Transcript Welcome to word - ..::HAKS Limited : Empowering nation's

Introduction to
History of Microsoft Office
• Microsoft Office 3.0 was the first version of Office
• Microsoft Office 4.0 was released in 1994, containing Word 6.0, Excel 5.0,
PowerPoint 4.0, Mail, and Access.
• Microsoft Office 4.3 was the last 16-bit version
• Microsoft Office 95 was done as a fully 32-bit version to match Windows
95.
• Microsoft Office 97, a major milestone release which included hundreds
of new features and improvements.
• Microsoft Office 2000 introduced adaptive menus, where little-used
options were hidden from the user.
• Microsoft Office XP: released in conjunction with Windows XP, is a major
upgrade with numerous enhancements and changes.
• Microsoft Office 2003: was released in 2003. Two new applications made
their debut in Office 2003: Microsoft InfoPath and OneNote.
• Microsoft Office 2007: was released in 2007.
Programs we will use in class:
• Microsoft Word 2007: Word Processing
• Microsoft Excel 2007: Spread Sheets
• Microsoft PowerPoint 2007: Presentations
• Microsoft Access 2007: Databases
Starting Out
• In this section you will learn how to:
•Launch and exit Word
•Interact with the commands in Word
•Create a new document
•Type, select, and delete text
Word 2007
Microsoft Office Word 2007, the latest
version of one of the world’s most popular
word processors. In this lesson, we’ll talk
about what Word 2007 is, how to open it,
what new features you can expect, and how
to close it.
Word 2007
What is Microsoft Office Word 2007?
• Twelfth version of Microsoft’s popular word
processing program
• Create professional looking documents quickly
• Add tables, charts, pictures, and more
Word 2007
Launching Word
Start  All Programs  Microsoft Office  Word 2007
Word 2007
Interface Overview
Word 2007
Interacting with Word
• Icons
• Drop-down menu (also known as combo
box)
• Expanding menu items
• Checked items
Word 2007
Closing Word
Click X or Office Menu  Exit Word
Create a Document
Now that we know a little bit about
using Microsoft Office Word 2007,
we’re going to start creating a
document.
Create a Document
Creating a New Document
Office Menu  New, then select Blank Document
• Left Pinky: `, 1, A, Z, Tab,
Caps, and Shift
 Left Ring: 2, W, S, and X
 Left Middle: 3, E, D, and C
 Right pointer: 6, 7, Y, U, H, J,
N, and M
 Right Middle: 8, I, K, and ,
 Right Ring: 4, 5, R, T, F, G, V,
and B
 Left Pointer: 4, 5, R, T, F, G, V,
 Right Pinky: O, -, =, DEL, [,
and B
], \, ;, ‘, ENTER, /, and Shift
 Left Thumb:
Space Bar
 Right Thumb:
Space Bar
Create a Document
Typing Text
Click in document to insert cursor, and type away!
Create a Document
Deleting Text
Click to place cursor, and press Backspace
Create a Document
Basics of Selecting Text
Click and hold for insertion point, then drag over other text
Questions & Review
1. What are the four programs that we will use?
Word, Excel, PowerPoint, and Access 2007
2. What is one way to launch Word?
Start  All Programs  Microsoft Office  Word 2007
3. What is one way to close Word?
Click X or Office Menu  Exit Word
Introduction to Microsoft Office 2007
(continued)
• Office 2007 Programs
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Starting an Office Program
• Click the Start button on the Windows
taskbar; point to All Programs; click Microsoft
Office; click an Office program.
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Click right
button of the
mouse and
select New
Identifying the Parts of an Office Window
• Word program window
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Identifying the Parts of an Office Window
(continued)
• Common window elements for Office 2007 programs
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Identifying the Parts of an Office Window
(continued)
• Using the Ribbon:
• The Ribbon displays and organizes the
commands and tools of the program.
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Identifying the Parts of an Office Window
(continued)
• Using the Ribbon (continued):
– Commands are organized into categories, called
tabs; contextual tabs are only displayed for certain
tasks.
