Transcript NHC&TCA Regional Conferences

NHC&TCA Conference
October 17 – 19, 2012
William Gardner, Secretary of State
David Scanlan, Deputy Secretary of State
Anthony Stevens, Assistant Secretary of State
Colleen McCormack-Lane, HAVA Office
•We have an AVS inventory form at the
SOS table in the back of the room.
•You can complete the inventory form
as you set up the AVS for the election.
•We are asking you to tape it or put it
in a sleeve and affix it to the bin cover
for future reference.
• Any polling place inspections
conducted by the Office of the
Attorney General will include a
compliance check.
Inspections will also include
compliance with the polling
place accessibility guidelines
for parking, route of travel,
entrances, signage and the
accessible voting system.
• Let us know if your town/city ward is changing
the location of your polling place
• We will need to change the AVS phone line.
• If your polling place has not changed since the
State Primary Election , you are all set.
Don’t Forget to:
• Update ElectioNet with your Polling
Place location(s) and hours
•Envelopes
•Forms – online - www.sos.nh.gov
•Destroy old envelopes D & G
•Order Supplies from the Main
Office 271-3242
http://cfs.sos.nh.gov/app
http://cfs.sos.nh.gov/app
http://cfs.sos.nh.gov/app
http://cfs.sos.nh.gov/app
http://cfs.sos.nh.gov/app
http://cfs.sos.nh.gov/app
•.Clerks shall establish and maintain an official email address
•Clerks shall maintain up-to-date polling place
locations for each election, including street
addresses, and polling hours
•Clerks keep such information in the statewide voter
registration database.
•SOS website assists all voters, not just registered
voters
•RSA 657:19-c (Effective 7/15/2011)
Duplicate emails for
Deputy or “clerks” in
office
Sylvia has been
contacting all email users
Click on the “Update” Button to save
your information
•Activities
•Polling Place
•Add Polling
Place
• Start & End times must be entered in the
State & Town Election Fields
• Check the box “This box must be checked for your
polling place to appear on the Secretary of State’s website”
Click Save
 Absentee Ballot Labels
10/2012 Voter Registration Form
Checklist will have a check box
for the Challenged Voter Affidavit
Domicile Affidavit check box will
record every time you check it
Qualifed Voter Affidavits – For
Identity will be listed in the
dropdown under “Other
Information – Form of ID
Do you enter all the absentee
ballot requests into ElectioNet?
Is it in a timely manner?
Do you run your Absentee Ballot
List daily to compare the list to how
many requests you have in your
folder?
Save it locally to your computer
Uniformed
Overseas
Citizens
Absentee Ballot
Voting
Act
Section 1
(a) = I am a member of the Uniformed Services or Merchant
Marine on active duty OR I am their spouse or dependent
AND I am a U.S. citizen otherwise granted military/overseas
voting rights under State law (check the Voting Assistance
Guide).
(b) = I am a U.S. citizen residing outside the U.S., and I intend to return.
(c) = I am a U.S. citizen residing outside the U.S., and I do not intend to return.
1. Do I have a current FPCA (Federal Post Card Application)?
2. Did the voter check off a Classification in section 1 of the
FPCA?
(a.) I am a member of the Uniformed Services or Merchant
marine on active duty or am their spouse or dependent.
(Receives a full ballot)
(b) I am a U.S. citizen residing outside the U.S. and I intend
to return.
(Receives a full ballot)
(c) I am a U.S. citizen residing outside the U.S., and I do not
intend to return.
(Receives a Federal Ballot Only.)
3. Did the voter choose a party?
4. Did the voter sign the form?
5. Date stamp the date received on the FPCA form.
6. Is the voter already registered in ElectioNet?
Inquiries / Voter Registration
7. If a new voter, enter them into ElectioNet and
they will remain pending until the Supervisor’s
next meeting. A ballot should be sent out even
though they are in the pending status. The ballot
can be rejected if they are not approved. RSA
657:19, RSA657:1
8. The UOCAVA designation can be entered in 2
places in ElectioNet
Activities / Voter Registration / Add/Change Voter
/Other Information
a. Check the UOCAVA box
b. Check both boxes if Voter checked “Do
Not Intend to Return” – UOCAVA & Overseas
Citizen Federal Ballot Only
c. Enter start date (date you received the
form)
d. End date pre-fills to 12/31/2012 or the last
day of the current year.
Activities / Elections / Absentee
Ballots
a) Select the voter
b) Check the UOCAVA Box
c) Enter Start Date (Date you received the
FPCA)
d) End Date will pre-fill with 12/31/2012
e) Check the “Overseas Citizen Federal Ballot
Only” if the voter “Does NOT intend to
Return”
f) Click on “Update Voter Status
Remember to reference the FAQs for
answers to street addressing for:
•UOCAVA Voters (UOCAVA)
•Federal Ballot Only Voters as
(Overseas Citizen Federal Ballot Only)
•Need to be identified on the
Checklist (RSA 654:23)
Do you have a separate folder for your
UOCAVA-FPCA voters?
Generate your UOCAVA List
Reports / Voters / UOCAVA
Check the list with your UOCAVA
– FPCA folder
Do they match?
Call or email the Help Desk when:
•An ElectioNet User leaves the office
•Your email address changes
•Your last name has changed
•Your town office has moved
•Going to be mailed out next week to
Clerks, Moderators, Supervisors and
Selectmen
•Currently appears on the SOS Website
under, Election Officials
•Contents:
•New forms & Affidavits
•Voter Registration Documentation
Chart
•2012 law revisions
Ballots Cast
Uncast Ballots
Absentee Ballots – Cast
Absentee Ballot Applications
Absentee Ballots Rejected & Challenged
Challenged Voter Affidavits
Qualified Voter Affidavits
Domicile Affidavits