Transcript Document
University of Michigan Administrative Information Services Time & Labor Self-Service Time Entry Approver Interchange October 2011 Purpose Provide a Q&A period for the TLE130 Approve Time course Review a Sample Calendar to ensure everyone is clear about timeframes Discuss who’s involved in the time entry and approval process and clarify each person’s role in the process Discuss other business process changes associated with online time entry and approval Review implementation timeframe 2 Who’s Involved Self-service Employee Approver (OARS process: “TL Time Entry Approver Role”) Supervisor/manager reviews, changes if necessary, and approves employees’ time in M-Pathways (M-Token required except for faculty members) Backup Approver Employees enter their time via the Employee Business pages on Wolverine Access Generally a peer supervisor or manager that is available to approve time if the primary approver is unable to do so Timekeeper Maintains Static Groups, assists employees and approvers as needed, sends reminder emails to employees, and runs queries: MTL_NOT_ON_RPTD_TIME_GROUP (DEPT): Identifies who did not report time MTL_RPTD_TIME_GROUP (DEPT): Review Reported Time, approval status, & approvers 3 Implementation Timeline Biweekly – 10/2 to 10/15 pay period (paid on 10/21/11) Biweekly employees gain access to Report Time pages on Thurs 10/6 All biweekly employees must enter their time by close of business on Fri 10/14 Approvers must review, change if necessary, and approve biweekly employee time by 10 a.m., Tuesday 10/18 Campus Monthly – 10/1 to 10/31 pay period (processed in November) Monthly employees gain access to Report Time pages on Tues 11/1 Campus Monthly employees should enter their October exception time by Thurs 11/3 (3rd business day of following month) Approvers should review, change if necessary, and approve monthly employee time by close of business on Mon 11/7 (5th business day of following month) Hospital Monthly – 11/1 to 11/30 pay period (processed in November) Employees should report before the close of business on Friday 11/18 Approvers should review before the close of business on Monday 11/21 Note: System generated deadline reminders will be sent to Approvers each pay period. 4 Training for Employees Employee Interchanges will be held to provide an opportunity to review the “? Self Service Help”, Employee Business, Time Reporting, Report Time, “Help: Report Time – Self Service Time Entry in Employee Business” documentation. An overview of what and when to report Step-by-step instructions A software simulation that demonstrates how to report time (both a biweekly and a monthly version) A calendar of system availability Communicate the department deadlines July 18, 2015 5 Wolverine Access>Faculty & Staff July 18, 2015 6 University Business> M-Pathways Student Administration & Human Resources Management System July 18, 2015 7 Main Menu> Manager Self Service> Time Management> Approve Time and Exceptions> Reported Time 01234 8 Approve Time Details 9 Main Menu> Manager Self Service> Time Management> Report Time> Timesheet July 18, 2015 10 Timesheet Page – Biweekly-paid 11 Timesheet Page – Monthly-paid 12 Other Changes Only one approval required Accessibility to exception time notes Any approver can use Know your primary group and backup group IDs Comments Field for OTP or other codes Approver must make notes accessible to back-up approver Static Group ID numbers Multiple levels of time report signatures are no longer required Beneficial for departmental reporting needs Gross Pay Registers should continue to be reviewed for each payroll 13 Sample Timeline Sun Monday Tuesday Wednesday Thursday Friday Saturday 28 29 30 Monthly Pay Period End Date 1 2 3 Monthly employees complete prior month entry 4 5 6 7 Approvers approve monthly time from prior month 8 9 10 11 BW Pay Period End Date 12 13 7 p.m. Employees disabled 14 7a.m.-10a.m. Approvers make final approvals Any changes made today will be processed in the next payroll 15 16 17 Biweekly Pay Date 18 21 22 7 p.m. Employees disabled 23 7a.m.-10a.m. Approvers make final monthly approvals Any changes made today will be processed in the next payroll 24 25 Biweekly Pay Period End Date 30 31 MO & BW Pay Date 1 Approvers approve biweekly time and make changes if necessary 19 20 Approvers approve monthly time and make changes if necessary 26 27 Biweekly cycle repeats 28 Biweekly cycle repeats 29 14 Questions Additional Questions? Payroll Contact Information: Karen Moran-Woloszyn Denise Welty [email protected] or 763-1115 [email protected] or 764-9215 Jim Mettlach [email protected] or 763-1116 15 Sam & Ralph before Self-Time Reporting July 18, 2015 16 Sam & Ralph after Self-Time Reporting July 18, 2015 17