Transcript Slide 1

Communities
That Care
Community Assessment
Training
TODAY’S TOPICS
•
Module One:
Overview
•
Module Two:
Collecting Archival Data
•
Module Three:
Identifying Priorities
•
Module Four:
Preparing the CAR
•
Module Five:
Using the PAYS Report
•
Module Six:
Next Steps
2
COMMUNITY ASSESSMENT
TRAINING GOAL
To build the Community Board’s capacity to
conduct a thorough community risk and
protective factor assessment
3
TRAINING OBJECTIVES
1.
Describe the steps in the community assessment process
2.
Explain the purpose and uses of the community assessment
3.
Develop and carry out a plan for completing the assessment
4.
Communicate the assessment results to the Community
Board and Key Leaders
4
FIVE PHASES OF CTC
Phase 1
Getting
Started
Phase 5
Phase 2
Implementing
& Evaluating
the CAT
Organizing,
Introducing,
Involving
Phase 4
Creating a
Community
Action Plan
(CAT)
CTC
System
Phase 3
Developing a
Community
Profile
5
MILESTONES & BENCHMARKS
COVERED
Phase 3 – Developing a Community Profile
3.1
The Community has the capacity to conduct a
community assessment & prioritization
3.2
Collect community assessment information & prepare
for prioritization
3.3
Prioritize populations or geographic areas for
preventive action based on risk & protective factor data
3.4
Identify priority risk and protective factors based
on the PAYS
Supplemental Handout #1:
Milestones & Benchmarks Document
6
COALITION UPDATE:
WHERE ARE WE NOW?
•
Review of workgroup membership ~ who’s not here today?
•
Coalition activities to-date
•
Milestones/Benchmarks addressed to-date
•
Issues/Barriers/Solutions
7
MODULE ONE:
OVERVIEW
8
PROCESS OVERVIEW
PA Youth
Survey
(PAYS)
Archival/
Indicator
Data
Prioritization:
• Risk & Protective Factors
• Geographic Areas/Populations
2-3 Priority
Risk/Protective Factors
Community Strengths
Low Risk ~ High Protection
Community Assessment Report (CAR)
9
TYPES OF DATA TO COLLECT
•
Youth Problem Behaviors
•
Risk Factors
•
Protective Factors
COLLECTION METHODS & TOOLS
•
PA Youth Survey (PAYS)
•
Archival Data Sources
•
Specific Indicator Data
Supplemental Handout #2-4:
#2 – PAYS Report
#3 – RPF Profile Sheets
#4 – Archival Data Excel Workbooks (Elec)
10
PRODUCTS OF THE
COMMUNITY ASSESSMENT
•
Priorities for Prevention Planning
•
Community Assessment Report (CAR)
Supplemental Handout #5:
Community Assessment Report (CAR)
11
USES FOR
COMMUNITY ASSESSMENT DATA
•
Create a community-specific profile
•
Develop a focus for prevention planning
•
Address community misconceptions
•
Conduct PR & Outreach to mobilize the community
12
USES FOR
COMMUNITY ASSESSMENT DATA
•
Establish baseline & expected outcomes for prevention
planning
•
Drive the selection of effective prevention programming
•
Evaluate progress
•
Support fund development
13
MODULE TWO:
COLLECTING ARCHIVAL
DATA
14
MODULE TWO GOAL
To provide the knowledge and skills necessary
for collecting archival data for the risk and
protective factor assessment
15
OBJECTIVES
1.
Define archival data and its uses
2.
Identify what archival data should be collected
3.
Identify indicators and potential sources
4.
Assign responsibilities for data collection
5.
