Transcript FACILITATOR TRAINING

PARLIAMENTARY
PROCEDURES
D E L T A S I G M A T H E T A S O R O R I T Y, I N C.
Agenda
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Introduction
Meditation
Icebreaker
Purpose/Objectives
Definitions
• Parliamentary
Procedure
• Robert Rules of Order
• Learning Activity 1
• Principles of
Parliamentary
Procedures
Parliamentary Procedures
• Delta’s Governing
Documents
• Learning Activity 2
• Order of Business
• How Members Express
Themselves
• Types of Motions
• Learning Activity 3
• Presenting Motions
• Question/Answers
• Wrap-up and
Evaluation
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Objectives
• Define parliamentary procedure and identify the reasons
for using it
• Define Robert’s Rules of Order
• Identify and describe the steps in presenting and
disposing of a motion
• Classify motions into classes of privileged, incidental,
subsidiary, unclassified, and main
• Describe the purpose of the most often used procedures
such as: main motion, amend, refer to a committee,
point of order, adjourn, lay on the table, and others
• Identify whether certain motions require a second,
whether they are debatable and/or amendable, the vote
necessary for passage, whether the motion may be
reconsidered and/or rescinded, and other significant
information
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Icebreaker
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What is “Parliamentary
Procedure?”
• Refers to the rules of democracy—that is, the
commonly accepted way in which a group of
people come together, present and discuss
possible courses of action, and make decisions
• Defines how groups of people, no matter how
formal or informal, can most effectively meet
and make decisions in a fair, consistent
manner—and make good use of everyone's
time
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Why Should I Know
Parliamentary Procedure?
• Time tested method used by Delta Sigma
Theta to conduct business
• Empowers you as a member of your chapter
• Prepares you to be more effective when
participating in your business meetings
• Adds structure to your meetings
• Provides an orderly fashion for your
discussions and decision making
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What are Rules of Order?
• Written rules of parliamentary procedure formally
adopted by a group of people or by an
organization
• Relate to the orderly transaction of business in
meetings and to the duties of officers in
facilitating the conduct of business
• Help ensure that the organization functions
smoothly and that questions about procedure
can be resolved quickly and fairly
• Include bylaws, standing rules, policy manuals,
and other rules, inc.
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Learning Activity #1
Parliamentary Procedures Quiz
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General Principles
• The rights of the sorority supersede the rights
of individual Sorors.
• All members have equal rights, privileges,
and obligations; rules must be administered
impartially.
• The minority has rights which must be
protected.
• A quorum must be present to do business or
to vote.
• The majority rules.
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General Principles
• Silence is consent. The chair should not call
for abstentions.
• Two-thirds vote rules.
• Members may not make a motion or speak in
debate until they have been recognized by
the chair and thus have obtained the floor.
• One question at a time and one speaker at a
time.
• Debatable motions must receive full debate.
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General Principles
• Once a question is decided, it is not in order
to bring up the same motion or one
essentially like it at the same meeting.
• Personal remarks in debates are always out of
order.
• In voting, members have the right to know at
all times what motion is before the assembly
and what affirmative and negative votes
mean.
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Parliamentary Terms
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Governing Documents
What governing documents do you use
to provide order in chapter operations?
• National Constitution and Bylaws
• Chapter Policies & Procedures
• Chapter Rules of Order
• Robert’s Rules of Order
• Chapter Management Handbook
• The Ritual
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Key Players
• President
• Secretary
• Parliamentarian
• Members
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Learning Activity #2
Parliamentary Terms Quiz
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Order of Business (Agenda)
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Call to Order
Roll call
Reading of Minutes
Officers Reports
Committee Reports
Unfinished Business
New Business
Announcements
Adjournment
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How Members Express
Themselves
Members express themselves in the form
of motions
• Make a motion
• Second a motion(s)
• Debate/discuss motions
• Vote on motions
• Call a point of order
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Basic Types of Motions
• Privileged Motions
• Not related to the business on the floor
but to the rights of the members
• Have the right to interrupt business
• Because of their high privilege, are
undebatable
• Have a rank among themselves
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Basic Types of Motions
• Subsidiary Motions
• Relate directly to the main motion that’s
on the table
• May change the words of the motion,
send it to committee, delay it, etc.
