Transcript Chapter 3 File Management

CHAPTER 3 FILE MANAGEMENT
3.1 Basic Concept of Directory
and Sub-directory
 To

handle computer files systematically
put files of the same type or for the same purpose in a
directory
 We
can have sub-directories inside a directory.
 In Microsoft Windows, the terms folder and subfolder are used to represent a directory and a subdirectory respectively.
3.1 Basic Concept of Directory
and Sub-directory
The ‘music’ sub-directory
has 2 sub-directories.
Files for the
same type
The ‘my files’ directory
has 3 sub-directories.
Files for the
same purpose
type
The ‘text’ sub-directory has 1
sub-directory and 2 files.
The use of directory to store files
3.2 Basics of File Management

Common tasks in managing files are to

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create
save
search
move
copy
delete
3.2 Basics of File Management

Creating and Saving a File

when we use software to perform a specific task, e.g.:

writing a letter with a word processor
a file may be created in the process
 a file can be saved in specific folders
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3.2 Basics of File Management

Searching a File
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If we know the location of a particular file, we can use Windows
Explorer to access the file.
Locating a file by
Windows Explorer
3.2 Basics of File Management

Searching a File
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If we cannot recall the file location, we can use the search
function to find the file for us.
1. Run ‘Search’ function
by selecting ‘Start’
 ‘All Programs’ 
‘Search’.
Locating files with the search function
2. Select ‘All files and
folders’.
3.2 Basics of File Management

Searching a File
3. Type in file name.
6. Matched files will be
shown on the right.
4. Select a target disk
drive or folder in the
pull down menu.
5. Click Search
to start searching.
Locating files with the search function
3.2 Basics of File Management

Moving and Copying a File
To move a file is to place it from one location to another.
 To copy a file is to create a new file with the same content as the
original one.
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3.2 Basics of File Management

Moving and Copying a File
Move
a file
1. Start Windows Explorer. Select
the file you want to move or copy.
Copy a file
2a. Select ‘Edit’  ‘Cut’ on the menu.
Moving and copying a file
3.2 Basics of File Management

Moving and Copying a File
2b. Select ‘Edit’  ‘Copy’ on the menu.
3.
Select the destination of the file
and then select ‘Edit’  ‘Paste’.
Moving and copying a file
3.2 Basics of File Management

Moving and Copying a File
4.
File has been moved or copied.
Moving and copying a file
3.2 Basics of File Management
• Deleting a File
– remove a file from the computer
– The deleted file will first be kept in the
Recycle Bin.
– Files in the Recycle Bin will be removed
completely when you empty the Recycle Bin or
when it is full.