Transcript UTMB eSubmissions Update

UTMB eSubmissions
Update
Open Forum
April 2006
Agenda
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NIH timeline
General status of eSubmissions
Grants.gov submission process
UTMB submission timeline
Training
NIH Timeline
eSubmissions
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Direct interface into Grants.gov for all
specified mechanisms during 2006
Targeted implementation of InfoEd
proposal tracking & submission by Dec
01, 2006
eSNAP has been enabled
Getting Started
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Make sure you and your key personnel are
registered in eRA Commons (does not include
reviewer registrations)
Download PureEdge software from
Grants.gov site
You do not need to register in Grants.gov
Remember, the deadline for submission is
5:00 local time
Grants.gov Process
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Download program announcement and
instructions from Grants.gov
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No more unsolicited proposals
Each announcement provides specific
instructions related to forms and
information for that PA
All work is done outside of Grants.gov
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Be sure to save file to your computer / network
drive
Grants.gov Submission process
(and suggested timeline)
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Begin routing near final / final budget
for approvals at least 5 working days
prior to submission deadline
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Email attachment or paper
Routing form is still paper
Plan to route final proposal to OSP at
least 3 working days prior to submission
deadline
OSP Process
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Verify completeness of proposal as per
PA
Validate for Grants.gov errors
Upload into Grants.gov
Track proposal into eRA Commons
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Errors vs. warnings
Validation period
Our “folder” strategy
CAMPUS INBOX
(Proposals submitted
to Research Services
for review)
Dept A
Dept B
INTERNAL
REVIEW
(Pre Award Use)
PENDING
SUBMISSION
SUBMITTED
to grants.gov
ACCEPTED by eRA
COMMONS
Specialist
Specialist
IF ERRORS, MARKED
AS REVISED
NOGA received
Dept C
Specialist
Div D
Specialist
Div E
Specialist
Dept F
Specialist
CORRECT &
RESUBMIT
MacIntosh Users
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Office of Sponsored Programs has
purchased a Mac
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User support
Training
Testing
Cytrex solution
Grants.gov Training
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Workshops
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Scheduled for May 3 (9 – 11, 4.302 RSH) and May
5 (3 – 5, 4.302 RSH)
Can schedule additional for June and later
deadlines
Staff is prepared to provide one-on-one
assistance
Available to provide department training for
admin support
InfoEd training will be rolled out late summer
Other assistance
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Have developed sample forms
Have developed “tips” sheet
Available work station
Available to come to you
Research Services has established an
“Electronic Submissions” quick link on
its website with helpful information
(http://research.utmb.edu/eSubmit.asp)
InfoEd
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Is UTMB’s longterm esubmission
solution
Will bypass upload process into
grants.gov
Goal is to be ready to pilot late summer
Be fully implemented by December 01,
2006
More information will be forthcoming
eSNAP
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Is available for use
Not mandatory
Training will be developed and rolled
out in the near future
Items to remember
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Deadline is a 5:00 upload into
Grants.gov
% effort has been replaced with manmonths
Non-modular budgets require a detailed
budget for each year
Every proposal must have an affiliated
program announcement
Pre-Award Specialists:
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Tracie Albritton
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X69424
[email protected]
X69423
[email protected]
X69464
[email protected]
X69430
Kelly Lee
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[email protected]
Sandi Cowan
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X69558
Helen Cook
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[email protected]
Cathy Sainz
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Other Contacts:
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Toni D’Agostino (AO)
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X69422
Mike King (technical)
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[email protected]
[email protected]
X69441
Christy Taylor (training)
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[email protected]
X69433
Questions:
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