Transcript txGradebook - Ector County ISD

txGradebook
1st DAY of SCHOOL
STUDENT MASS ACTIVATION
INSTRUCTIONS
for ECISD
Elementary Campus Teachers
2014-2015 School Year
8/10/12
Creating Your 2013-14
User ID & Password
Access to the txGradebook is disabled until the
evening of August 18, 2014.
Once access is enabled, please use the
instructions for creating a user ID found on
the ECISD Moodle site.
Or, follow the steps indicated for New Users
on the txGradebook site:
http://itccsgb.ectorcountyisd.org/EC/Login.aspx
Elementary Teacher Instructions
2
Creating Your 2014-15
User ID & Password
On August 18, student records will be “rolled over” to reflect
their 2014-15 status (new grade level, campus, etc.).
Elementary students will be assigned to the course/sections of
their teachers between August 18 and August 22, 2014.
Students are not viewable on Grade Reporting screens until the
first day of school. However, after students have been assigned,
teachers can view their students on the Post/View Attendance
screen by changing the date to the first day of school.
Elementary Teacher Instructions
3
The Mass Activation Process
The accurate and timely activation of
students in txGradebook is critical for
ECISD to determine the number of
students enrolled on the
first day of school!
Elementary Teacher Instructions
4
The Mass Activation Process
Mass Activation is a one-day process that
• Displays all students as inactive on the 1st day of school.
• Requires teachers to activate students on the 1st day of
school using the Post/View Attendance screen in
txGradebook.
• Automatically updates any entry dates for the campus,
courses and special programs.
Any students that are still inactive at the end of the first day
are considered No Shows and no longer appear
in teachers’ class lists.
Elementary Teacher Instructions
5
The Mass Activation Process
Mass Activation at an elementary campus occurs
at 9:30 am. For teachers who have afternoon
PK students, Mass Activation occurs at 1:00 pm.
(These times also apply to the attendance
posting times for the remainder of the school
year.)
While Mass Activation is open, the Post/View
Attendance page looks a little different than it
does on any other day of the year.
Elementary Teacher Instructions
6
The Mass Activation Process
8/27/2012
1
8/27/2012 (TRO)
8/27/2012
2
1
2
The Last day for mass activation 8/25/2014
displays above the grid.
Rather than having the option to mark students
Absent, Tardy or Present, teachers only have
the option to Activate any student that is
present in the classroom.
Elementary Teacher Instructions
7
Activating Students
8/27/2012
2
8/27/2012 (TRO)
8/27/2012
1
To activate a student, teachers
•1 Select the radio button for Activate next to each
student that is present in the classroom.
•2 Enter their PIN and click Post.
The activation process will not be complete until
the screen has been posted.
Elementary Teacher Instructions
8
Activating Students
8/27/2012
8/27/2012 (TRO)
8/27/2012
1
2
3
After posting, the page will redisplay and
• Any students marked ACTIVATE will display as PRESENT 1 .
• Any non-activated students will display as INACTIVE 2 .
• Any errors will display as shown in the example (ERROR-NOT
ACTIVATED) 3 and the student will not be activated.
Elementary Teacher Instructions
9
Activating Students
8/27/2012
8/27/2012 (TRO)
8/27/2012
1
Active students may then be marked as Absent, Tardy
or Present 1 on subsequent days.
Any exceptions and/or corrections should be reported
to the office staff.
Elementary Teacher Instructions
10
1st DAY PROCESS FOR
ELEMENTARY TEACHERS
1. After activating students who are present and
posting your class, print the attendance roll.
• If a student is listed in txGradebook as inactive and is
not present in the classroom, no additional action is
needed. The student’s 1st day status is correct.
• If a student is physically present in the classroom and
his name does not appear in txGradebook, write the
student’s name on the bottom of the printed
attendance roll.
Elementary Teacher Instructions
11
1st DAY PROCESS FOR
ELEMENTARY TEACHERS
2. Review the printed attendance roll.
•
•
Check the grade level of each student.
Circle any incorrect grade levels and write the
correct grade level (i.e., you are a 3rd grade teacher
but a student is coded as a 2nd grader).
3. Sign and date the roll sheet and provide it to the
office staff.
You have now completed the
Mass Activation process!
Elementary Teacher Instructions
12
AFTER THE
ST
1
DAY OF SCHOOL
• Any student who was not activated on the 1st
day of school will be withdrawn as a No Show.
No Show students will not appear in
txGradebook unless the office staff changes
their status from a No Show to an active
student.
• Begin the standard attendance posting
procedures by posting students as Absent,
Tardy or Present.
Elementary Teacher Instructions
13
FREQUENTLY ASKED QUESTIONS
1. What do I do if I have already posted and I realize that I activated
the wrong student?
• Contact the office clerk immediately.
2. What do I do if I have already posted and I realize that I did not
activate a student who was present in my classroom?
• Contact the office clerk immediately.
3. What do I do if the message
“ERROR – NOT ACTIVATED” appears on the screen next to a
student?
• Contact the office staff immediately.
Elementary Teacher Instructions
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FREQUENTLY ASKED QUESTIONS
4. What does (TR0) in the Attendance column mean?
1•
This indicator displays to show which track the student is on. Track is a
grouping category by which school districts report students to TEA.
With the exception of a few students at Gale Pond Alamo, all ECISD
students are grouped on track 0 (TR0).
8/27/2012
8/27/2012
8/27/2012 (TRO)
1
Elementary Teacher Instructions
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FREQUENTLY ASKED QUESTIONS
5. Do ALL teachers have to activate students on the first day of
school?
• Only those teachers who have course/sections and students assigned
to them (ie, the teacher is the teacher of record) activate students on
the first day of school. For instance, teachers who see students on a
pull-out basis, such as a content mastery teacher, do not activate
students because no students are assigned to them via a
course/section.
6. Where do I find instructions for using the txGradebook?
• Click on the Staff Development link on the ECISD home page, then click
on Moodle. Login to Moodle using your ECISD network user ID &
password. The txGradebook training can be found under the District
Training category.
Elementary Teacher Instructions
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