IT Induction

Presented by: Perth College UHI 2014-15

www.perth.uhi.ac.uk

Perth College is a registered Scottish charity, number SC021209.

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Why should I learn to use IT?

Information Technology or IT is commonplace in every profession nowadays. The chances of you using a computer when you start work are very high and it will increase your chances of getting a job if you are IT literate. Some of the benefits of using IT can be summarised as follows:       Easily edit and present essays or reports.

Find information and resources on ‘the net’ easily.

Communicate using E-mail.

Access course materials online.

Easily manage files and find your documents.

Many jobs require you to be comfortable using IT.

Access to Computers

All College computers are there to assist students in their studies but some areas are mainly used for taught classes and are only available for drop-in access when classes are not scheduled. Computers in these areas are not for casual/personal use and some web sites are blocked including social networking sites.

Other areas are set aside for drop-in access and are available for College work and casual/personal use but this does not include playing games or accessing web sites that are restricted in any way by College policies.

When you are in any of the IT facilities please follow the guidelines shown below:

    Do not use mobile phones.

No food or open drinks (coffee, cans, cups, etc).

Keep noise to a minimum.

Consider others.

Access to Computers

Location

IT Suite Library Top Floor Study Centre Study Centre Foyer Costa Café (Brahan) Webster Building Goodlyburn Refectory

Use

Taught classes and

limited

drop-in for College work when classes are not scheduled – please check the screen in the Study Centre Foyer and on the IT Suite door Desktop PCs, laptops and tablet devices which can be reserved. For College work only Core Skills and Learning Zone students only Available for College work and casual use Study Centre Foyer prints to IT Suite Costa Café (Brahan) prints to Library Webster Building has its own printer Goodlyburn Refectory prints to a range of devices

Access to Computers

Brahan Building

Location

IT Suite PCs Library PCs Laptops/tablets Study Centre Foyer Costa Café

Opening Times

9:00am – 4:00pm 8:00am – 9.00pm

Friday close at 4:45pm 8:00am – 9.00pm

Friday close at 4:45pm 8:00am – 4:30pm 9:00am – 4:00pm

Time limits

Depending on availability

Booking

Check availability - displayed on screen in Study Centre Foyer and on the IT Suite door 2 hour slots – can be extended on request 2 hour slots – can be extended on request Walk-up but can be booked in advance in Library Book with staff.

*Student ID card must be surrendered 30 minute slots.

No return within 30 minutes.

30 minute slots.

No return within 30 minutes.

Walk-up Walk-up

Access to Computers

Webster Building (Link)/Goodlyburn Location

Webster Building (Link)

Opening Times

8:45am – 4:30pm Goodlyburn Refectory 8:45am – 4:30pm

Time limits Booking

PCs 1 to 8 – 30 minute slots. No return within 30 minutes.

Walk-up but can be booked in advance at Goodlyburn Reception PCs 9 to12 – 60 minute slots. No return within 30 minutes.

30 minute slots.

No return within 30 minutes.

Walk-up

Using a PC in College

 You will require a

username

computers. and

password

to use any of the College  Your username is the student number (on your matriculation card).

 Your password will initially be your date of birth in the format

ddmmyyyy

(

you must change this in the first few days as a security measure

).

 If you have not yet received your matriculation card, speak to your Personal Academic Tutor.

Logging-on for the First Time

Check to see if the computer is on (look for lights on the computer and screen). If it is, and the screen is blank, press any key on the keyboard to bring it out of sleep mode or to clear the screen saver. This may take a few moments.

     Press Ctrl + Alt + Delete.

The Login dialog box will now be displayed.

Username:

this will be your student number (displayed on matriculation card).

Password:

this is your date of birth. eg keyed in as

01041966

. You

must

– 1st April 1966 will be change this later.

Click the arrow icon or press Enter. This will apply your personal settings.

Acceptable Use Policy

You should now have on screen key points (3 separate screens) from the College’s

ICT Acceptable Use Policy, Student Disciplinary Code

and

Being a Student at Perth College

that you will need to read. You must actively accept the terms and conditions before proceeding. By accepting you are confirming that you have read and agree to all conditions. Click

I Agree

on each screen to proceed to the Windows desktop.

I If you select the

Decline

button, you will be returned to the login window. If you try to close the Policy in any other way you will be deemed to have accepted the Terms and Conditions set out in the Policy, etc.

Security/Copyright

 When you access the network you must read and agree to the College Acceptable Use Policy (AUP).  It is suggested you change your initial password to an easily remembered alternative of your choosing.

 Do not let anyone else know your password. Anyone knowing your password has access to your files. Any abuse of the system carried out with your login details will be attributed to you.

 Always lock your computer if you leave it unattended for any length of time.

 Check your responsibilities under the AUP with regard to copyright and other legal obligations eg file sharing, downloading.

 The College cannot guarantee the security of personal details you key into the computer and you are advised not to make on-line purchases or submit other personal or sensitive information to external web sites.

PerthNet

 PerthNet Student is the dedicated intranet site where you, as a member of our College community, can find out all the latest news, advice and what’s on.

 PerthNet will automatically launch when you start the browser.

