Transcript Document
Accessing MyUCF & Tools of the Trade
University of Central Florida – Orlando, FL Academic Advising Council New Faculty Orientation 2008
Agenda
Welcome & Introduction Academic Advising Council Accessing your PID & NID Faculty/Advisor Self Service Class rosters Student records eCommunity FERPA
University of Central Florida www.ucf.edu
Academic Advising Council
•
The University of Central Florida’s academic advising programs link the university with its students by providing guidance, information, and assistance to encourage students to make the best possible use of the university's resources. Academic advising is… the process that assists students in the clarification of educational, career, and life goals and the translation of those goals into educational plans. an ongoing, developmental process of communication and information exchanges between an advisor and student, focused on helping each student make informed decisions. These exchanges center on a relationship of trust between the advisor and student, and although advisors provide assistance, each student must take responsibility for his or her decisions. an important component of teaching. All dimensions of advising provide quality service that support student academic progress, contribute to the quality of each student's overall university experience, and address specific individual student needs.
University of Central Florida www.ucf.edu
Academic Advising Council
• Provide advising leadership and direction for a continual program of academic advisor enhancement • Supports the professional development of faculty and professional advisors
University of Central Florida www.ucf.edu
How to get your PID & NID
PID (EmplID)
1. Log in to the MyUCF portal at http://my.ucf.edu
.
Follow the link What is my PID & NID?
University of Central Florida www.ucf.edu
How to get your PID & NID (cont’d)
2. Follow on-screen instructions to get your PID/NID.
Once you have your PID, write it down and click on
Return to Login
.
University of Central Florida www.ucf.edu
How to get your PID & NID (cont’d)
3. Use your PID and a default password for your first log in. Your default password is the capital letter
P
followed by your date of birth in
yymmdd
format.
Example: If your birth date is April 16, 1950, enter P500416 After log in, you need to change your password; after doing so, you will be forced out of the system.
Log in again using your PID and newly designated password.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Class Rosters
1. Once you log in, go to
Faculty/Advisor Self Service
located in the MyUCF Menu.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Class Rosters (cont’d) 2. To view students enrolled in a course, you can view
View My Class Schedule
or
Any Class Roster
.
Be aware that if your class is listed in the Class Schedule as instructor “TBA,” you will need to use
Any Class Roster.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Any Class Rosters (cont’d) 3. You will be given a new window so you can search for the course.
4. Enter in the appropriate criteria, then select the desired section from the results.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
My Class Rosters (cont’d) 5. You will be given a new window from which you can choose the course or section for which you want a roster. Roster provides name, email, standing, PID, NID and Academic college/major.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Student Records
1. Once you log in, click on the
Faculty/Advisor Self Service
located in the upper left hand corner under the MyUCF Menu.
2
.
Then, click on the
Advisors
link.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Student Records (cont’d) 3.
For student information you can pull your assigned advisees by selecting
View Your Advisee Information.
you select
Information.
To select other students not assigned to
View Any Student’s
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Student Records (cont’d)
Enter the student’s ID (or use the drop down menu to locate the student).
Select the information you would like to view from the drop down menu.
Demographic information Available includes: Address Email Address Emergency Contact Telephone You can access a student’s class schedule (in the same format as
Your class schedule
and
Your weekly schedule grid
)
.
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Internal Advising Transcript (under Student Records)
Demographics:
Name Birthdate Residency status Local address* Local phone number* Preferred e-mail*
*students can update this Information through MyUCF
University of Central Florida www.ucf.edu
Faculty/Advisor Self Service
Internal Advising Transcript (under Student Records)
Course/Grade History:
(starts with transfer credit then first term at UCF and works to the present) Major/program Test information Catalog year by term Appointment time Degree awarded (only shows after awarded) Intent to Graduate Term/UCF/Career GPAs Academic standing
Term Enrollment including:
Course prefix, number, & section Course title Grades Forgiveness Units taken (credit hours)
University of Central Florida www.ucf.edu
eCommunity
http://ecommunity.ucf.edu/ecommunity/login_form.jsp
University of Central Florida www.ucf.edu
eCommunity
Student… Pictures Current emails Biographical sketches
August 19, 1:30-2:15 Online Course Tools CL1 - 205
University of Central Florida www.ucf.edu
FERPA
FERPA is the United States federal law that protects student records privacy review and disclosure rights. The law guarantees these rights for both current and former UCF students.
• Student educational records are considered confidential • As a UCF faculty or staff member you have a responsibility to protect and keep confidential educational records in your possession • Posting of grades in public • Leaving assignments for pick up
University of Central Florida www.ucf.edu
myUCF Grades
Optional program to post grades to students electronically and securely using the myUCF portal. Scantron results from Test Scoring will be automatically uploaded to your courses in myUCF Grades.
August 19 or 20 10:15-11:10 CL1, 120
University of Central Florida www.ucf.edu
University of Central Florida
Questions?
www.ucf.edu