Transcript Slide 1

DX Cut - Outs
CORP 3011
Financial Requirements
Presented by: Keshantha Chetty -Commercial Finance
Date: Monday, 17 November 2014
Financial Returnables
1. Pricing Schedule (Excel File)
Consists of following worksheets:
1. Readme
2. Tender Cover Sheet
3. 5.1.0 Preamble
4. 5.1.1 Summary
5. 5.1.2 Pricing
6. 5.1.3 CPA Formulae
7. 5.1.4 PS5
8. 5.1.5 Type of Material
9. 5.1.6 Exchange Rates
Input is required in all cells shaded light green
2. CPA (IG) Form – indicate Foreign payment method
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Tender Cover Sheet
CORP 3011
ENQUIRY No.
NAME OF PACKAGE:
DX Cut Outs
TENDERER’S NAME:
CATEGORY OF OFFER (MAIN,
ALTERNATIVE 1, ETC):
Tenderers to Enter:
1. Supplier’s Name
2. Category of Offer
This information pulls through into remainder of spreadsheet
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5.1.1 Summary
No
2
Item
Number
101
101.1
Head office overheads
4
101.2
Factory Overheads
5
101.3
Project management
6
101.4
Design Fees
7
101.5
Labour
102
Total Price
Preliminary and General
3
8
Foreign
Foreign
South
Currency: Currency: African Rand
1
4
Portion
Section Description
-
Components
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102.1
BRACKET,L FUSE-CUT/OUT 22kV WDXARM D3086
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102.2
BRACKET,L FUSE-CUT/OUT22KV ST XARM D3086
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102.3
HOLDER,FUSE:22 KV;100 A;CUT OUT
Tenderers to:
1. INPUT- Totals of Foreign Currency (in ZAR) and Local Portion in details
2. Note- Summary Calc. below table. Ensure accuracy of various worksheets
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-
5.1.2 Pricing
• Main Pricing Worksheet
• Linked to various worksheets
• Drop Down Menuso Column J, Column L and Column O
o Correction (Column J and Column L)
Tenderers to Ensure:
1. Unit Price in relevant currency into column M, Rate of Excange, exc
VAT
2. Currency code (eg ZAR or USD or EUR) into column L
Conversion to ZAR takes place based on your input into sheet
“5.1.6 Exchange Rates”
Note: some rows and columns that appear in the Excel file are hidden in the above extract
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Contract Price Adjustment (CPA)………………contd
• 15% Fixed Portion minimum (ie can be more eg 35% Fixed)
• Balance of Weightings (e.g. 85%)- make use of appropriate indices
• Sum of indices adds up to 100%
• No in-house indices allowed
• Proposed indices must be reflective of cost structure
• Final applicable CPA formulae may be negotiated with successful tenderers
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5.1.3 CPA Formulae
Formu
Tenderer's description of Formula A
la A
The Tenderer must
provide 5 years of
historical index data for
items not linked to
SEIFSA or Statistics SA
Indices (unless this
data is available via a
publicly accessible
website)
Full
title/definit
Base Month for CPA
Index Proportions / weightings for each Description / scope of index (e.g.
ion of
Source/publisher of index
Base Date Index Formula Currency Currency
if not Base Date as
Ref.
index (refer note 1)
Labour)
index as (e.g. SEIFSA, StatsSA, LME)
(refer note 5)
Code
Code
defined (refer note 4)
per
publisher
A1
A2
A3
A4
A5
Fixed 15% minimum not subject to
A6
0.150
CPA (0.150)
0.150
Total
Per Formula (A to M) Submitted, the Tenderers must Input:
1. Description of CPA Formula
2. For the balance of indices (e.g. 85%) making up each formula:
• % Weights (add up to 100% including minimum 15% Fixed portion)
• Description
• Definition from publisher
• Base month and Index plus Historical data See notes: Instructions)
Note: some rows and columns that appear in the Excel
file are hidden in the above extract
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Exchange
Rate
Currency
1,00 =
5.1.6 Exchange Rates
Date for which the rates
are published :
Currency Description
Code
South African Rand
Australian Dollar
Canadian Dollar
Swiss Franc
Danish Krone
Exchange Rate
Currency 1,00 = R Amount
Amount in Foreign
Currency
Amount in Rand
ZAR
R 1.0000
AUD
R 2.0000
CAN
R 0.0000
R 0.00
CHF
R 0.0000
R 0.00
DKK
R 0.0000
R 0.00
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R 0.00
-
R 0.00
Payment
Method 1a, 1b
or 2
Forex Payment Methods
Payment method 1:
Where the contract with a supplier is in a foreign currency and the payment
will be effected in a foreign currency………:
(1a) into the foreign bank account of the beneficiary
(1b) into an SARB-approved CFC account in South Africa
Payment method 2:
In South African Rand at the selling spot rate of exchange obtained by Eskom’s
Treasury on the date that the forward cover is cancelled. Eskom will notify the
supplier of the date that the forward cover is cancelled as well as the intended
payment date, which will be as per the agreed payment terms. Any exchange rate
adjustment after Eskom has notified the supplier of the date and the rate which the
forward cover is cancelled, will be for the account of the supplier.
Fixed Rand:
Provided that the tenderer nominates either Payment Method 1 or 2 as the main
tender offer, an alternative payment method offering a fixed price not subject to
exchange variation may be offered for Eskom's consideration.
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Forex: Key Concepts
1. Foreign amount being claimed must be proven: commercial invoice for the same
amount
2. Any markup to be charged on top must therefore be in ZAR and not Forex
3. Goods imported into the country for stock are treated as ZAR based
4. Tenderer must be importing the goods directly from overseas and not buying
from a local distributor, otherwise treated as ZAR based
5. Where tenderer proposes a ZAR-based contract (alternative offer), even then
the spot and forward rates must be confirmed with and approved by Treasury
If approved, then Eskom is not responsible for any exchange fluctuations
6. CFC account approval is granted for 1 year at a time; supplier must renew
validity with SARB timeously
Other hedges:
- Commodities are hedged too. We will request full information (volumes and
prices)
- CPA. We will request FRI
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Preference Points- note for JVs
• BBBEE certificate submitted for preference points must be for the JV and not for
individual entities who are party to the JV
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Other matters
• Pricing Schedule to be studied in advance by the person preparing the Pricing Sch.
• Offers must be COMPLETE & CLEAR
• ERROR CHECKING
o Conflicts
o Totals & Subtotals
o Cross References
o Cross casts
• If Detect errors- Please inform us urgently
• Printing settings for all documents are to be adjusted according to Tenderer’s
printer (readable, Repeat R0w & Column Headings & on A3 Paper)
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Other Matters
• Tenderers to please complete the Excel Pricing Schedule, included
on the tender bulletin
• Apart from the 2 identical hard copies (original and copy), the pricing
schedule must also be submitted in electronic format (CD) in both an
Excel & Pdf format.
• The hard copies must be submitted and signed by the authorised
signatory on the Tender cover Worksheet
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Questions
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