Transcript New Employee Orientation - UMUC

New Employee Orientation
Office of Human Resources
University of Maryland University College
Regular Status Employees
and 12 Month Collegiate Faculty
OHR Benefits Information
• Morvena Bourne – Benefits Specialist
• Rashel Byrd – Interim Assistant Director
Benefits/HROD Consultant
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• Email Address - [email protected]
• Office of Human Resources University Center Suite
312
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Phone: 240-684-5559
Fax: 240-684-5585
Website: intranet.umuc.edu/hr
Inter-Office Mail: UC 312
Transcript Request
• If applicable
 Official transcript must be submitted within 30 days of your
employment date
 Have your sealed transcript mailed directly to:
Office of Human Resources
3501 University Blvd. East
University Center Suite 312
Adelphi, MD 20783
(240) 684-5589
Direct Deposit
• Mandatory for all state employees
• May directly deposit funds into any regular checking account at one
banking institution
• Eligible for membership with the State Employee’s Credit Union (SECU)
- www.secumd.org
(May set up a payroll deduction to have funds transfer to SECU account.
Only instance where you can have funds going to more than one banking
institution.)
If you have any questions regarding Direct Deposit contact [email protected]
or call 240-684-5552.
(ALLOW APPROXIMATELY 2 PAY PERIODS FOR PROCESSING)
Leave Accruals
Exempt/12 Month
Faculty
Non-Exempt
Per Pay
Days/Hrs
Days/hrs
Sick Leave
15 / (4.62)
15 / (4.62)
Annual
22 / (6.77)
10 / (3.08)
Personal
3 / (24hrs per year) 3/ (24hrs per year)
*Holiday
14 yearly
14 yearly
*** You can only carry over 50 days (400 hrs) of unused annual leave to the next calendar year.
*** There is no limit to the amount of sick leave that may be accrued.
*** Non-Exempt Regular status employees cannot use annual leave during their six month probationary period.
*** Exempt and 12 Month Faculty status employees have a one year probation period, but it does not affect the
ability to use leave.
*15 Holidays during an election year
Tuition Remission
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Employees receive up to 8 credits per semester
May attend any of the USM institutions
Semesters include Spring, Summer and Fall
Spouse/ Dependents of Regular and 12 Month Faculty employees are eligible for
remission towards their first undergraduate degree after the employee has worked
for 2 years
 100% of course load at UMUC per semester
 50% of total course load per semester at other USM institutions
 Spouse/ Dependents can attend other USM institution only if major is not
offered at UMUC.
 Tuition is not subject to taxation for employees enrolled in graduate-level
coursework, with the exception of any amounts exceeding $5,250 per
calendar year. For spouses and dependents taking graduate-level
coursework, the employee is subject to taxation for the entire amount. If you
exceed the IRS taxable limit, or your spouse or dependent takes graduate
courses, you will be responsible for any applicable taxes.
Spouse/Dependent Scholarship
• UMUC is offering limited scholarships to help cover the cost of one
undergraduate or graduate-level coursework per semester for spouses and
dependent children of eligible employees.
 Non-exempt and Exempt
 No waiting period
• Visit the link below to obtain the necessary forms and additional
information
http://www.umuc.edu/students/UMUC%20Scholarship.pdf
Retirement
• Enrolling in a retirement plan is mandatory for non-exempt and
exempt regular status employees and 12 Month Faculty
• Non-exempt employees must enroll in the Employees Pension
System with the Maryland State Retirement Agency
• Exempt regular employees must choose between the Employee
Pension System and the Optional Retirement Plan (ORP)
• 12 Month Faculty must choose between the Teacher’s Pension
System and the Optional Retirement Plan (ORP)
• You must have your selection and completed enrollment forms
ready for submittal on your first day in order to be placed on
payroll
Retirement
• MSRPS – Employees Modified Pension System
 Mandatory participation for regular non-exempt employees; Optional for
regular exempt employees and 12 Month Faculty
 Mandatory 7% employee contribution
 10 year vesting period (length of time required in order to receive state
contribution)
 MSRPS manages the assets of the pension trust for all participants
 Full health benefits subsidy after 25 years of creditable service for
employee and eligible dependents (pro-rated after 10 years creditable
service, for example 12 years of service prorated at 12/25 of health subsidy)
 Eligible for retirement at age 65 with 10 years eligible service or Rule of 90
(age plus eligible service must equal 90)
Retirement Counselor at (410)-625-5555 or
1-800-492-5909
www.sra.state.md.us
Retirement (cont’d)
• Optional Retirement Plan (ORP) –
 Available only to Regular Exempt Employees and 12 Month
Faculty
 No Employee Contribution
 No vesting period
 State Contributes 7.25% of salary to plan of employee’s choice
 Contributions made over 20 pay periods
 Employee selects a vendor and determines the investment
allocations
 Full health benefits subsidy for employee after 25 years of state
service, must have 25 years to receive subsidy for dependents
ORP Retirement Plan Websites
Optional Retirement Plan vendor sites:
 TIAA-CREF
www.tiaa-cref.org
 FIDELITY INVESTMENTS www.fidelity.com
Retirement – Factors to Consider
• If you select the Optional Retirement Plan that is an irrevocable
decision, you can not later switch to the Pension System.
