instructions for downloading and installing TestHear are
provided in Appendix A.
• TestHear will only operate on Windows PC workstations
and on Macintosh workstations that have Mac OS 10.5 or
later installed and are running Windows (e.g., via Boot
Camp). TestHear will not work on Mac OS 10.4 or on
Macs that cannot also run Windows.
94
Technology Coordinator
During Testing
 Ensure Proctor Caching software is running on all Proctor Caching
computers.
• Turn on Proctor Caching software
̶
Windows: go to Start>All Programs>Proctor Caching>Proctor
Caching
̶
Mac: once Proctor Caching is initiated it will not have to be
restarted unless it has been manually stopped
 Adjust monitors that are not correctly displaying test items with
shading.
 Monitor each testing room to ensure that there are no technical issues.
 Be available during testing to answer questions from test
administrators.
95
Technology Coordinator
After Testing
 Purge test content from the Proctor Caching
computer(s).
 Complete the Spring 2012 EOC Technology
Coordinator Comment Form at
www.FLAssessments.com/SpringEOC.
96
Paper-Based Tests (PBT)
The following slides relate to the administration of paper-based tests
(regular print or braille), which are only offered as accommodations
for the Algebra 1, Biology 1, and Geometry EOC Assessments. There
are no paper-based accommodations for the U.S. History EOC Field
Test.
Each slide contains an icon of a pencil and a test to indicate that the
information pertains to paper-based tests only.
97
PBT Reminders
For paper-based testing only:
• You will receive a PreID label for each paper-based test being administered if
these students were indicated in your PreID file upload. Affix the label to the
correct test for that student.
̶
The following four categories must be correct on a label in order for it to be used:
Student Name, Student ID Number, District Number, and School Number.
• School assessment coordinators and test administrators must track security
numbers of secure test documents in their records of required administration
information.
• Test administrators must refer to the Braille Test Administration section in
Appendix A of the manual for braille responsibilities. School and district
assessment coordinators should refer to their respective Responsibilities After
Testing sections for instructions.
• A bill of lading will be presented to the district assessment coordinator by
delivery drivers when arriving for pickup of test materials.
• Pre-populated Administration Record/Security Checklists are provided in
98
PearsonAccess.
PBT Materials
Needed for
Testing
• Test Documents
̶ Algebra 1 EOC Test and Answer Books
̶ Biology 1 EOC Test and Answer Books
̶ Geometry EOC Test and Answer Books
• Reference Sheets and Periodic Tables –
packaged in packs of ten and shipped with test
materials
• Calculators
99
PBT Chain of Custody
Form
• The Test Materials Chain of Custody form is
available in Appendix E of the Spring 2012
EOC Manual and in PearsonAccess.
• The form must be completed by every
individual who handles test materials before,
during, and after testing.
• A certified educator must be present at all
times that test materials are handled
100
directly.
PBT Sample
Student Grid Sheet
101
PBT Security
Numbers
• Used to account for each test and answer book
• Consists of a nine-digit number followed by a check digit
• Packing list will indicate the number ranges assigned to
each school, and written documentation of the number
ranges must be maintained at all times during
distribution and return of books.
• Pre-populated Administration Record/Security Checklists
are provided in PearsonAccess.
• Test administrator should maintain a list of all secure
materials assigned to him or her, including any
additional materials assigned throughout the
administration.
• See page 15 of the manual if a document becomes
102
soiled.
PBT DNS and UNDO
Bubbles
• Located in the SCHOOL USE ONLY box on the student
grid sheet.
• See page 19 of the manual for circumstances when the
bubble should be gridded.
• If a DNS bubble has been gridded by mistake, erase the
DNS bubble and grid the UNDO bubble. Package the
document with other TO BE SCORED materials.
103
PBT Student
Demographic
Information
• Student grid sheet captures student demographic
information.
̶
A document is preidentified if it has a student label affixed.
• Blank student grid sheets (non-preidentified)
must be gridded using a No. 2 pencil.
• For more information about specific demographic
fields, see pages 120-122 of the 2012 Spring
EOC Manual.
104
PBT Sample
Preidentified (PreID)
Student Label
• Four elements must be correct on PreID labels: student
name, student ID number, district number, and school
number.
• If the student name, ID number, district number, OR
school number is INCORRECT on a label, a replacement
non-preidentified test and answer book MUST be
gridded.
105
PBT Student
Enrollment
Information/Testing
History
• On the back of the paper-based test and answer
book, complete the Student Enrollment Information
box to indicate whether the student is taking the EOC
Assessment for the first time (Algebra 1 only) and
whether the student is currently enrolled in, was
previously enrolled in, or has never been enrolled in
one of the courses in the Course List box.
• See page 123 of the Spring 2012 EOC Manual for
samples of the boxes for the different subjects.
106
PBT Test
Administrator:
After Testing
Return Test Materials
Organize your paper-based materials according to the list below:
• TO BE SCORED – Cover sheet and documents
• NOT TO BE SCORED – Cover sheet and documents (includes
unused documents and documents with the DNS bubble
gridded)
• Test administration manuals, security log, required
administration information, seating chart, used and unused
work folders, and used and unused reference sheets and
periodic tables
107
PBT School Assessment
Coordinator: After Testing
Return Test Materials to Your District Assessment Coordinator
Mispackaged materials will delay reporting of student results.
1. Verify that all distributed secure materials have been returned. Notify your district
assessment coordinator immediately if any secure materials are missing.
2. Check for and remove any stray reference sheets or periodic tables from the test
and answer books.
3. Make copies of the records of required administration information.
4. Make copies of all Security Logs and seating charts and file the copies.
5. If a test has been invalidated, verify that the DNS bubble has been gridded and
that the document is placed with TO BE SCORED materials.
Verify that the DNS bubble has been gridded on a defective document and that the
document is placed with NOT TO BE SCORED materials.
Verify that no DNS bubble has been gridded by mistake. If it has, verify that the
DNS bubble has been erased and the UNDO bubble has been gridded and place the
document with TO BE SCORED materials.
6. Use the cover sheets to separate test materials for return.
108
PBT School Assessment
Coordinator: After
Testing
Complete Document Count
Forms
1. Verify that all documents
from make-up sessions are
included.
2. Do not copy blank count
forms; however, once the
count forms are completed,
you may copy them for your
records.
3. Place each completed form
on top of the first stack of
corresponding TO BE
SCORED test and answer
books.
109
PBT School Assessment
Coordinator: After
Testing
Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Complete all fields on the paper band.
110
PBT School Assessment
Coordinator: After
Testing
Package Materials for Return
Prepare the following types of boxes for return to your
district assessment coordinator (as appropriate):
• Algebra 1 TO BE SCORED documents—Purplelabeled boxes
• Biology 1 and Geometry TO BE SCORED
documents—Green-labeled boxes
• All NOT TO BE SCORED materials—Yellow-labeled
boxes
• Special Document TO BE SCORED materials, if
applicable—White-labeled boxes
• District Assessment Coordinator ONLY boxes
111
PBT TO BE SCORED
Test and Answer Books
Packaging Diagram
112
PBT Special Documents
(Braille) Packaging
Diagram
113
Comment Forms
• After testing, test administrators, school
coordinators, technology coordinators,
and district coordinators are encouraged
to complete a CBT comment form located
at www.PearsonAccess.com/SpringEOC.
• Thank you for your valuable feedback!
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