Transcript PowerPoint II presentation - Quad Cities Computer Society

Beginning PowerPoint 2003
Session 2
QCS Office SIG
Vicki Wassenhove
March 3, 2008
© 2008 Wassenhove
Quick Tip #1:
How to create a slide show in minutes!
Simple photo album
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Assemble all your photos or diagrams in the file
folder for your project.
Choose File>New
On the Task Pane for New Presentation, choose
‘Photo album”
The dialog box will allow you to add photos, edit their
appearance, add text and blank slides.
Quick Tip #2
Another slide show short cut
Presentation from a template
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On the New Presentation Task Bar, choose “From
AutoContent wizard”
Allow the wizard to help you set up and organize
your program from their choices.
Simply alter the suggested content to suit your
own specific needs.
Everything else is done for you with these templates.
More Session II Topics
• Graphics
WordArt, Shadows, & AutoShapes
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Custom Color Schemes & Textures
Custom Animation and Transitions
Adding Music or Sound
Master, Slide Sorter, & Notes View
Optimizing your Presentation
To design custom graphics, learn
about the drawing toolbar
Draw: See its useful list of alignment options
and more
AutoShapes: Great for lines, arrows, connectors,
and much more.
Keep your “Drawing toolbar” handy. Select it
Rectangle and Oval: Depress the shift key as you
under
“View”
at the
of your page.
draw for
a square
ortop
circle.
Click
“Toolbar
Options”
(follow
bluetext
arrow)
Text
box:
Used when
you want
to add
to thefor
the
list of the icons shown at right.
page
None are difficult…Just get in there and experiment!
WordArt, Shadows, & AutoShapes
Choose an example
and click OK.
Use WordArt for great headlines. Click on the blue “A” to
see a gallery of choices.
Your heading
appears on the slide
with “handles” for
resizing.
Set the type and size, then
type in the heading desired
and click OK.
WordArt, Shadows, & AutoShapes
You can simply change size, proportion
and direction by using the handles
around the WordArt.
Drag the corner handles to change size
in two directions at once.
(Use shift key to maintain exact proportions.)
Click and drag the GREEN knob (at
top) to rotate the word.
The YELLOW diamond (at bottom) lets
you slant or italicize the letters.
WordArt, Shadows, & AutoShapes
The multi-tabbed dialog box
allows you to set options for
color, fill, gradation, line,
transparency, size, position,
and more.
WordArt, Shadows, & AutoShapes
All of these examples were
created from the same original
text by using “Format WordArt”
from a right click.
WordArt, Shadows, & AutoShapes
You can do the same things to
customize the more elaborate
WordArt choices.
WordArt, Shadows, & AutoShapes
“Flip” or make a “mirror
image” by dragging a
side handle of WordArt.
To change outer shape of WordArt, use the WordArt Shape function on the
WordArt toolbar.
WordArt, Shadows, & AutoShapes
Shadows are easy to do!
•Highlight the text first.
•Click the shadow icon on the drawing toolbar.
•Choose the style desired in the menu. Your
text appears on the slide.
•To further customize, click “Shadow Settings”.
•Adjust options in the pop-up dialog box.
More WordArt and Shadows
All of these examples are WordArt.
Shadows were added to the WA text
at left. The circular design was
created with WordArt Shape.
WordArt, Shadows, & AutoShapes
Choose the AutoShape icon, then
click the slide for a default shape or
drag to the size wanted on the
work area.
Menus can be moved
anywhere on the screen.
Shape and format just as you did with
WordArt.
Click AutoShape for a pop-up menu.
Each category has a fly-out menu
with its own choices.
WordArt, Shadows, & AutoShapes
WordArt, AutoShapes and most other elements on your slides
can be manipulated easily.
Highlight shape and use handles to move, change
size or orientation.
Resize with handles or specific format measurements
Rotate or slant with colored knobs on object.
Flip or mirror by dragging handles.
“Nudge” highlighted shape with arrow keys.
For smaller increments, use control + arrow keys.
Use “Draw” menu (or right click) for these functions:
1. “Group” or “ungroup” selected elements. Grouped items
can be moved as a whole by dragging or “nudging”.
2. Set order (move a shape in front or back of others)
3. Align or distribute shapes in relationship to others.
4. Nudge an element’s position.
Customizing Slide Designs and Colors
From the Task bar drop-down list:
Choose a “Slide Design Template”
to suit your presentation.
If you want to try other looks, one click
will change the background of your
entire presentation!
More design downloads are available
from the Microsoft Office site online.
To see other color scheme options
for your chosen design, click
“Color Schemes”.
Custom Color Schemes
You can quickly choose an entirely
new color scheme with one click
of the mouse on this panel.