Your Coursework Files

   Every student is allocated their own personal storage area on the College network for storing coursework files.

 When you log onto a computer with your username and password it will automatically give you access to your own storage area. This is

Drive H

on the computer and will be identified by your username.

Remember to always save your work to Drive H and to save it regularly.

If you store work to any other drive or the desktop, you will lose it when the system re-boots.

 If you need to carry files with you then you are advised to use a USB flash drive as all computers have USB ports.

 If you work from home and bring files into the College, make sure they are saved in a format that the College computers can read. For example, save MS Works files as MS Word documents.

Accessing your files from home

 You can access the College network from your home computer.

 Visit www.uhi.ac.uk

 Click on

Current Students

At the next screen:  Click on the

myUHI

link  Log on using your college username and password

Accessing the Internet

 To access the Internet, double click the ‘Internet Explorer’ icon.  The first page you come to is PerthNet. You may wish to browse through this.

Surfing the Net

 To go directly to any website, type the address in the ‘Address Bar’ and click ‘Refresh’ or press the

Enter

key.

 To search for a particular website or general information on a subject, use www.google.co.uk

or any other search engine.

Email

  Perth College UHI uses an email system called Microsoft Outlook.

To start Outlook from a college machine, double-click the icon on the desktop. There is no need to log in – the system knows who you are due to your network login.

 Accessing your email from home is very similar, but will vary slightly depending on which web browser you are using.

 Visit http://outlook.com/uhi.ac.uk

 For Firefox or other web browsers, just enter your Username and Password.

If you are using Internet Explorer, you may need to add UHIAD\ to the front of your username eg UHIAD\00111952. Then enter your usual password. Click OK and you will be logged into your inbox .

Blackboard

 Blackboard is the UHI virtual learning environment (VLE).

 It can be used to access course materials, for communication and testing.

 In college it can be accessed from the Start menu, or from the link in PerthNet. It can also be accessed remotely from the UHI website ( www.uhi.ac.uk

)

WiFi

 Perth College UHI provides a wireless service for all staff and students.  This service is suitable for most modern mobile devices.  To gain access, connect to the UHI wireless network.  You will need to login with your username and password to use the service and you will be prompted for this.

 Currently UHI Wireless is available throughout the buildings in the campus, Outreach Centers and other UHI campuses.

 The strength of the wireless signal varies, depending on your location.

 Go to www.uhi.ac.uk/en/lis/wifi to get further instructions on connecting your device to the College WiFi network.

Printing

 Every student has a preset amount of printing credit (£10) attached to their account.  You can check this amount by positioning your mouse pointer over the

£

on the right hand side of the task bar at the bottom of your screen.

 This is a contribution towards any printing or copying your course requires and applies on all networked devices.  We also have networked machines called “multi-function devices” (MFD’s). The MFD’s are capable of printing, copying and scanning. Two of the machines can also copy and print in colour.

 There are 4 MFD’s in Brahan (1 colour in Library), 3 in Goodlyburn (1 colour) and a device in the Link.

Printing

Not all classrooms have a printer but printing can be sent to a centrally located units with secure release.    Brahan  3 rd  2 nd   1 st floor floor Library – opposite room 315 – corridor location adjacent to room 211 floor – opposite room 135 – adjacent to lift. This is a colour device.

Webster/Link  In IT area Goodlyburn  1 st floor corridor – adjacent to room 507  Art Studio – adjacent to refectory. This is a colour device.

YOU MUST REMEMBER TO LOG OUT AFTER USING THESE DEVICES OR THE NEXT PERSON COPYING WILL BE USING YOUR PRINT CREDIT!

Printing

 Once you have used your print credit (remember any copying or colour printing will also reduce your credit) you will have to pay for any subsequent printing, etc.

 Prices (for both printing and copying):

Size

A4 A3

B&W single

7p 9p

B&W double

10½p 13½p

Colour single

10½p 13½p

Colour double

15¾p 20¼p You can purchase print and copy credits from the Library desk and Goodlyburn Reception. Minimum purchase is £1. Any unused credit is not refundable. Credits are not transferrable.

 You can scan a document to your email account (this service is free!)  Students can print from their own mobile device to any of the MFD’s.

Instructions are available from the IT Suite or Library.

IT Support

 IT support relating to your course is normally available via your lecturer.

 If you are in the IT suite you will get help with basic problems from lecturing staff, if available.

 If you are working in the library, you will get help with basic problems from the library staff.

 If you notice a problem with any IT equipment, please report it to your lecturer or any other appropriate member of staff.

 Students who need support with network or Wi-Fi access on their own mobile devices should contact the library desk – they may be able to solve the problem there or will make an appointment with the ICT team. We can only provide connectivity and software support for college purposes – we will not repair your device for you.

Changing your password

Before you change your password, please click here to watch a short video on creating a safe password. Then follow the steps below to change your college password:  Press Ctrl + Alt + Del  Select

Change a Password

from the options   This will change your password for: • • • • • • Network access E-mail access Blackboard access Print/copy device access WiFi access My UHI access Choose a password that you will remember! (If you forget your password, you will need to contact the helpdesk on 77777 to have it reset)