Review how to prepare the data for analysis
16
ARCHIVAL DATA
1.
Any data that has already been collected
2.
Formats
a.
b.
c.
3.
Raw numbers or written reports
Stored in paper files, computer databases or online
Ensure the data is valid and reliable!
Collect
Local data
b. State comparison data
c. National comparison data
a.
17
PLANNING FOR
ARCHIVAL DATA COLLECTION
1.
Identify risk factors & problem behaviors you need data for
2.
Identify indicators to be collected
3.
Identify sources for each indicator
4.
Assign each source to a team member
5.
Assign a data collection manager
18
TIPS FOR COLLECTING
ARCHIVAL DATA
1.
Collect meaningful units of measure
Trends
Modes
Ranges
Medians
Rates
Indexes
Means
Indices
Percentages
Totals
Rank
Quartiles
2.
Collect data for the latest 5 years (or the # of years that are meaningful)
3.
Collect information about the source
4.
Collect other relevant information
Supplemental Handouts:
#6 - Glossary of Terms
#7 – Contacting Archival Data Sources
19
ARCHIVAL DATA ANALYSIS
1.
Impressions
2.
Trends
3.
Comparisons
4.
Consistency
Supplemental Handout #8:
Archival Data Analysis Questionnaire
20
TOOLS FOR ANALYZING DATA
1.
Tables
1.
2.
3.
2.
Graphs
a.
b.
c.
3.
Red flags
Comparability
Completeness
Examine trends
Identify significant changes in one or two years
Compare with state and/or national data
Charts
1.
2.
3.
4.
Age groups
Areas
Populations
Trends
21
HELPFUL HINTS FOR
DATA ANALYSIS
1.
Set a time line
2.
Collect more information than needed
3.
Ask experts for help
4.
Beware of “analysis paralysis”
22
DATA COLLECTION NEXT STEPS
1.
Finalize data collection assignments
2.
Assign a data collection manager
3.
Set a time line for collection and analysis
4.
Set next meeting date(s)
23
MODULE THREE:
IDENTIFYING PRIORITIES
24
MODULE THREE GOAL
To prepare participants to analyze
the community’s assessment
data to identify priorities
for prevention action
25
OBJECTIVES
1.
Identify priority geographic areas or populations for
community attention
2.
Identify community strengths and 2-3 priority
risk/protective factors
26
PROCESS OVERVIEW
PA Youth
Survey
(PAYS)
Archival/
Indicator
Data
Prioritization:
• Risk & Protective Factors
• Geographic Areas/Populations
2-3 Priority
Risk/Protective Factors
Community Strengths
Low Risk ~ High Protection
Community Assessment Report (CAR)
27
ACTIVITY:
CANDY DATA ASSORTMENT
1.
Sort the candy
2.
Record your findings
3.
Report the results
4.
Enjoy your data source (eat your candy)!
28
WHY PRIORITIZE
RISK/PROTECTIVE FACTORS???
To achieve the greatest
long-term impact on youth problem behaviors
29
IDENTIFYING
COMMUNITY STRENGTHS
•
Elevated protective factors
•
Low levels of a risk factors
•
Low levels of a problem behavior
30
PRIORITIZED RISK FACTORS
BASED ON:
•
Data analysis
 Comparisons
 Trends
•
Clusters of elevated risk
•
Ability to influence
•
Political/social/economic considerations
•
Ability to achieve “quick wins”
31
PRIORITIZED RISK FACTORS
BASED ON:
Inclusiveness
Time Lines &
Resources
Not Enough
Data
Need to Move
Forward
Wanting to
“Do It All”
Need to
Prioritize
32
THE PRIORITIZATION PROCESS
The Board Administration Workgroup will develop prioritization
for approval