– On a tab, commands are organized logically into
groups.
– A dialog box launcher opens a dialog box or task
pane.
– A gallery shows a sample end result; Live Preview
applies the change as you point to an option.
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Identifying the Parts of an Office Window
(continued)
• Using the Office Button:
• Click the Office Button to access file-related commands.
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•
Identifying the Parts of an Office Window
(continued)
Customizing the Quick Access Toolbar:
• The Quick Access Toolbar contains regularly used commands. You
can customize by adding other commands or moving it.
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Accessing Contextual Tools
• Using the Mini Toolbar and Shortcut Menus:
• The Mini toolbar contains common formatting commands;
shortcut menus provide a quick way to access relevant
commands.
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Accessing Contextual Tools (continued)
• Using KeyTips:
• You can use the keyboard to access all the
options on the Ribbon using KeyTips by
pressing the Alt key.
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Customizing Office Programs
• Changing Program
Options:
• Customize program
settings by clicking the
Office Button, then the
Word (or other program
name) Options button.
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Customizing Office Programs (continued)
• Using Zoom Controls:
• You can control the size of your document
on the screen using the Zoom controls.
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Customizing Office Programs (continued)
• Resizing Program Windows:
• You can use the sizing buttons on the right side of
the title bar to adjust the size of the program
window.
• The Restore Down button changes to the Maximize
button when clicked.
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Getting Help with Office
• Using the Help Window:
• Get help by clicking the Microsoft Office Help button
on the right side of the Ribbon or by pressing F1 to
open a Help window.
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Browse topics
Search for specific word or phrase
View table of contents
Choose how to display Help window
Access online or offline contents
Getting Help with Office (continued)
• Word Help Window
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Getting Help with Office (continued)
• Using ScreenTips:
• Rest the mouse pointer on a button to display
a box with descriptive text, called a ScreenTip.
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Closing an Office Program
• When you have only one document open in
the program window, you can click the Close
button on the title bar to close the
document and exit the program at the same
time.
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Starting with the
button, it will
make selected text bold. The
keyboard command for this is hold
down the ctl button and press B.
The
b
These 7 buttons are very useful
and you will use them often. Try
these buttons on your Happy
Birthday text just to see what
happens and if you like any of
them you can keep them. Or when
you are finished you can always
click the button again to undo it.
utton is italicize. Be careful
with this one, with some fonts the
italicize button makes it hard to read.
The keyboard command for italicize is
hold down the ctl button and press I.
and are subscript and superscript. These are
used for fractions I use these frequently when
making recipe cards. The subscript and superscript
will sometimes automatically change numbers into
fractions while you are typing.
The
utton allows you to change the color of
your text. Select the Happy Birthday Text and click on
the
utton. You will get a dropdown menu of
colors with an option at the bottom More colors. If
you select More colors you will get to create your
own color using this window.
The 1st button is a bulleted list. Click on the dropdown
menu to see you selections for you bullets.
Working with Microsoft Word
2007
Navigating a Document, Doing more with your
document, Opening, Saving and Closing
Word 2007
•Navigate through your
document in different ways
•Use the Go To dialogue box
Navigating a Document
Now that we know how to create a document,
we’re going to learn how to navigate through it
using the mouse, keyboard, scroll bars, and the
Go To dialogue.
Navigating a Document
Navigate Using the Mouse
Click in document to place focus (cursor)
Navigating a Document
Navigate using Scroll Bars
Click up or down arrows, or click and drag place marker
Navigating a Document
Navigate Using the Keyboard
Use special keyboard keys to navigate
Navigating a Document
Using the Go To Dialogue
Jump to a specific point in the document
Questions & Review
1. Identify three ways to navigate throughout
your document?
1. Navigate Using the Keyboard
2. Navigate Using the Mouse
3. Navigate using Scroll Bars
Word 2007
•Use some basic and advanced
formatting
•Use undo and redo
•Remove formatting
Do More with Your Document
Now that we’ve got the basics of
creating documents down, we’re going
to learn some advanced tricks, including
applying formatting, removing
formatting, and using Undo and Redo.
