Transcript Slide 1

JEFFERSON COUNTY PUBLIC SCHOOLS
School Report Card (SRC)
Documentation
Fall 2013
THE ELEMENTS OF THE SCHOOL REPORT CARD ARE:
School Report Card:
The School Report Cards provides
information about each school and
district, including test performance,
teacher qualifications, student safety,
awards, parent involvement and much
more. The School and District Report
Cards were established by statute, KRS
158.6453, and regulation, 703 KAR
5:140. Additionally, the Report Cards
must incorporate the requirements of
the federal No Child Left Behind
(NCLB) Act.
Schools and districts are required upon
request to print cards for parents
lacking Internet access.
The Purpose of the School Report
Card is to keep parents and
community members informed
about what is going on in each
Kentucky school.
SCHOOL REPORT CARD TIMELINE:
August 9, 2013
August 28, 2013
School Report Card data collection tool is open for data entry
JCPS schools MUST have all data entered into the KDE Report Card data
collection tool and fax their Principal’s School Report Card Sign Off sheet
to The Division of Data Management, Planning and Program Evaluation at
6255.
August 30, 2013
District signs off on School Report Cards
Mid-September 2013
SRC data are released to schools and districts for review before public
release
September 23, 2013
Public release of the 2012-2013 School Report Card
SCHOOL REPORT CARD – IMPORTANT DOCUMENTS:
Listed below are documents that will assist you through the SRC Process:
Fall 2013 KDE School Report Card
Designee Instructions
Contains your User ID and Password as important timeline information
Use the following ling to access the Kentucky Department of Education’s Web
Application System and Report Card Data Collection Tool.
https://applications.education.ky.gov/login/
KDE School Report Card Pre-Entry Worksheet
Use this worksheet to gather the data your school is responsible for reporting. It
will also provide item descriptions.
Principal’s School Report Card Sign Off
After all schools have signed-off on their SRC, then each schools report card will
need to be signed-off on at the district level. This form verifies that the principal
has reviewed their SRC and is granting the district permission to sign-off on their
SRC at the district level.
School Report Card Guide
This documents, which is a how to guide, providing step-by-step instructions on
how to use the KDE School Report Collector.
START THE DATA COLLECTION PROCESS:
• BEFORE LOGGING INTO THE SYSTEM complete the KDE School Report
Card Pre-Entry Worksheet enclosed in the information packet, which was ponied
to your school. Use that worksheet as a tool to gather and organize school reported data
prior to entering the information into the KDE School Report Card Data Collection web
based tool. It will also provide item descriptions. If you did not receive a packet please
contact Jennifer Westerfield @ 3597
• Schools will be responsible for collecting and entering data items related to the following
categories:
• School Identification
• School Safety
• Student Resources
• Parental involvement
COLLECTING AND REPORTING DATA ITEMS LISTED BELOW:
JCPS, Data Management, Planning and Program Evaluation will collect and upload
the items listed below for you:
• Spending Per Student
• Students per Internet-Connected Instructional Computer
• Percentage of computers meeting the minimum standards for acceptable
computers in Kentucky schools and districts pursuant to the master plan
for education technology required by KRS 156.670.
• Students Requiring Five Years in Primary Program
IF THESE ITEMS ARE PRELOADED WHEN YOU ACCESS THE DATA
COLLECTION TOOL DO NOT MAKE ANY CHANGES OR IT WILL CAUSE
YOUR DATA TO BE INACCURATE.
IF THESE ITEMS ARE NOT PRELOADED THAT IS OK. THE UPLOAD
PROCESS TAKES A LITTLE TIME TO COORDINATE, CHECK BACK
CLOSER TO THE SIGNOFF DATE. YOU WILL HAVE TIME TO REVIEW
THIS DATA BEFORE IT GOES PUBLIC.
GET STARTED ENTERING DATA:
Go to the Kentucky Department of Education’s “Web Application Login” page.
https://applications.education.ky.gov/login/
(If you would like to bookmark, do a “save as” onto your desktop.)
Note:
Enter your User ID and
Password to access the
“School Report Card
Data Collector”
If you think your account
has been disabled, or
for technical support and
content issues, please
contact Jennifer Westerfield
(WAAPOC),
in Data Management,
Planning and Program
Evaluation between 7:30 and
4:30 A.M., Monday – Friday.
Phone No.: 3597
Email Address:
[email protected]
ols.us
DATA COLLECTION SYSTEM APPLICATION:
After logging into the system
click on “Report Card.”
From this screen you can:
1. Click on your school’s name to input data or make changes.
2. Review (School Report Card)
3. Check the status of the SRC and sign off online-
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SCHOOL REPORT CARD COLLECTOR SECTIONS
After clicking on your
school name the School
Report Card Sections Page
will display.
Each link will take you to a
data entry page which
corresponds to the named
category.
To begin entry click on the
first category “School
Identification.”
The KDE School Report
Card Pre-Entry Worksheet
follows these categories in
order.
SCHOOL IDENTIFICATION
Verify that the school’s (preloaded)
information and enrollment to ensure
they are correct.
IMPORTANT: Total Enrollment comes
from the Superintendent’s End of Year
Report and the Superintendent signed off
on the total enrollment in that report. If the
application and the report match, it can’t be
changed. If you should have any questions
regarding your enrollment, please contact
Jennifer Westerfield @ 3597 We have the
report and will verify for you.
