Transcript Document
Accessing MyUCF & Tools of the Trade
University of Central Florida – Orlando, FL Academic Advising Council New Faculty Orientation 2007
Agenda
Welcome & Introduction Academic Advising Council Accessing your PID & NID Faculty/Advisor Self Service Class rosters Student records eCommunity FERPA
University of Central Florida www.ucf.edu
Academic Advising Council
Provide advising leadership and direction for a continual program of academic advisor enhancement Supports the professional development of advisors http://pegasus.cc.ucf.edu/~aac/ Advisor UCF
University of Central Florida www.ucf.edu
How to get your PID & NID
PID (EmplID)
1.
Log in to the MyUCF portal at http://my.ucf.edu
. Follow the link
What is my PID & NID
?
Forgot your PID Password? Need myUCF help
?
University of Central Florida www.ucf.edu
How to get your PID & NID (cont’d)
2. Follow on-screen instructions to get your PID/NID.
Once you have your PID, write it down and click on
Return to myUCF
University of Central Florida www.ucf.edu
How to get your PID & NID (cont’d)
3. If you had your password reset to the default password. Your default password is the letter
yymmdd
format.
P
followed by your date of birth in Example: If your birth date is April 16, 1950, enter P500416 After log in, you will need to change your password. Ensure your new password is 6 characters long containing at least 2 letters or number symbols.
University of Central Florida www.ucf.edu
How to get your PID & NID (cont’d)
If you have
Forgot your PID Password?
You can reset your password but you need the following information.
Your PID, Date of Birth, Last 4 of SSN and UCF ID Card number.
University of Central Florida www.ucf.edu
How to get your PID & NID (cont’d)
Your UCF ID card number (ISO) is located here. If you need additional help click.
Need myUCF help?
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Class Rosters
1. Once you log in, go to
Faculty Advisor Self Service
located in the upper left hand corner under the myUCF Menu.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Class Rosters (cont’d) 2. To view students enrolled in a course where you are assigned as the instructor, you can
View Your Class Schedule
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Class Rosters (cont’d) 3. Be aware that if your class is listed in the Class Schedule as instructor “TBA,” you will need to use
Any Class Roster.
4. Choose the appropriate link from the menu
Your Class Rosters.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Class Rosters (cont’d) Use the drop down menu to select the appropriate term. 5. If you are scheduled to teach a course, you can click on Class Roster (people icon) to download your roster.
If you want to view grades, click on My UCF Grades icon
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Class Rosters 6. After you have clicked the Class Roster (people icon) your students will appear, you can download this roster in an excel format by clicking “Download”.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Class Rosters 7. If you are having troubles downloading your class roster then click “
Trouble Downloading
?”
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
8. Save the file to a designated location. You can then open the file in Excel The rows can be manipulated as needed.
ID
0000301
Last Name
Potter
First Name
Harry
Middle Name Units
12
Major
Education PhD -
Email Address
0000355 0000356 Simpson Simpson 0000357 Simpson 0000358 Simpson Homer Marge Maggie Bart 12 12 12 12 Education PhD Education PhD Education PhD Education PhD [email protected]
FERPA
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
9. If you wish to view Any Class Roster, then click on the – Any Class Roster. The UCF Class Roster page will appear. Enter in appropriate information, click search.
When search results appears, select the appropriate class section.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
How to Advisors can Access Student Record Information 1. Access your myUCF account and then select
Faculty/Advisor Self Service then
select
Advisors
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
2. To view a list of the student you are scheduled to advise, go to View Your Advisee Information or View any Student’s Information
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
3. To view your Advisees, click on “View my Advisees” tab.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Student Records (cont’d)
you can pull your assigned advisees by selecting View Your Advisee Information. To select other students not assigned to you select View Any Student’s Information.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Internal Advising Transcript
4. View any student, enter the Student’s ID (or use the search icon to locate the student).
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Internal Advising Transcript
Demographics:
Name Birthdate Residency status Local address* Local phone number* Preferred e-mail* Students can update this Information through myUCF.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Internal Advising Transcript
Course/Grade History:
(starts with transfer credit then first term at UCF and works to the present)
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
In this section you can find
Major/program, Test information, Catalog year by term, Degree awarded (only Shows after awarded), Intent to Graduate, Term/UCF/Career GPAs and Academic standing.
Term Enrollment Course prefix, number, & section, Course title, Grades, Forgiveness, Units taken (credit hours).
If you cannot gain access to myUCF call the help desk at 823-5117.
University of Central Florida www.ucf.edu
eCommunity
http://ecommunity.ucf.edu/ecommunity/login_form.jsp
University of Central Florida www.ucf.edu
eCommunity
Student… Pictures Current emails Biographical sketches
University of Central Florida www.ucf.edu
FERPA
FERPA is the United States federal law that protects student records privacy review and disclosure rights. The law guarantees these rights for both current and former UCF students.
Student educational records are considered confidential As a UCF faculty or staff member you have a responsibility to protect and keep confidential educational records in your possession Posting of grades in public Leaving assignments for pick up
University of Central Florida www.ucf.edu
myUCF Grades
Optional program to post grades to students electronically and securely using the myUCF portal. Scantron results from Test Scoring will be automatically uploaded to your courses in myUCF Grades.
University of Central Florida www.ucf.edu
Academic Advising Council
•
The University of Central Florida’s academic advising programs link the university with its students by providing guidance, information, and assistance to encourage students to make the best possible use of the university's resources. Academic advising is… the process that assists students in the clarification of educational, career, and life goals and the translation of those goals into educational plans. An ongoing, developmental process of communication and information exchanges between an advisor and student, focused on helping each student make informed decisions. These exchanges center on a relationship of trust between the advisor and student, and although advisors provide assistance, each student must take responsibility for his or her decisions. An important component of teaching. All dimensions of advising provide quality service that support student academic progress, contribute to the quality of each student's overall university experience, and address specific individual student needs.
University of Central Florida www.ucf.edu
University of Central Florida
Questions?
www.ucf.edu