Identify method ahead of time

Involve Key Leaders and Community Board

Involve broader community

Set a timeline
33
MODULE FOUR:
PREPARING A
COMMUNITY ASSESSMENT
REPORT
34
MODULE FOUR GOAL
To prepare participants to
develop and distribute a
Community Assessment Report (CAR)
35
OBJECTIVES
1.
Understand the purpose of the Community Assessment
Report
2.
Identify potential audiences and uses of the report
3.
Understand how to format and organize the report
4.
Plan for the distribution of the report
36
WHAT IS A
COMMUNITY ASSESSMENT REPORT
(CAR)?
A summary of your community’s
risk-factor, protective factor and
problem-behavior assessment
37
STEPS TO COMPLETING THE CAR
1.
Identify target audiences and uses
2.
Determine content and format
3.
Determine who will write the report
4.
Submit draft for Key Leader/Board approval
5.
Distribute to stakeholders
38
POTENTIAL AUDIENCES & USES
•
•
•
For approval and buy-in from Champions, Executive
Members and Community Board Members
To engage leaders and members of priority areas or
populations
To raise general public’s awareness of community
challenges and strengths
•
To demonstrate need to funding sources
•
To help Community Board to focus its efforts
•
To write the Community Plan
39
ORGANIZING YOUR INFORMATION
•
•
•
Gather all data and worksheets used on collection and
analysis
Group information by risk factor, protective factor or
problem behavior
Group risk- and protective-factor data by domain
40
REPORT ORGANIZATION
•
Cover Page
•
Table of Contents
•
Acknowledgement of data workgroup, coalition members
and funders
•
Executive Summary
•
Introduction
•
Body
•
Conclusion
•
Appendices
41
COVER PAGE
•
Title
•
Prepared by
•
Date
•
Sponsoring Agency
•
Vision Statement
•
Coalition Logo
42
ACKNOWLEDGEMENTS
•
Data Workgroup Members
•
Coalition Members
•
Funders
•
Other Contributors
43
EXECUTIVE SUMMARY
•
Purpose and use of the report
•
Who prepared the report
•
How the information was collected
•
Conclusions and key findings
•
Recommendations for next steps
44
INTRODUCTION
•
The PAYS surveying effort (both state and local)
•
The purpose of the report
•
The data collection process
•
Other relevant information
45
BODY
•
•
•
Key background information on the community
Findings on risk factors, protective factors and problem
behaviors
 Include both community strengths and challenges
Explanations/interpretations
46
BE SURE TO:
•
Use visuals
•
Acknowledge sources for all data
•
Include indicator definitions
•
Provide relevant background information on the data
47
CONCLUSION
•
Summary of key findings
•
Priority risk/protective factors and community strengths
•
Recommendations for next steps
48
APPENDICES
•
References
•
Supporting data
•
Other relevant information
49
EDUCATING THE COMMUNITY
•
•
Key Leaders
 PAYS 101 Video 6.2 - Executive Summaries
 Individual briefings
 Large meeting
Community Members
 PAYS 101 Video 6.1 – Community Check-Up
 PAYS 101 Video 6.3 – Focus on Seniors
 Media relations
 Community forums
 Sector-Focused Briefing Papers
Supplemental Handout #9:
Sector-Focused Briefing Papers
50
MODULE FIVE:
USING THE
PA YOUTH SURVEY
(PAYS)
51
MODULE FIVE GOAL
To prepare participants to interpret
and use PAYS results
to identify priority risk and
protective factors
52
OBJECTIVES
1.
Understand the background and validation of the PAYS
2.
Become familiar with the PAYS report
3.
Interpret the survey results and identify community
strengths and challenges
53
PAYS IN REVIEW
1.
PAYS 101 Video Review
a. Video 3 – Getting Started
2.
PAYS Report
a. Table of Contents
b. Section One
3.
Section Reviews
4.
Risk and Protective Profile Sheet
a. 22 Risk Factors – Peer/Individual has the most
b. 9 Protective Factors – Family Domain has the most
c. Scores for each grade level and a total
d. PAYS 101 Video 4 – Four Key Steps
54
MODULE SIX:
USING THE
PA YOUTH SURVEY
(PAYS)
55
MODULE SIX GOAL
To develop a final work plan for
completing the community assessment
56
OBJECTIVES
1.
Identify tasks and assign responsibilities
2.
Develop a timeline
3.
Work with PR/Outreach Workgroup to develop and
communicate the work plan to stakeholders
57
DEVELOPING A WORK PLAN
•
Identify tasks
•
Assign responsibilities
•
Identify needed resources
•
Specify issues or barriers to resolve
•
Develop a timeline
Supplemental Handout #10:
Community Assessment Work Plan
58
DEVELOPING A TIME LINE
Consider:
•
Upcoming training events:
 Community Resources Assessment Training (In 1-2 Months)
 Community Planning Training (In 2-4 Months)
•
Application/reporting deadlines
•
Conferences/community events
•
Other Community Board activities
59
60
THANK YOU!
For more information including materials from this presentation:
EPISCenter
206 Towers Building
University Park, PA 16802
Phone: (814) 863-2568
Fax: (814) 865-3936
Email: [email protected]
Web: www.episcenter.psu.edu
The EPISCenter is a project of the Prevention Research Center, College of Health and Human Development,
Penn State University, and is supported by funding from the Pennsylvania Commission on Crime and
Delinquency and the Pennsylvania Department of Public Welfare as a component of the
Resource Center for Evidence-Based Programs and Practices.
61