Transcript Running a Little League

Running a
Little League
Is there a
“What to do When”
GUIDE
For a League
PRESIDENT?
To Start with
You Need:
A Copy of the Latest
“Little League Operating Manual”
(the White Book)
A Copy of the each of the Latest
Baseball and Softball
“Official Regulations and PLAYING
RULES”
(the “small” rulebooks)
That’s IT !!!
All You Need
to do now is
FOLLOW
ALL the RULES
in the BOOKS!
Running a
Little League
The following
SLIDES list
the TOPICS to be
covered, but since every
League is unique and each
League generally does things a
little differently, we will
not tell you how to
“run” Your League.
That’s Up To YOU.
Where to Begin?
If you haven’t already gotten
a copy of the publication
“A Year in the Life of
Hometown Little League”
GET ONE
A copy can be downloaded/printed from
www.littleleague.org/Assets/forms_pubs
/asap/HometownPublication2012.pdf
If you’ve already got one,
READ IT
It is “BY FAR” the most helpful
publication for planning and scheduling
all of the various activities involved with
running a Little League
FALL
ELECTIONS
Notice Of Annual Meeting
Meeting Quorum (Membership)
Ballot / Nominations
Absentee Ballots
Voting / Election
New BOARD
Discuss “Responsibilities”
Establish Committees
START PLANNING for the new Season
BUDGET (Income and Expenses)
Set Meeting Schedule
FALL
Establish Policies for
League Assets
BANK ACCOUNT(s)
Treasurer Procedures
Treasurer Reports
EQUIPMENT
Inventory
Inspect/Repair/Replace
Issue/Return/Accountability
CONCESSIONS
Equipment
Inventory / Supplies
Income (Cash Box)
FALL
PLAN FUNDRAISERS
Never Too Early to Start
Gather Ideas
Try Anything
Try Everything
Get PARENTS Involved
FALL BALL
Training and Development Program
If you run one, GREAT
If you don’t run one, WHY?
WINTER
Review Your
Constitution
Incorporation / Tax Exemption
Local Rules / Ground Rules / By-Laws
(including Methods for Selecting All Star
Players, Mangers, and Coaches)
District
Presidents Meeting
Meet the District Staff
Meet the Other Presidents
Discuss:
Plans for Upcoming Season
Interleague Play
Tournaments
District “Responsibilities” (Dues/Fees)
WINTER (cont’d)
REGISTRATION
Multiple Dates and Times
Advertise, Advertise, Advertise
Contact Last Year’s Players / Parents
POST
League Boundary Map
Budget / Financial Report
Tryout Schedule
Have “Knowledgeable” People Present
Verify Players’ AGE and RESIDENCY
IDENTIFY POTENTIAL
Umpires, Managers, Coaches,
Team Moms/Dads, and SPONSORS
COLLECT
Playing Fees & Membership Dues
Medical Release Forms
WINTER (cont’d)
Application for Charter
and Insurance
Submit EARLY (by Jan 1)
Safety Inspections
Facility
Playing Equipment
Appointment of
Managers and Coaches
Screen Applicants (Background Checks)
President Appoints
Board Approves
WINTER (cont’d)
Clinics and
Educational Programs
Regional Clinics / Seminars
District 16 Clinics
Area Little League Roadshows
Individual League Clinics
CD Rom / Videos
Pamphlets / Handouts
Who Needs To Be Educated?
PRESIDENT and BOARD MEMBERS
Umpires
Managers and Coaches
PARENTS
SPRING
Divisions/ Teams
Number of Players Registered
Baseball / Softball
Age Breakdown
How many Teams
How many Players on a Team
TRYOUTS
Advertise
Multiple Dates / Times
Players must Attend 50% of Sessions
Conducting the Tryout
(Test ALL 5 Areas)
All Managers Present
Rating Sheets
SPRING (cont’d)
Player Selection (DRAFT)
Run by PLAYER AGENT
Must use an Approved Method
Pre-Identify “Options”
No “Gentlemen’s Agreements”
Player Trades
Scheduling Practices
and GAMES
BALANCE the Schedules
Be FAIR to ALL Teams
“Typical” Schedules are
in Operating Manual
Schedules are Approved by the Board
SPRING (cont’d)
Waiver Forms
Regulations II(d) and IV(h)
Submit through DA
Must be Approved PRIOR to Player
Participating in League Play
ROSTERS
Submit to Williamsport
Copy to DA
Interleague/Combined
Team Forms
Submit to DA
SPRING (cont’d)
OPENING DAY
Advertise
Brief Ceremonies
Aside from Registration, this is
probably your Best Opportunity to
provide League Information to the
most people at one time.
If you need HELP
from your Members,
Opening Day is a
Good Time to ASK
PLAY BALL
and
HAVE FUN
SUMMER
All Star Tournament
Selecting Players
Selecting Manager/Coaches
Tournament Affidavit
Waiver Forms
Pay LLB Fee
Tournament Play / Travel
Got a Problem
IF YOU NEED HELP
ASK FOR IT
The District Staff
is comprised of
individuals who have
EXTENSIVE EXPERIENCE
in Little League
They are
READY TO HELP
District 16
Chain of Command
D.A.
District
Staff
League President
Board Members
Managers and Coaches
Players and Parents / Guardians
If you have an “Issue/Problem”, work your way
UP the Chain One Step At A Time. Try to resolve
the issue/problem “at the lowest level.”
If not resolved in a timely manner,
go ONE step Higher.
LAST BUT NOT
LEAST
TRY TO
ENJOY THE EXPERIENCE
THANK YOU
MR/MS PRESIDENT
FOR YOUR TIME and
DEDICATION
and
HAVE A GREAT YEAR