Transcript District Leadership - Toastmasters District 57 — WHERE

District Leadership
What Makes a District?
Presented by Ashley Harkness, D57 LGET
District Leadership—
What We Will Cover
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In this presentation
Part 1: District Organization & Operation
 Part 2: Election Officers
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The District Council
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Authority
Governing body of the District
 Conducts all business of the District
 Cannot impose financial obligations on Clubs
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Who Attends?
Voting members of the District Executive
Committee
 Club Presidents and VP-EP
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Or proxy
District Officers also Club Rep. = +1 vote (Tot. 3)
The District Council
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Meeting Frequency--Twice per year
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Quorum
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First—After International Conference; Before
December 1
Second—District Council Annual Meeting Mar 15-Jun 1
Both in Conjunction with a District Conference
One-third of the Club representatives
Notice of Meeting
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Four weeks notice
In first mailings to Clubs
In all mailings to Club and District Officers
District Council—Mandatory
Business
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Read the District Mission
Credentials Committee
Report
Report of Audit Committee
(Previous year-end Audit
presented at First District
Meeting)
Adopt District Budget (copies
given at or before meeting)
Treasurer’s Report (copies
given at or before meeting)
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Confirmation of Appointed
Officers
Confirmation of filled
vacancies
Adoption of Club
assignments to Areas and
Divisions
Nominating Committee
Report and Officer Election
Report of District Officers on
progress of District Goals
(Dist Gov, Lt. Gov. Ed, Lt.
Gov. Mkt.)
District Conferences
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Fall Conference Purpose:
Provide educational training and leadership
opportunities to all District Toastmasters,
thereby achieving District mission
 Sessions include presentations on
educational programs and purposes of
Toastmasters
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District Conferences
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Spring Conference Purpose:
Includes the Annual Business Meeting of
the District Council
 District International Speech Contest
 Presentations on Toastmaster-related topics
to expand personal growth and members
skills
 Closes with Officer Installation Banquet
 Achievement Awards are presented
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District Committees
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Nominating Committee
Appointed by District Governor
 Minimum of five members
 Select candidates
 Report to District Council prior to Council
meeting
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District Leadership
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Part 2: Elections
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District Elections
Nominating Committee
 Elections Procedures
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Officer Agreement
 International Officer Campaigns
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District Elections: Nominations
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Nominating Committee
Screens for eligibility
 Appointed 6 weeks before elections
 Five members
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Chairman: PDG
 Not a candidate
 Good Standing
 Divisions represented
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District Elections: Nominations
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Nominating Committee
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Members
No personal or professional relationship
 No campaigning or endorsements
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Meetings are confidential
 Candidates may be asked to appear
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District Elections: Nominations
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Candidate Eligibility: Dist Governor
6 months as Club President and
 12 months as Lt. Gov or Div. Gov.
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Candidate Eligibility: Lt. Governors
6 months as Club President and
 12 months as Lt. Gov, Div./Area Gov
 6 months as member of District Council
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Candidate Eligibility: Div. Governors
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Served as members of District Council
District Elections: Nominations
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Nominating Committee Responsibility
Ascertain candidate qualifications
 Evaluate skills and abilities
 Determine candidate willingness
 Officer Agreement and Release Statement
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Committee members participate equally
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Independent judgment
Officer Agreement and Release
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Consistent with my desire to take personal responsibility for my
conduct, individually and as an Officer of Toastmasters
International and as a member of a Toastmasters Club, I agree to
abide by the principles contained in “A Toastmaster’s Pledge” and
the governing documents and policies of Toastmaster
International and my Club.
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I will fully comply with my fiduciary duties to Toastmasters
International under its governing documents and the law of the
land.
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(Continued)
Officer Agreement and Release
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I will refrain from any form of discrimination, harassment,
derogatory, illegal, or unethical conduct, and I understand that if I
engage in such conduct, I may be responsible to reimburse
Toastmasters International, my Club or other Clubs or other
individuals involved with Toastmasters, for any damages losses,
or costs resulting from my conduct.
Understanding that Toastmasters programs are conducted by
volunteers who cannot be effectively screened or supervised by
Toastmasters International or its Clubs, I release and discharge
Toastmasters International or its Clubs, governing bodies, and
representatives from any liability for the intentional or negligent
acts or omissions of any member or Officer of my Club or other
Clubs, or any Officer of Toastmasters International.
District Elections: Nominations
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Nominating Committee Responsibility
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Nominate 1 or 2 for Each Office:
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District Governor and Lt. Gov. Ed. & Training
Nominate 1 or more for:
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Lt. Gov Marketing and other elective offices
Consider all announced candidates
 Vote for candidates: Nominated candidates
must receive a majority of votes.
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District Elections: Nominations
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Nominating Committee voting:
Nominated candidates must receive a majority of
votes.
 Votes cast on written form
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Committee Reports
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Chairman reports in writing to District Gov.
DG reports to District Council members
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Report may have nominated candidate statements
No floor candidates published
District Responsibility:
Search for Leaders
Mission focused, quality leaders
 Fact: Members desire encouragement!
 District Service:
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Develop and improve skills
 Learn Leadership through Practice
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District Responsibility:
Search for Leaders
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Successful Strategies:
Promote benefits and importance of leadership
 Encourage acquisition of assistants
 Find willing replacements
 Use Officer Training as resource
 Promote CL and AL awards
 District leaders as mentors
 Area Governor Visits
 Ask people to serve
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Summary
Election process is vital to District
Success
 The Process is organized
 Leaders need to be found and
developed.
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