Do More with Your Document
Using Basic Formatting
Use text formatting to convey emphasis
Do More with Your Document
Using Advanced Formatting
Use more elaborate text formatting
Do More with Your Document
Using Undo: Ctrl + Z
and Redo: Ctrl + Y
Undo will remove last action, redo can repeat an action over and over
Do More with Your Document
Remove Formatting
Click command to revert to regular font
Questions & Review
1. What are the shortcut keys for Undo & Redo?
Control + Z and Control + Y, respectively
2.
What are the shortcut keys for Bold, Underline, & Italics?
Control + B, Control + U, and Control + I
Working with Your Document
So far, we have learned how to create
documents, but we have been creating
documents from scratch. That’s really
not practical! Let’s take a look at how
to open, save, close, and work with
Word documents.
Working with Your Document
•Save and open files
•Use the Recent Documents list
•Switch between open files
•Close documents
Working with Your Document
Saving Files
Office Menu  Save, give name and pick save location
Working with Your Document
Opening Files
Double-click icon, Office Menu  Open
Working with Your Document
Use Recent Document List
Click Office Menu, list shown on right
Working with Your Document
Switch Between Open Files
View ribbon  Switch Windows or click item in the Taskbar
Working with Your Document
Closing Files
Close document without closing Word
Questions & Review
1. What is one way to open a word file?
Double-click icon, Office Menu  Open
2. What is one way to switch between open files?
View ribbon  Switch Windows or click item in the Taskbar
3. What is one way to close Word?
Click X or Office Menu  Exit Word
Working with Microsoft Word
2007
Layouts and Views
Using Layouts & Views
• In this section you will learn how to:
•Use print layout, full-screen reading
view, Web layout, online view, and
draft view
•Use Minimize, Maximize, and Restore
•Use zoom on the View ribbon
•Use the view controls on the Status
bar
Using Layouts and Views
So far, we have used Word’s default print view.
This view gives you a pretty good idea of how your
document will look on paper. But what if you’re
creating a Web page? Or what if you’re more
interested in reading the document? Word has
views for many different purposes, and that’s what
we’re going to learn about in this lesson.
Using Layouts and Views
Using Print Layout
The default view of Word
Using Layouts and Views
Using Full Screen Reading
Use to read document like a book
Using Layouts and Views
Using Web Layout
Shows document as if it was a Web page
Using Layouts and Views
Using Outline View
Shows only text and headings
Using Layouts and Views
Using Draft View
View as draft, images and formatting are removed to show only content
Basic Viewing Tools
We are now going to look
at some tools that we can
use in those views to
maximize our efficiency.
Basic Viewing Tools
Maximize/Minimize/Restore
Common for nearly every window
Basic Viewing Tools
Using Zoom on View Ribbon
In or out, auto 100%, etc.
Basic Viewing Tools
View Controls on Status Bar
Cycle page views, click & drag zoom slider
Basic Viewing Tools
Using the Zoom Dialogue
Click Zoom command or percentage
Questions & Review
1. What is the default view in Word?
Print Layout
2. What is one way to change the zoom % in Word?
View Controls on Status Bar
Cycle page views, click & drag zoom slider
Working with Microsoft Word
2007
Quick Access Toolbar
Quick Access Toolbar
•Use and move the Quick
Access Toolbar
•Add/remove toolbar buttons
•Use the Options dialogue to
customize the toolbar
Quick Access Toolbar
Although toolbars have mostly been done
away with in Microsoft Office Word 2007, we
do have the Quick Access toolbar. This toolbar
is right next to the Office menu. It’s a place to
store your most frequently used commands, to
save you from hunting around in the ribbons.
In this lesson, we’re going to learn all about
the toolbar!