• Designed to expedite business
• Class of motions most often used in
meetings
• Have a rank among themselves
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Basic Types of Motions
• Main Motions
• A proposal that certain action be taken
• Allows the group to do its work
• Can be made only when no other motion
is pending
• Must be capable of standing by itself
• Lowest in ranked motions
• Requires a second, is debatable, is
amendable
• Normally takes a majority vote
• Exception?
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Basic Types of Motions
• Incidental Motions
• Deal with questions of procedure
• Arise out of another pending motion or
item of business
• Are not debatable
• Exception: Motion to appeal from the ruling
of the chair
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Basic Types of Motions
• Restorative Motions (Unranked)
• Reconsider and Rescind
• Separate category: Contradict the
parliamentary rule that once a question has
been decided it cannot be brought up again
at the same meeting
• Robert”s Rules of Order says, “Within limits,
members have the right to rethink a situation
if they feel their decision has been made too
quickly or without enough information.”
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Questions Pertaining to Motions
• Is It In Order?
• Your motion must relate to the business at hand
and be presented at the right time. It must not
be obstructive, frivolous or against the bylaws.
• May I Interrupt The Speaker?
• Some motions are so important that the speaker
may be interrupted to make them. The original
speaker regains the floor after the interruption
has been attended to.
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Questions Pertaining to Motions
• Do I Need a Second?
• Usually, yes. A second indicates that another
member would like to consider your motion. It
prevents spending time on a question that
interests only one person.
• Is It Debatable?
• Parliamentary procedure guards the right to free
and full debate on most motions. However, some
subsidiary, privileged and incidental motions are
not debatable.
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Questions Pertaining to Motions
• Can It Be Amended?
• Some motions can be changed by striking out or
inserting wording, or both. Amendments must
relate to the subject as presented in the main
motion.
• What Vote Is Needed?
• Most require only a majority vote (more than half
the members present and voting). But, motions
concerning the rights of the assembly or its
members need a 2/3 vote to be adopted.
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Questions Pertaining to Motions
• Can It Be Reconsidered?
• Some motions can be debated again and revoted
to give members a chance to change their minds.
The motion to reconsider must come from the
winning side.
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Learning Activity #3
Parliamentary Motions Match
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How Motions are Presented
• A Member requests the floor.
• Member rises.
• Addresses the chair, “Madam President.”
• The floor is assigned.
• Chair recognizes the member.
• Chair assigns the floor by calling her name
or microphone number (if appropriate).
• The motion is made.
• Introduce motion by saying, “I move…”
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How Motions are Presented
• The motion is seconded.
• Another member will second your motion.
• If there is no second, the motion dies.
• The chair restates the motion.
• The chair states, “It has been moved and
seconded that…” which places the motion
before the membership for consideration
and action.
• The membership either debates the
motion or it moves directly to a vote.
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How Motions are Presented
• Debate is held.
• The chair opens debate by saying, “Is
there any discussion?”
• All comments and debate must be
directed to the chair.
• Debate continues unless motions have
been adopted to limit or close debate.
• The chair puts the question to a vote.
• The chair restates the motion.
• The vote is taken.
• The chair announces the vote.
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Questions and Answers
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Resources
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National Constitution & By-Laws, Delta Sigma Theta Sorority, Inc.
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Roberts Rules of Order
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Chapter Management Handbook, Delta Sigma Theta Sorority, Inc.
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The a-b-c’s of Parliamentary Procedures
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“Parliamentary Procedures at a Glance”
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Officers Institute Manuals, Delta Sigma Theta Sorority, Inc.
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National Association of Parliamentarians
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Jim Slaughter, Certified Professional Registered Parliamentarian
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http://www.csuchio.edu/sac/parliament.html
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http://www.robertsrules.otg/rulesintro.htm
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www.jimslaughter.com
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www.parliamentarians.org
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Evaluations
Thank you for attending our workshop.
Please complete the evaluation
and submit to your trainer.
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