Transcript Slide 1

Re-capping the Tax Year
End procedure
Ensure you are ALWAYS on the most recent version available
For this Tax Year you should be on VER10.07
You MAIN MENU SCREEN should also be letting you know you have
upgraded to included the new EMP501 Reporting feature
Check that that the tax has been re-assessed –
This should be done ALWAYS on the last payrun for
the year – First calculation:
You need to do a Tax year end tax calculation x2
With the first run of this tax calculation you run it as follows:
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2. Daily Routines
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8. Tax year end tax calculation
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Where you choose option number 1 – Re-assessment only, at field number 2
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This is a calculation is known as “No site apportionment”
Check if tax is over or under
deducted
Reasons for over / under tax
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Check if date suspended is accurate:
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Check in history when last employed had a payslip.
Check date on the tax report in the employee’s last
period.
Release & suspend employee with correct date.
Re-run “Tax over / under” report.
Leave overs & unders for employee’s who left
prior to latest tax tables being received.
PAYE / SITE tax split - Second tax
calculation to run:
• 2. Daily Routines
• 8. Tax year end tax calculations
• Select option number 2. Re-assessment with site
apportionment, at field number 2
•This will calculate tax with site apportionment
Actual Processing for
Tax Year end
1. Company Information:
Company Info cont …
2. Employee Non-Financial
Information
Screen 1:
Nature of person
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NOTE: It is important to select the correct nature of the person
Press F1 for option listing
2. Employee Non-Financial
Information
Screen 2:
3. Print Pay Category listing
4. Coding for Certificates:
5. Print Coding list
6. Print Employee History.
7. Print Cost Centre History
8. Tax Certificates:
1. Prepare Certificates for current
year:
3. / 4. Printing IRP5’s / IT3(a)’s
Certificates:
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Payslip Payroll “Pre-printed” tax certificate paper.
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(Either Cut sheet for Laser / DeskJet printers)
Or
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(Continuous feed for Dot Matrix printers)
Suggestion: Make a list of certificates and get employees to
sign receipt of certificate.
It is advisable to only print tax certificates once your electronic
submission is successful to avoid re-printing amended certificates.
Print “dummy” certificates until pre-printed paper is aligned.
5. Write electronic return to file:
Re-writing electronic return to file:
Validation Program
Report Error – Not Successful
Report Error - Successful
9. WCA Report
How to use option 13 –
EMP501 History Analysis
PROBLEM
 Tax paid over does not match Tax
ACTUALLY deducted
FIND THE ERROR:
 Print a month by month account of the
payslip history by using option 13 on the Tax
Year End Menu
 Compare this report to the reports printed at
the time
COMPARISON:
 The reports match
 The reports DON’T match
 The reports match, the payments match, yet
there is a difference on the IRP5
 Over’s and under’s from TYE Tax calc for
suspended employees are left as is, active
employee must be adjusted
Make selections:
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1 = Change selection to included suspended employees
2 = 130 columns is sufficient
3 = Change this selection to “6=company totals”
You can select to do the individual employees if the need arises
4 = YES
5 = Select the period for this report See next example
6 = NO
7 & 8 = Leave as per the defaults
9 = Change selection to NO and select categories required for this report ie:
PAYE =
92
UIF =
56
SDL =
84
until you have selected all categories for the EMP501 report. Remember
category numbers may differ – Make sure you select those applicable to your
company
The balance of the options can remain as per the default
Use this report from each system to compare to the EMP201 values paid over
Selecting the Appropriate Periods
This selection would give you
the required information on the
payslips for the month of
February
You’re done!
Now you just have import this
information into E@syfile or
complete your reconciliation by hand