Transcript T S P M A
T S P M A TENNESSEE SCHOOL PLANT MANAGEMENT ASSOCIATION School Plant Managers Commitment to Education 7/17/2015 April Meeting 1 Our Meeting Today The purpose of this discussion is to introduce you to our association and how we may help you and your facilities manager. Provide you with information that you can take back to your district and share with your facilities manager/maintenance staff. Provide you with tools that you can use to help manage energy cost Our Goal Our goal is to provide support to our members on situations they may encounter and provide them with the latest equipment and technology to help them complete their mission of maintaining a safe and clean environment for the educational facilities and provide them with the training in all areas of school plant management. Today’s Topics Our roll in managing school facilities Building Security Starting an energy management program Master planning Energy Management Preventative and predictive maintenance How Maintenance Manages Your Schools We are the silent partner A perceived problem is a problem Check it out before it becomes a problem We work with a budget that is never enough We fix it before you know its broken Like you we wear several hats We learn to do more with less. Training is an important part of our mission We have roofs that leak and will continue to leak because of low bid procurement We fix them and wait until the next rain TRENDS Building Security is becoming a top priority. More cameras More door control More identification This information will save energy by knowing where and how many people are in a building at a given time. Outside air can be reduced or imported accordingly! MORE TRENDS (cont’d) Sound and noise are now a specification issue. No more A/C units in the classroom…too noisy Performing areas, such as auditoriums, video production, music rooms, are asking for quieter units MORE TRENDS (cont’d) Energy Management is Rising in Importance People who manage energy have higher profile People are getting certified and specialized Buildings are getting certified LEED (silver, gold, platinum) CHPS (Collaborative High Performance School) How do these changing trends affect maintenance? We have to think differently Think in terms of menus Devices we now program: •Thermostats •UPS •Chillers •Security Systems •Boilers •Lighting Systems •Variable Frequency Drives •Sprinkler Systems The Elements of an Effective Energy Management Program • • • A - FUEL PRICES are on the rise [ALL of them: diesel, natural gas, electricity…] B - No Fuel, No School C - Utilities have become the 2nd largest expense for schools across the nation A+B+C = A Change In Our Investment Portfolio Efficiency = The BEST Investment in Town Setting Up the Program The questions of the day: “Is the cost of energy high enough now to entice your administrators to divert some of their attention toward a solution? If so, then “What’s the Best Solution(1)?” (1)Which Being Interpreted Means: “How can we reduce our utility cost and redirect our money back into the educational process?” The Answer Is Not Multiple Choice! Solution: Energy Management The Best Answer The Only Answer Let’s Begin with COMMUNICATION It ALL Begins with a POLICY Where there is no Policy, there is no Real Authority… RULE: No Policy --- No Effective Program The Policy Should Communicate: That rising utility and maintenance costs are a concern That a trained representative is needed to manage energy related issues That Authorities are authorizing the E.M. position That certain Energy Management Goal’s will be obtained That a Plan will be Prepared and it will be Implemented That Incentive/Reward Ideas will be considered COMMUNICATION’S Goal: Create the Best Possible Energy Program Visible: * If people don’t see it, it isn’t important Relevant: It must Meet a Need * Support comes from those who know “Why” Responsive: It must Be Seen It must Support, not hinder * They work with you when you work with them! Publicize, Promote & Reward Build A Team: The Handwriting is on the wall: Frequent Memos and Articles Use your imagination...just get the message out! Specific Events If you’re a Loner, find another job! Example – “Energy Awareness Day” Administrative Commitment “If we can save $, we will reward $ !!!” MASTER PLANS Typically: Equipment Replacement Projects occur as a result of Equipment Failure Emergency Equipment Replacement Projects occur as a result of Planning Failure MASTER PLAN [Definition]: “A CONCISE, well thought out plan for the Systematic Replacement of the facility’s primary energy consuming equipment.” REMEMBER Life Cycle Costing: O&M Is Still The Leader! Operation and Maintenance 5 - 10 % 5- 35% 60- 85% Design and Construction Acquisition, Renew al, and Disposal Recent Studies on Operation: Conclusion: The building condition with the most influence on student learning was air conditioning. [UCLA’s Institute for Democracy, Education and Access; “School Facility Conditions.”] In a recent study of temperature and productivity, it was discovered that there is a range between 72° F and 77° F at which people are most productive. [ASHRAE Transactions 111(2):680-686] Texas Dept of Health “Voluntary IAQ Guidelines” recommend classroom temperature between: Summer: 72º F – 76º F Winter: 70º F – 75º F Students in a room set at 72° F scored 14% better than those in a 61° F room, and 18% better than those in a 81° F room. [Council of Educational Facility Planners International; “Room Temperature and Its Impact On Student Test Scores.” What are your class room setpoint temperatures? PREVENTIVE MAINTENANCE Possibly the most under-rated aspect of any Energy Management Program. Where proper P.M. exists, the lowest energy costs/sf are normally discovered. With P.M., Maintenance costs are more than Administrators WANTED to spend that year, but less than they EXPECTED to spend that decade! TSPMS Support to Members We have an annual conference in June each year. We have a partnership with the University of Tennessee to provide professional training for our members We will provide two to three days of training We have our business partners provide the latest equipment and supplies available We provide topics that are critical to schools How to deal with mold in schools The latest from the State Fire Marshall How new federal program impact your facilities Best practices for building high performance Schools The most important one, Networking with peers TSPMA.com Our website provides our members with up to date technology Provides news about our association Provides sources of supplies and materials from our business partners Listing of training available National School Plant Management Conference Annual TSPMA Conferences Regional Training What’s New with The Association We believe we are on the cutting edge of providing training and leadership to our members Statewide training for our members and a Building Operation Certification (BOC) from UT & TSPMA Provides means for exchange of surplus supplies and equipment through our web site Provide joint regional meetings of TSPMA and directors of schools Continue working with Dept. of Ed. to provide CEO credits to directors of schools attending our meetings. Training is an on-going process What can we do for you Knowledge and experience in facilities management Provide you with recommendations for solving unique facility situations We know who to contact to get the job done We can help you and your facilities manager get the training they need The service we provide to you is priceless. We can not help you with any of this if your facilities personnel do not attend our meetings. When your managers join the TSPMA team we work together to solve problems. Q&A What do you need from us What can we do to help you and your facilities manager What programs can we provide for you to help you manage your facilities We recommend you use a maintenance management program Track cost and other facilities usage Better control work schedule