Quick Access Toolbar
Using the Toolbar
Just click the icon! (Shown are Save, Undo, Redo, and Customize)
Quick Access Toolbar
Adding/Removing Buttons
Click pull-down arrow for options
Quick Access Toolbar
Move Quick Access Toolbar
Click pull-down arrow, select location
Quick Access Toolbar
Use Options to Customize
Pull-down arrow  More Commands
Questions & Review
1. How do you add/remove buttons from the
Quick Access Toolbar?
Click pull-down arrow for
options
2. How do you move the Quick Access Toolbar?
Click pull-down arrow, select
location
Working with Microsoft Word
2007
Ribbons & Chunks
Ribbons and Chunks
Now that we know how to use some of the
elements of the Word screen, it’s time for
the big stuff: ribbons and chunks. Ribbons
and chunks form the core of the new Office
interface, so it’s important that we really
understand how they work before we look at
the individual ribbons and commands.
Ribbons and Chunks
About Ribbons
Seven ribbon tabs, more appear for certain objects
Ribbons and Chunks
About Chunks
Each ribbon has chunks or groups of commands
Ribbons and Chunks
About Option Buttons
Some chunks have more options or other specific dialogue boxes
Ribbons and Chunks
Minimizing the Ribbon
Click pull-down arrow beside Quick Access toolbar  Minimize
Questions & Review
1. Identify three of the seven main ribbons in Word?
Home, Insert, Page Layout, References, Mailings,
Review and View
2. Identify three of chunks found in the Home Ribbon?
Clipboard, Font, Paragraph, Styles, and Editing
3. How do you minimize a ribbon which you do not
want visible?
Click pull-down arrow beside Quick Access toolbar  Minimize
Working with Microsoft Word
2007
The Home Ribbon
The Home Ribbon
Now that we know how to use the
different parts of the Word interface,
we’re going to learn about the Home
ribbon. This is probably the ribbon you
will use the most often, so this is to help
familiarize yourself with the commands
when you go to use them.
The Home Ribbon
Clipboard Commands
Cut, copy, paste, and Format Painter
The Home Ribbon
Font Commands
Font formatting options
The Home Ribbon
Paragraph Commands
Used to modify layout of text on the page
The Home Ribbon
Styles Commands
Choose from pre-made font styles to ensure consistent formatting
The Home Ribbon
Editing Commands
Find and replace text, select objects
Questions & Review
1. What are three items found on the Clipboard
Chunk?
Cut, Copy, Paste and Format Painter
2. What three items found in the Font Chunk?
Bold, Italics, and Underline
3. What are three items found on the Paragraph
Chunk?
Right, Center, and Left Justify
Working with Microsoft Word
2007
The Insert Ribbon
The Insert Ribbon
The next ribbon we are going to look at
is the Insert ribbon. When you have
mastered creating basic documents, this
ribbon will help you add other elements
to your document, such as charts,
pictures, cover pages, headers, and
footers.
The Insert Ribbon
Pages Commands
Add title page, insert blank page, insert page break
The Insert Ribbon
Tables Commands
Insert a grid to organize text or images in your document
The Insert Ribbon
Illustration Commands
Insert graphical elements
The Insert Ribbon
Link Commands
Create an external hyperlink, a bookmark, or cross-reference
The Insert Ribbon
Header/Footer Commands
Create consistent headers/footers
The Insert Ribbon
Text Commands
Insert specialized text elements
The Insert Ribbon
Symbols Commands
Insert specialized characters, like mathematical symbols
Questions & Review
1. Identify three items found in the Pages Chunk?
Cover Page, Blank Page, and Page Break
2. Identify three items found in the Illustrations Chunk?
Picture, ClipArt, Shapes, SmartArt, and Chart
3. Identify three items found in the Header & Footer
Chunk?
Header, Footer, Page Number
Working with Microsoft Word
2007
The Page Layout Ribbon
Page Layout Ribbon
In this section, we’re going to
take a look at the other four
ribbons and see what commands
they offer. We’ll start out with
the Page Layout ribbon.
