Transcript txGradebook Mass Activation for ECISD Secondary Teachers

txGradebook
1st DAY of SCHOOL
STUDENT MASS ACTIVATION
INSTRUCTIONS
for ECISD
Secondary Campus Teachers
2014-2015 School Year
Creating Your 2014-15
User ID & Password
Access to the txGradebook is disabled until the
evening of August 18, 2014.
Once access is enabled, please use the
instructions for creating a user ID found on
the ECISD Moodle site.
Or, follow the steps indicated for New Users
on the txGradebook site:
http://itccsgb.ectorcountyisd.org/EC/Login.aspx
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Creating Your 2014-15
User ID & Password
On August 18, student records will be “rolled over” to reflect
their 2014-15 status (new grade level, campus, etc.).
Students are not viewable on Grade Reporting screens until the
first day of school. However, teachers can access their
course/sections & student assignments on the Post/View
Attendance screen by changing the date to the
first day of school.
NOTE: Student assignments are subject to change based
upon campus master schedule decisions.
Secondary Teacher Instructions
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The Mass Activation Process
The accurate and timely activation of
students in txGradebook is critical for
ECISD to determine the number of
students enrolled on the
first day of school!
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The Mass Activation Process
Mass Activation is a one-day process that
• Displays all students as inactive on the 1st day of school.
• Requires teachers to activate students on the 1st day of
school using the Post/View Attendance screen in
txGradebook.
• Automatically updates any entry dates for the campus,
courses and special programs.
Any students that are still inactive at the end of the first day
are considered No Shows and no longer appear
in teachers’ class lists.
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The Mass Activation Process
Mass Activation could occur every period of the
day at a secondary campus. However, the
majority of the students will be activated by the
1st or 2nd period teachers.
While Mass Activation is open, the Post/View
Attendance page looks a little different than it
does on any other day of the year.
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The Mass Activation Process
8/27/2012
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8/27/2012 (TRO)
8/27/2012
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The Last day for mass activation 8/25/2014
displays above the grid.
Rather than having the option to mark students
Absent, Tardy or Present, teachers only have
the option to Activate any student that is
present in the classroom.
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Activating Students
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8/27/2012 (TRO)
8/27/2012
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To activate a student, teachers
•1 Select the radio button for Activate next to each
student that is present in the classroom.
•2 Enter their PIN and click Post.
The activation process will not be complete until
the screen has been posted.
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Activating Students
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8/27/2012 (TRO)
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After posting, the page will redisplay and
• Any students marked ACTIVATE will display as PRESENT 1 .
• Any non-activated students will display as INACTIVE 2 .
• Any errors will display as shown in the example (ERROR-NOT
ACTIVATED) 3 and the student will not be activated.
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Activating Students
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8/27/2012 (TRO)
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2
•
•
•
Active students may then be marked as Absent, Tardy or Present
in subsequent periods 1 . Teachers should post students absent,
tardy or present when the option is available for a student.
Inactive students may be activated for the 1st day of school by any
teacher who has not already posted for that period 2 .
Any exceptions and/or corrections should be reported to the office
staff.
Secondary Teacher Instructions
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1st DAY PROCESS FOR
SECONDARY TEACHERS
All students must bring a copy of his/her schedule
to be admitted to class.
1. Identify those students who are present in your
classroom and activate them on the Post/View
Attendance screen by posting the screen.
• If a student is listed in txGradebook as inactive
and is not present in the classroom, no additional
action is needed. The student’s 1st day status is
correct.
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1st DAY PROCESS FOR
SECONDARY TEACHERS
• If a student is physically present in the classroom
and does not appear in txGradebook, check the
student’s schedule. If a date has been written in
the upper right hand corner of the schedule, the
student should be admitted to class but will not
appear in the txGradebook until the date written
on the schedule. If a date has not been indicated,
report the problem to the office. Teachers should
post students absent, tardy or present when the
option is available.
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1st DAY PROCESS FOR
SECONDARY TEACHERS
• Ensure that students do not answer “roll call” for a
student who is not physically present. This will result
in inaccurate enrollment counts.
2. Continue step 1 for all periods of the day. You
must post for each period of the day. The office
staff will run a report at the end of each period
to identify teachers who have not posted.
You have now completed the
Mass Activation process!
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AFTER THE
ST
1
DAY OF SCHOOL
• Any student who was not activated on the 1st day
of school will be withdrawn as a No Show. No
Show students will not appear in txGradebook
unless the office staff changes their status from a
No Show to an active student.
• Begin the standard attendance posting
procedures by posting students as Absent, Tardy
or Present. Notify office staff if a student comes
to your classroom but does not appear in the
txGradebook.
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FREQUENTLY ASKED QUESTIONS
1. What do I do if I have already posted and I realize that I activated
the wrong student?
• Contact the office clerk immediately.
2. What do I do if I have already posted and I realize that I did not
activate a student who was present in my classroom?
• Contact the office clerk immediately.
3. What do I do if the message
“ERROR – NOT ACTIVATED” appears on the screen next to a
student?
• Contact the office staff immediately.
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FREQUENTLY ASKED QUESTIONS
4. What does (TR0) in the Attendance column mean?
1•
This indicator displays to show which track the student is on. Track is a
grouping category by which school districts report students to TEA.
With the exception of a few students at Gale Pond Alamo, all ECISD
students are grouped on track 0 (TR0).
8/27/2012
8/27/2012
8/27/2012 (TRO)
1
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FREQUENTLY ASKED QUESTIONS
5. Do ALL teachers have to activate students on the first day of
school?
• Only those teachers who have course/sections and students assigned
to them (ie, the teacher is the teacher of record) activate students on
the first day of school. For instance, teachers who see students on a
pull-out basis, such as a content mastery teacher, do not activate
students because no students are assigned to them via a
course/section.
6. Where do I find instructions for using the txGradebook?
• Click on the Staff Development link on the ECISD home page, then
click on Moodle. Login to Moodle using your ECISD network user
ID & password. The txGradebook training can be found under the
District Training category.
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