For an even more “custom” look, go
to “Edit Color Schemes” at the
bottom and change individual
colors.
Backgrounds and Backdrops
Another way to start or alter a new presentation is to
design your own backdrop.
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Choose “Background” from the “Format” list in the menu bar at top
or right-click an empty spot on screen:
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Click the drop-down list next to the color bar in the small dialog box.
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Select a different hue from those offered in your current color
scheme or choose from “More Colors”.
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“Fill effects” are even more fun…You can choose a gradient, texture,
pattern or even use a photo as your background. The backdrop for
this show is a simple gradient of gray on a blank page.
Background Experiment
Design your own backdrop. Design your own
backdrop. Design your own backdrop. Design your
own backdrop. Design your own backdrop. Design
your own backdrop. Design your own backdrop.
Design your own backdrop.
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Design your own backdrop. Design your own backdrop. Design your
own backdrop. Design your own backdrop. Design your own
backdrop. Design your own backdrop. Design your own backdrop.
Design your own backdrop. Design your own backdrop. Design
your own backdrop. Design your own backdrop. Design your own
backdrop. Design your own backdrop. Design your own backdrop.
Don’t be afraid to experiment. However…
Background Textures
Choose “Background” from the “Format”
list or right-click and empty spot on
screen:
• Click the drop-down list next to the
color bar.
• Select a different color from those
offered or choose from “More Colors”
• “Fill effects” is even more fun! Just
experiment….
Using a photo as "Fill" in an AutoShape:
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Choose an AutoShape and size it on
your slide.
Right-click the shape and choose
"Format AutoShape" from the list.
In the format box, click the drop-down
list on the color bar. Choose "Fill
Effects“.
In the dialog box that opens, click the
"Picture" tab.
Navigate to the image that you have
already chosen, cropped, and saved to
your presentation file.
Click “Insert”, then OK and OK on the
two dialog boxes. Your picture will
instantly hop into the AutoShape.
Transitions and Custom Animation
Change visual effect, motion, sound,
speed, timing.. And more!
On the task pane’s drop-down list, choose:
“Slide transition” for action between slides. This
sets how a slide enters.
“Custom Animation” for action within slides
Adding Music or Sound
Go to “Insert” menu at top
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Select Movies and Sounds
Make a choice of type, then navigate to your pick and double click.
When the sound icon displays, a dialog box asks you to set when it
plays… Automatically or when clicked.
With a right-click on icon, go to “Custom Animation”. Set options for
sound in “Effect Options” in the drop-down list for each sound.
It’s also possible to add your own narration in Slide Sorter view.
Detailed instructions for sound are available in MS PowerPoint Help.
Search for sound or narration.
Help from the different “Views”
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Normal view
Slide view
Master view
Slide sorter view
Notes view
Make your choice from the “VIEW” drop-down list.
Normal view:
Used to design individual slides
3 Master views: Slide, Handout and Notes
Set a style throughout your presentation
These are time-savers!
Slide sorter view:
For arranging your slide sequence
and adding narration.
Notes view:
Used for your presentation tips or outline
Optimizing your first presentation
Avoid embarrassment…Use Spell-Check!
(In “Tools” menu)
Crop and compress your images
See “Format Picture” dialog (after right-click of picture)
Saving a show to a CD or flash drive
Go to “File” > Package for CD
Compressing images to cut down file size
original
Right-click an image and choose
“compress” to reduce file size of
images.
Choose to compress all or selected
pictures in document.
compressed
Set the correct resolution for printing or
screen viewing.
Be sure to proof your pictures for quality after
Check “Compress pictures” and “Delete
compression, especially for large screen viewing.
cropped areas”. Click OK.
Getting ready for your first presentation
Did you remember to…
Right-click options during the Slide Show:
Spell-Check? (In “Tools” menu)
Croptoand
compress
your images?
Jump
another
slide by number
See “Format Picture” dialog (after right-click of picture)
–End slide show (or use escape key)
Saveoryour
to(or
a back-up
or flash drive?
–Black
whiteshow
screen
use B or WCD
keys)
Go to “File”
–Speaker
notes> Package for CD
–Pointer or arrow options
–“Help” help
for listis
of available
keyboard shortcuts
Other
during your show.
Right-click on the slide screen for these options…
Some Tips & Time Savers
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SAVE OFTEN!
Save all files for your show in one folder
Before editing a slide, make a duplicate
Right-clicks provide lots of options
Learn “sweet spots” for commands and rightclick menus.
• EXPERIMENT!
And remember…. Less is more!
PowerPoint backdrops should enhance,
not overwhelm, your show’s content.
Thanks for attending tonight!
For permission to use this tutorial elsewhere, please
contact the author, Vicki Wassenhove.
[email protected]