Transcript FastFacts Feature Presentation

Slide 1
FastFacts
Feature Presentation
August 6, 2009
We are using audio during this session, so please dial in
to our conference line…
Phone number: 877-468-2134
Participant code: 182500
© 2009 The Johns Hopkins University. All rights reserved.
Slide 2
Today’s Topic
We’ll be taking a look at…
Using the ZSR to Request SAP Roles: Now a
One-Stop Shop!
Slide 3
Today’s Presenter
Sherri Flaks
Applications Security Director for EBS
Slide 4
Session Segments
Presentation
Sherri will discuss and demonstrate the new ZSR procedures for
requesting SAP roles and updating home cost centers.
During Sherri’s presentation, your phone will be muted.
Q&A
After the presentation, we’ll hold a Q&A session.
We’ll open up the phone lines, and you’ll be able to ask
questions.
Sherri will answer as many of your questions as time allows.
Slide 5
Contact Us
If you would like to submit a question during the presentation or if
you’re having technical difficulties, you can email us at:
[email protected]
You can also send us an instant message!
GoogleTalk – [email protected]
AOL Instant Messenger – HopkinsFastFacts
MSN – [email protected]
Slide 6
Survey
Survey
At the end of this FastFacts session, we’ll ask you to complete a
short survey.
Your honest comments will help us to enhance and improve
future FastFacts sessions.
Slide 7
ZSR New Action Types
Roles and Home Cost Center
Slide 8
ZSR New Action Types Agenda
Introduction:
Overview of ZSR Process
Changes and Improvements
How-To:
Using the ZSR New Action Types
SAP Roles
Home Cost Center
Slide 9
ZSR is now a "One Stop Shop" for SAP Security!
The transaction that has been used for requesting other
SAP privileges is now expanded to include requests to
add and/or remove SAP roles.
ZSR now allows updates to the "Home Cost Center"
which determines the routing of some SAP workflows.
The ZSR is the one-stop shop for the following action
types:
SAP Roles
BW Roles with CC/IO Security Assignments
Workflow Responsibility Assignments
Additional Org Unit Security Access (Z61)
Maintain Home Cost Center for Workflow Routing
Slide 10
ZSR Process Overview
ZSR initiator
makes request
Request includes
roles or "Z61" HR
relationships outside
user’s business area
ZSR approval
routed by
No additional approvals required
initiator’s
home cost
center
Request includes:
“restricted roles”?
Additional
“outside”
business area
approval*
Approved
ZSR request
Automatic
updates daily
Additional
“role owner”
approval
* Workflow and
BW do not yet
have an outside
ZSR approver
Slide 11
Changes to ISR Processes
ISR Type
Old Process
New ZSR Process
POSITION
CREATE
ISR initiator could include
roles on Position Create
ISR for the position to be
created with roles
POSITION
COPY
New position is assigned
the same roles as the
position copied
POSITION
MAINTAIN
Position Maintain ISR
ZSR will be used to add or
was used to add or remove
remove SAP roles
SAP roles
Once the new position has
been created or copied
from the ISR process, a
ZSR will be needed to
assign roles, individually or
through the ZSR Position
Copy feature
The ZSR includes an action type to update the Position Home Cost Center,
which can also still be updated using a Position Maintain ISR.
Slide 12
Usability Improvements with the ZSR
Role selection by type:
Standard R/3 and SRM roles
BW roles
Restricted roles (requires additional approval)
Portal roles (usually assigned automatically, rarely requested)
Accompanying roles automatically assigned
(e.g., roles needed for functional roles to operate properly)
Copy capabilities:
From one position to another
From a previous ZSR request
Slide 13
Internal Control Improvements with the ZSR
Automatic
update/assignment
of approved
requests
Enhanced, fully
automated ZSR
workflow approvals:
• ZSR approval by user home cost center
• Additional approval for R/3 roles and Z61
requests outside of user business area
(Future for BW and workflow assignments)
• Restricted role owner approval
Validations to
prevent key role
conflicts
More accessible
maintenance of
home cost center
to ensure proper routing of
certain workflow transactions
Slide 14
Live ZSR Demo:
-Roles Action Type
-Home Cost Center Action Type
-ZSR Approval
-ZSR Report and Tracking
Slide 15
Conclusion
ZSR has two new action types:
Add or remove SAP roles
Maintain the home cost center
The expanded process makes ZSR the true one-stop shop for all
SAP security and workflow requests, key features include:
Improved approvals
Automated assignments, including "accompanying" roles
Validations to prevent role conflicts
The ZSR report will be even more useful to:
Display status of requests
Maintain history of past assignments and changes
The ease of use and improved process make the ZSR an integral
tool in managing SAP roles and other privileges
We will continue to listen to your feedback and prioritize additional
enhancements and features
Slide 16
Q&A
We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide
instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us
during the presentation.
If there’s a question that we can’t answer, we’ll do some research
after this session, and then email the answer to all participants.
Slide 17
Thank You!
Thank you for participating!
We would love to hear from you.
Are there certain topics that you would like us to cover in future
FastFacts sessions?
Would you like to be a FastFacts presenter?
Please email us at: [email protected]
Slide 18
Survey
Before we close, please take the time to complete a short survey.
Your feedback will help us as we plan future FastFacts sessions.
Click this link to access the survey…
http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!