Page Layout Ribbon
Themes Commands
Select an overall look and feel for your document
Page Layout Ribbon
Page Setup Commands
Control the physical properties of your document
Page Layout Ribbon
Page Background Commands
Control what goes on the page behind the text
Page Layout Ribbon
Paragraph Commands
Control indentation and line spacing
Page Layout Ribbon
Arrange Commands
If you have overlapping objects, control their layout here
Questions & Review
1. Identify three items on the Page Setup Chunk?
Orientation, Columns, Breaks, and Line Numbers
2. Identify three items on the Page Background Chunk?
Watermark, Page Color, and Page Borders
3. Identify three items found in the Arrange Chunk?
Text Wrapping, Group, and Rotate
Working with Microsoft Word
2007
The Review Ribbon
Review Ribbon
The last ribbon that we are going to
look at is the Review ribbon.
Although some of the commands on
this ribbon are quite advanced,
some of them (such as spell check)
are easy to use. Those are the
commands that we will focus on.
Review Ribbon
Proofing Tools
Check for errors in the document
Review Ribbon
Comments Commands
Portion of text that appears as a balloon, eg. reminder or explanation
Review Ribbon
Tracking Commands
If document is shared, track who changed what
Review Ribbon
Changes Commands
Accept or reject changes to a document
Lesson 3.4: Review Ribbon
Compare Commands
Handy when editing two documents
Lesson 3.4: Review Ribbon
Protect Commands
Prevent others from modifying document
Lesson 3.5: Contextual Ribbons
In our very first look at ribbons, we learned that some ribbons appear only
when you are creating or working with certain objects. In this lesson, we will
take a closer look at these contextual ribbons. We will also look at the only
ribbon that is off by default: the Developer ribbon.
Lesson 3.5: Review Ribbon
WordArt Tools
Explore many new WordArt options
Lesson 3.5: Review Ribbon
Text Box Tools
Create a text box to highlight information in your document
Lesson 3.5: Review Ribbon
Equation Tools
Create complex mathematical equations
Lesson 3.5: Review Ribbon
SmartArt Tools
Create professional diagrams easily
Lesson 3.5: Review Ribbon
Table Tools
Appears when you create or modify tables in your document
Lesson 3.5: Review Ribbon
Chart Tools
Explore a whole new set of charts to show information
Lesson 3.5: Review Ribbon
Picture Tools
Adjust many characteristics of a picture
Lesson 3.5: Review Ribbon
Header and Footer Tools
Adjust document headers and footers
Lesson 3.5: Review Ribbon
Developer Ribbon
Used to create and edit Macros
Questions & Review
1. What are the four programs that we will use?
Word, Excel, PowerPoint, and Access 2007
2. What is one way to launch Word?
Start  All Programs  Microsoft Office  Word 2007
3. What is one way to close Word?
Click X or Office Menu  Exit Word
Working with Microsoft Word
2007
Printing and Viewing
Printing and Viewing
• In this section you will learn how to:
•Use Print Preview and the Print
Preview ribbon
•Use print commands
•Use basic and advanced print options
•Modify printer properties
Using Print Preview
There will be times when you want to
print out a paper copy of your document.
Before you print, however, you should
make sure that everything looks OK. In
this lesson, we’re going to look at how to
preview a document before printing.
Using Print Preview
Opening Print Preview
Office Menu  Print  Print Preview
Using Print Preview
The Print Preview Ribbon
Review document, make last-minute changes
Using Print Preview
Navigating Print Preview
Page up/page down or buttons
Using Print Preview
Closing Print Preview
Close to return to regular Word view
Using Print Preview
Print Preview vs. Print Layout
Print a Document
Now that we know how to
preview and set up our
document, it’s time to learn how
to print!
Print a Document
Print Commands
Office Menu  Print
Print a Document
Using Basic Print Options
Choose printer, copies, print criteria, etc
Print a Document
Setting Printer Options
Click Properties button in Print dialogue
Questions & Review
1. How do you open Print Preview?
Office Menu  Print  Print Preview
2. Identify one difference between Print Preview
and Print Layout?
Print Preview
3. What is one way to close Word?
Click X or Office Menu  Exit Word