• Exempt Status and 12 Month Collegiate Faculty Members that
select the Pension System may switch to the Optional
Retirement Plan within one year from your date of eligibility
date (Hire Date or Transfer Date)
• If you switch from the Pension System to the Optional
Retirement Plan this may result in a change in eligibility for the
State health benefits plan and subsidy at the time of retirement
• Time spent in one plan does not count towards eligible years of
service in the other plan
Supplemental Retirement Annuity
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Employee contribute specified dollar amount per pay period
May enroll at any time
Enrollment package is separate from Optional Retirement Plan
Employee manages how funds are invested
Vendors are
 TIAA-Cref www.tiaa-cref.org
 Fidelity Investments www.fidelity.com
 Maryland Supplemental Retirement Plans www.msrp.state.md.us
Health Benefits Enrollment
• Benefits Enrollment Time Limit
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You have 60 days from your hire date to enroll in benefits
Eligible as of your hire date
Effective date either the 1st or 16th of the month
You will be notified via email of your effective date
A retro-active adjustment to cover premiums prior to official
effective date can be processed at your request
 Bi-weekly payroll deductions
*Forms can be sent via inter-office mail to the Benefits Unit at UC
312.
Health Benefits
PPO
May choose any physician at time
of services, will dictate out of
pocket expense.
•CareFirst BCBS
•United Healthcare
POS
EPO
May choose an in-network
physician but have the option to
choose out-of-network services,
must choose a PCP, referrals
required
Covers In-Network benefits,
national coverage, no referral
needed with certain plans, may
need to choose a PCP
•CareFirst BCBS MPOS –
requires PCP and referral
•United Healthcare
•AETNA QPOS
•BlueChoice
•Aetna –PCP required
•United Healthcare – PCP
required
Health Benefits
• All medical plans include vision benefits
• Mental health and substance abuse coverage
 PPO and POS plan members managed by
APS Healthcare Inc.
 EPO plan members managed by health
plan vendor.
Prescription Benefits
• Catalyst RX Prescription Benefits
 Separate from Medical Insurance
 Covers cost of approved prescription drugs subject to
nominal co-pays
 Co-Pays (1-45 Days)
 $10.00 Generic Drugs
 $25.00 Preferred Brand Name Drugs
 $40.00 Non-Preferred Brand Name Drugs
DENTAL BENEFITS
DPPO
•May choose any dentist but choice
determines out of pocket expense
•Subject to deductible and 20% co-insurance
United Concordia
www.ucci.com
DHMO
•Must choose a primary dentist and
receive all services in-network
•See benefits booklet for fee schedule
United Concordia
www.ucci.com
Life Insurance
Main Enrollment Form
MetLife
Term Life Insurance
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Minimum Policy available $10,000
Coverage in increments of $10,000
$50,000 coverage no medical review
required
Maximum coverage $300,000
Enroll as new hire or during open
enrollment
Dependent Life – $5,000 increments, up
to 50% of employees coverage, max.
$150,000
Portable
Accelerated benefit – 50% of the face
value
Must complete a designation of
beneficiary form
End of Health Benefits Packet
Unum
Term Life Insurance
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Minimum Policy available $10,000
Coverage in increments of $10,000
$50,000 coverage no medical review
required
Maximum of 6x your salary or
$750,000
Enroll anytime with medical review
Dependent Life - $10,000 increments,
up to 100% employee amount or
$150,000, up to $20,000 without
medical review
Portable
Accelerated benefit – 50% to $750,000
Survivor support financial counseling
services administered through
AYCO
Must complete a designation of
beneficiary form
Accidental Death/Dismemberment
• AD & D
 Administered through MetLife
 Provides a benefit in the event of accidental death or
dismemberment for employee and/or family
 Available in increments of $100,000, $200,000 or
$300,000
 Must complete a designation of beneficiary form
Long Term Disability & Long Term Care
Long Term Disability
• Administered through Unum
• An Income Protection Program
• Maximum Income Benefit equal to 60% of employee’s salary up to
$8,000 per month
• Must choose 90 or 365 elimination period
• Enrollment forms located at end of Health Benefits Packet
Long Term Care
• Administered through Prudential
• Insurance that covers expenses of care received either at home or in a
facility when assistance with activities of daily living is needed
• Available to the employee and spouse, parents, siblings, adult,
children, in-laws and grandparents
• To sign-up please request enrollment forms
Flex Spending
• Flexible Spending Accounts
 Administered through ConnectYourCare
 Health Care Reimbursement Account or Day Care
Reimbursement Account
 Redirects part of employee pay before Federal Income or Social
Security Taxes are computed
 Allows for payment of health care expenses with tax free money
Website:
http://www.connectyourcare.com/statemd/
Flex Spending
Example
With FSA
Without FSA
Annual pay
$35,000
$35,000
Pre-tax contribution to
FSA
-$1,500
-$0
Taxable Income
=$33,500
=$35,000
Federal income and
Social Security taxes
-$7,107
-$7,597
After-tax dollars spent
on eligible expenses
-$0
-$1,500
Spend able income
=$26,393
=$25,903
Tax savings with your FSA
$26,393 - $25,903 = $490
Weather & Emergency Updates
In the event the University has to close due to
inclement weather or other emergency situations
call:
301-985-SNOW
(7669)
or visit
www.umuc.edu/weather
for updates and status
Contact Information
Direct Deposit, W-4 , Tuition Remission, and
Name/Address Changes
HR Service Center – 240-684-5552
[email protected]
Payroll, Timesheet, and Leave
Payroll Department
[email protected]
Health and Retirement
Benefits Department
[email protected]
Employment Verifications
Human Resources – 240-684-5589
[email protected]
Parking Manager
Chip Holtzman – 301-985-7424
[email protected]
Security
301-985-7371
Technical Support, PeopleSoft, Email
Help Desk - 301-985-7400