This is a membership (average daily
attendance) calculation NOT straight school
enrollment.
FINISHED WITH THIS SECTION?
Check “This Section is Finished”
Click “Save”
Click “Close”
TIP: Click save occasionally
while working.
SCHOOL SAFETY
Check all applicable boxes.
FINISHED WITH THIS
SECTION?
Check “This Section is Finished”
Click “Save”
Click “Close”
STUDENT RESOURCE PAGE
Spending Per Student Reports the
ratio of the total expenditures
(current expenses as defined by the
Federal government minus district
level expenses) divided by the
school’s average daily attendance
from the end-of-year report. (KDE
provides data)
Student /Teacher Ratio The pupil
teacher ratio is calculated using the
FTE of classroom teachers reported
to the Division of Finance on the
PSD Report. It uses the student
membership (not enrollment)
reported to the Division of Finance
on the Growth Factor Report as of
the end of the second school month.
“Teacher” shall include all regular
classroom teachers, vocational
teachers, and exceptional children
teachers, but exclude administrators,
counselors, librarians, and
supervisors. (KDE provides data)
TIP: Click save
occasionally while working.
NO ENTRY REQUIRED ON THIS PAGE
VERIFICATION ONLY
JCPS WILL CALCULATE
FOR THE SCHOOL
Number of Student
Instructional Computers in the
school to which the students
have dependable access (not
sporadic access when not
otherwise employed). (JCPS
district will provide data)
Number of Student
Instructional Computers 5
years old or less, (JCPS district
will provide data)
JCPS WILL CALCULATE
FOR THE SCHOOL
JCPS WILL CALCULATE
FOR THE SCHOOL
FINISHED WITH THIS
SECTION?
Check “This Section is
Finished”
Click “Save”
Click “Close”
PARENT INVOLVEMENT PAGE
A couple of points to keep in
mind:
*The Teacher Conference statistic
reports the number of students
whose parents or guardians had at
least one conference with either a
teacher or counselor during the base
year. This is not to be confused with
the total number of conferences held.
*****Number cannot exceed
total number of students
enrolled in school.
FINISHED WITH THIS
SECTION?
Check “This Section is Finished”
Click “Save”
Click “Close”
TIP: Click save
occasionally while working.
Number cannot exceed total number
of students enrolled in school..
PRINTING A RECORD OF THE REPORT CARD
Once you’ve entered and verified all of the information in your School Report Card, you should make sure you’ve
check marked each section “This section is finished”. You can tell at a glance whether a section is completed by
looking at the Section Status page. The check marks next to the Section name will change to “green”.
The District home page, will show that your report card is complete, as designated by the word “Signoff ” listed to the
right of the school name.
It is recommended that you now print out a copy of the data in the report card in order to review.
SIGNING OFF
Once you’ve completed your report card, and marked each section “This section is finished” you’re ready to sign off on the School Report Card.
MISSION CRITICAL POINT: Until you sign off online, your Report Card is considered incomplete. KDE regulations require the superintendent
(or a designee) and the principal to sign off on the school report card. You no longer need SBDM approval,; however, the SBDM has the power to
insist on their approval, if they so act.
With new regulations the superintendent (or a designee) and the principal are required to sign off on the card to meet KDE regulation.
There are three important points to the signoff process, depending upon your role:
•The school must sign off on its School Report Card. (principal)
•The district must sign off on each School Report Card. (JCPS district)
•The district must sign off on its District Report Card. (JCPS district)
Signoff process:
1.
To sign off at the school level, you click the link called “School Signoff.”. Once you have signed-off, the link is no longer active and a District
Signoff link will appear.
• After you have reviewed, approved and signed off on your school report card, please fax the “Confirmation Sheet” (that you received in
your SRC packet) to the Data Management, Planning and Program Evaluation at 6255. This grants the district your permission to sign off
at the district level.
2.
Next, the District Coordinator must click the “district signoff” link to indicate the district accepts the information in your school’s Report
Card. Once that is done, your School Report Card is considered finished.
3.
Once all the school report cards are signed off for the district and the District Report Card is
complete, the District Report Card Coordinator must click the “signoff”
link for the District Report Card.
4.
The School Report Card will no longer be mailed to parents and the Web publication will be the primary conveyance or delivery of the card.
Schools are required to print copies of the card for parents without internet access.
IMPORTANT LINKS
Data Management, Planning and Program Evaluation
School Report Card Guide and SRC packet.
http://www.jefferson.k12.ky.us/Departments/AcctResPlan/index.shtml
Logging onto the Kentucky Department of Education’s “Web Application
(https://applications.education.ky.gov/login/ ), use your Password and User ID to access the School Report Card Collector for data entry.
School Report Card District Enrollment (school membership)
The district enrollment is now being pulled from the 2012-2013 SAAR Report for Ethnic Membership located on the KDE Website at
http://education.ky.gov/districts/enrol/Pages/Superintendent's-Annual-Attendance-Report-(SAAR).aspx
Jefferson County Public Schools
Data Management, Planning and Program Evaluation
Dr. Robert J. Rodosky, Executive Director
Website Address:
http://www.jefferson.k12.ky.us/Departments/AcctResPlan/index.shtml
If you should have any questions please contact
our office at:
485-3036
THANK YOU