Transcript Slide 1

Resource Planning Task Force
March 21, 2014
SPACE
University Space Admin Dept.
Established October 2010
Staff:
Terri Chanyungco, Director
Yanping Cui, Coordinator
University Space Admin Dept.
KEY RESPONSIBILITIES
• Strategic space planning to ensure KPU’s
operational/strategic objectives are met
• Develop space plans, policies, procedures
standards, benchmarks
• Identification of logistics and implications of
space usage
• Allocation of academic and non-academic
space
University Space Admin Dept.
REPORTS TO:
VPA and Provost – Sal Ferreras
Recognizes academic programs as institutional
priority and key driver of space use
University Space Admin Dept.
LIAISON
 PUE
 Facilities
 IET
 SEM
 IAP
 Finance
External Space Issues
Rapidly changing labour market
• Difficult to forecast skills that will be required
• Creates uncertainty re types of space required
• Requires post-sec’s to adapt programs quickly
Changes in student demographics
Changes in pedagogy and technology
• Will drive how and when space is used
External Space Issues
Declining government funding
• Precludes construction of new space
• Limits renovations of existing space and furniture
and technology upgrades
ie. do the same or more with existing space
Internal Space Issues
Current space is outdated, inflexible
• Expensive and time consuming to renovate
• Focussed on where we were, not where we are
going
Teaching space (12%) is either completely generic or
specific purpose (20%)
• Very little inter-disciplinary space
• Specific purpose space is less efficient than generic
Internal Space Issues
Pressures:
• Use of space is crammed into certain hours of week,
Fall and Spring semesters
• Almost all teaching and working is on site
• Not all space is centrally scheduled
• Limited non-teaching space for students
• Growing academic and research programs
• Growing community engagement activities
Internal Space Issues
Human Factors:
• Silos within silos
• Pervasive attitudes of ownership and entitlement
• Emotional attachment to space
• People prepared to fight for “their” space
• Fear/resistance to change
• Need for storage mistaken as need for space
Internal Space Issues
Space administration:
• Lack of formal policy and procedure
• Crisis allocation based on most pressing priority
• Poor space-related communication
- People don’t know how space decisions made
• Space related information is housed in multiple
depts:
- OREG, HR, IET, IAP, Facilities, ORS, Space
Admin, Faculties, etc.
Space Ideals
Flexible space, furniture, technology
• Flexible, dynamic foundation to position KPU
to be responsive to a broad range of
opportunities
• Quickly accommodate new/evolving
programs/initiatives
• Flexibly accommodate new pedagogies,
changing office needs
• Space aligned with functional requirements, not
historical practice
Space Ideals
Interdisciplinary Space
• Space that can support multiple activities
- Teaching, research, community engagement
• Fosters innovation, creativity, collaboration
• Allows quick response to new opportunities at
lower cost
Space Ideals
Culture of Space Stewardship
• Foster a culture of space caring, sharing,
preservation, protection
• Everyone feels responsible for ensuring that
KPU’s space is used efficiently
• Use of space aligned with KPU’s priorities
• Open, transparent processes reduce rumor,
misinformation, distrust
Recommendations
Formalize planning, processes, decision
making
• Articulate institutional space expectations,
plans for teaching, research, offices, other space
• Formalize policy, procedure, standards,
benchmarks
• Equitable, consistent, efficient decision making,
processes, conflict resolution
• Space Committee to be a forum for space issues
Recommendations
Integrated Space Database
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Connect the 3 legs of the resource stool:
- Budget, HR, Space
Robust information re:
- Amount/composition of space
- Space utilization
Supports:
- Informed, impartial decision making
- Planning, forecasting
- Cost/benefit analysis
Recommendations
Space Communications Plan
• 2 way communications with all levels of KPU
• Increase awareness of space issues
• Formal method of collecting input on key
issues, new policies, procedures
• Facilitate cultural change
SUMMARY
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Spread use of space more evenly over full
operating hours
Create flexible, interdisciplinary space to
quickly respond to opportunities
Formalize space policy and procedure
Foster a culture of space stewardship
Communicate, communicate, communicate