Transcript Slide 1
Resource Planning Task Force
March 21, 2014
SPACE
University Space Admin Dept.
Established October 2010
Staff:
Terri Chanyungco, Director
Yanping Cui, Coordinator
University Space Admin Dept.
KEY RESPONSIBILITIES
• Strategic space planning to ensure KPU’s
operational/strategic objectives are met
• Develop space plans, policies, procedures
standards, benchmarks
• Identification of logistics and implications of
space usage
• Allocation of academic and non-academic
space
University Space Admin Dept.
REPORTS TO:
VPA and Provost – Sal Ferreras
Recognizes academic programs as institutional
priority and key driver of space use
University Space Admin Dept.
LIAISON
PUE
Facilities
IET
SEM
IAP
Finance
External Space Issues
Rapidly changing labour market
• Difficult to forecast skills that will be required
• Creates uncertainty re types of space required
• Requires post-sec’s to adapt programs quickly
Changes in student demographics
Changes in pedagogy and technology
• Will drive how and when space is used
External Space Issues
Declining government funding
• Precludes construction of new space
• Limits renovations of existing space and furniture
and technology upgrades
ie. do the same or more with existing space
Internal Space Issues
Current space is outdated, inflexible
• Expensive and time consuming to renovate
• Focussed on where we were, not where we are
going
Teaching space (12%) is either completely generic or
specific purpose (20%)
• Very little inter-disciplinary space
• Specific purpose space is less efficient than generic
Internal Space Issues
Pressures:
• Use of space is crammed into certain hours of week,
Fall and Spring semesters
• Almost all teaching and working is on site
• Not all space is centrally scheduled
• Limited non-teaching space for students
• Growing academic and research programs
• Growing community engagement activities
Internal Space Issues
Human Factors:
• Silos within silos
• Pervasive attitudes of ownership and entitlement
• Emotional attachment to space
• People prepared to fight for “their” space
• Fear/resistance to change
• Need for storage mistaken as need for space
Internal Space Issues
Space administration:
• Lack of formal policy and procedure
• Crisis allocation based on most pressing priority
• Poor space-related communication
- People don’t know how space decisions made
• Space related information is housed in multiple
depts:
- OREG, HR, IET, IAP, Facilities, ORS, Space
Admin, Faculties, etc.
Space Ideals
Flexible space, furniture, technology
• Flexible, dynamic foundation to position KPU
to be responsive to a broad range of
opportunities
• Quickly accommodate new/evolving
programs/initiatives
• Flexibly accommodate new pedagogies,
changing office needs
• Space aligned with functional requirements, not
historical practice
Space Ideals
Interdisciplinary Space
• Space that can support multiple activities
- Teaching, research, community engagement
• Fosters innovation, creativity, collaboration
• Allows quick response to new opportunities at
lower cost
Space Ideals
Culture of Space Stewardship
• Foster a culture of space caring, sharing,
preservation, protection
• Everyone feels responsible for ensuring that
KPU’s space is used efficiently
• Use of space aligned with KPU’s priorities
• Open, transparent processes reduce rumor,
misinformation, distrust
Recommendations
Formalize planning, processes, decision
making
• Articulate institutional space expectations,
plans for teaching, research, offices, other space
• Formalize policy, procedure, standards,
benchmarks
• Equitable, consistent, efficient decision making,
processes, conflict resolution
• Space Committee to be a forum for space issues
Recommendations
Integrated Space Database
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Connect the 3 legs of the resource stool:
- Budget, HR, Space
Robust information re:
- Amount/composition of space
- Space utilization
Supports:
- Informed, impartial decision making
- Planning, forecasting
- Cost/benefit analysis
Recommendations
Space Communications Plan
• 2 way communications with all levels of KPU
• Increase awareness of space issues
• Formal method of collecting input on key
issues, new policies, procedures
• Facilitate cultural change
SUMMARY
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Spread use of space more evenly over full
operating hours
Create flexible, interdisciplinary space to
quickly respond to opportunities
Formalize space policy and procedure
Foster a culture of space stewardship
Communicate, communicate, communicate