Transcript University of Michigan Administrative Information Services Time & Labor Self-Service Time Entry Approver Interchange March 2009

University of
Michigan Administrative Information Services
Time & Labor
Self-Service Time Entry
Approver Interchange
March 2009
Who’s Involved
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Self-service Employee
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Approver
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Supervisor/manager reviews, changes if necessary, and approves
employees’ time in M-Pathways
Backup Approver
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Employees enter their time via the Employee Business pages on Wolverine
Access
Generally a peer supervisor or manager that is available to approve time if
the primary approver is unable to do so
Timekeeper
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Department timekeeper maintains certain TL data, assists employees and
approvers as needed, and enters prior-period adjustments. Timekeeper may
also be gross pay register reconciler
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Implementation Timeline
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Biweekly – 3/8 to 3/21 pay period (paid on 3/27/09)
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Biweekly employees gain access to Report Time pages on Thurs 3/12
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All biweekly employees must enter their time by close of business on Fri 3/20
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Approvers must review, change if necessary, and approve biweekly employee
time by 10 a.m., Tuesday 3/24
Monthly – 3/1 to 3/28 pay period (paid in March payroll)
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Monthly employees gain access to Report Time pages between 3/25 and 4/1
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Monthly employees should enter their March exception time by 4/7/09
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Approvers should review, change if necessary, and approve monthly employee
time by close of business on Fri 4/17
Note: You will need to set up a calendar for your staff providing them with deadlines
to submit their time.
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Business Process
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Gross Pay Register Reconciliation – needs to be
conducted by someone other than the approver.
If someone other than the supervisor will be
using the approver function in the system, then
hard copy documentation needs to be on file.
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Example: Joe is the supervisor of Kate, John is
approving Kate’s time in the system. John needs to
have a print out of Kate’s time (could be a print of the
self-service input) to obtain Joe’s signature before
John approves.
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Online Time Report – Biweekly-paid
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Online Time Report – Monthly-paid
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Approving Time – Flint Preferred
Access to approving time is through Wolverine Access,
https://wolverineaccess.umich.edu
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Click Manager Self Service.
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Click “Report Time”.
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Input your static group number.
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List contains employees who reported their time and who you need to enter
time for.
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To approve time, click the button next to each day, then click “approve
selected” at the bottom, which will finalize it to the system.
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To enter time, place the number of hours in each day, select the correct
time reporting code (for temporary employees…including Workstudy…use
REG). Hit “submit”. The system will generate the hours to be approved.
Click the button next to each day, then click “approve selected” to finalize.
IMPORTANT: Temporary hourly employees will not be paid if their time is not
approved. Regular staff will be paid base hours if not approved.
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Approving Time
Access to approving time is through Wolverine
Access, https://wolverineaccess.umich.edu
 Use Manager Self Service, then “Approve Time
& Exceptions”.
 Input your static group number to see
timesheets which need approval.
IMPORTANT: Temporary hourly employees will
not be paid if their time is not approved. Regular
staff will be paid base hours if not approved.
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Approve Time by Group
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Approve Time Details
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Time Codes
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Review the SPG when approving codes for exceptions
or overtime
Overtime:
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Automatic over 40 hours in a week.
For biweekly regs, over 8 in a day…unless alternate schedule.
For exempt employees, no overtime granted.
Temporary employees are not eligible for the same
codes as regular staff, such as sick time pay
Contact HR for questions regarding codes
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Other Information
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M-Token
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Only one approval required
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Approver must make notes accessible to back-up approver
Static Group ID numbers
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Multiple levels of time report signatures are no longer required
Accessibility to exception time notes
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Approvers will need an M-Token to approve time. Contact Dee Dee
Hurley, 237-6595, after completing your on-line training
Any approver can use
Know your primary group and backup group IDs
Comments Field for OTP or other codes
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Beneficial for departmental reporting needs
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Reports
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Under “Reporting Tools”, click on “Query Viewer”
under Query to access reports.
The two best reports were handed out today.
Run the reports and add them to your favorites
for future use.
Payable reports (show what will be paid) can be
run the next business day following entry or
approval.
Reported reports (show what was reported) can
be run the same day as entry or approval.
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Deadlines
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Payroll Electronic Input Deadlines
Temporary Hourly Paperwork – Flint
Campus, deadlines
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Workstudy Information
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Workstudy is not an automatic and must be
approved and set up through temporary
hourly paperwork.
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It is possible your department will have to re-elect
workstudy each semester.
Questions about workstudy funds should be
sent to Mary Horgan, Financial Aid, 7623240.
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Resources
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Regular employees – Beth Manning, 7666644 or Kathleen Schoenherr, 237-6527
Temporary employees – Tawana Branch,
766-6772 or Beth Manning , 766-6644.
M-Token Information – Dee Dee Hurley, 2376595.
Workstudy Information – Mary Horgan, 7623241.
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Questions
Additional Questions
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