Transcript SIRSI/Unicorn - University of Delaware Library

SIRSI, GPO, and Marcive
Southeastern Louisiana University and UVA
Lori Smith ([email protected])
Barbie Selby ([email protected])
June 24, 2004
Outline of UVA procedures
•
Load monographic SLS records. Put the TMP number in the 001 field, create “calls”
(barcodes) based on 074 and profile
•
Monthly – load ALL GPO records (as a regional) including changed & serial records.
•
Match incoming record to title control numbers (either the TMP number or an OCLC
number) in existing records by examining the 001, 035 (OCLC number) LCCN, ISBN
numbers in order. When a match is found the new record overlays the existing
record.
•
Do NOT create any additional “calls” if overlaying. Therefore we don’t usually have
call numbers for electronic versions of multiformat titles which are cataloged on one
bib record because the SLS record wouldn’t have had any information about the
electronic version on it.
•
Clean up – Run SIRSI report which prints out every “new to the system” record (didn’t
overlay an existing record – either SLS or full) Examine each (about 100 per month)
to see if they really should have overlaid an existing record. We don’t include
electronic only records in this printout because they are always “new to the system”
since there are no SLS records for electronic only titles.
Outline of Southeastern Louisana’s procedures
•
Load monographic SLS records. Put the TMP number in the 001 field. Create volume/copy
records based on 074 and our profile. The 001 is used as the title control number. Each
record includes a load specific note in the 940 field such as "Marcive - SL - LOU0403 - March
2004.“
•
Monthly load monographic GPO records with the TMP in the 001 field. Matching is done by
comparing the 001 field to title control numbers in existing records. Records that match will
overlay without creating a new vol/copy record. Records that don't match get loaded as new
and a vol/copy record is created based on the 074 and our profile. After matching is done on
the 001 field, the OCLC number from the 035 field is used as the title control number. Each
record includes a load specific note in the 940 field such as "Marcive - LOU042 - February
2004.“
•
Monthly load changed GPO records, including serial records, with the OCLC number in the 001
field. Matching is done by comparing the 001 field to title control numbers in existing
records. Records that match will overlay without creating a new vol/copy record. Records that
don't match will get loaded as new and a vol/copy record is created based on the 074 and our
profile. Each record includes a load specific note in the 940 field such as "Marcive - CH SELA042 - Febrary 2004.“
•
Since we do NOT create any additional vol/copy records if overlaying, we manually add
vol/copy records for electronic versions of multiformat titles which are cataloged on one bib
record.
•
Clean up Run SIRSI report which prints out every “new to the system” record (didn’t overlay an
existing record either SLS or full) examine each to see if they really should have overlaid an
existing record. For changed records, ensure that we still own any older titles loaded as new.
UVA’s SLS load report
Note: This is the SIRSI “bibload” report.
g=001 field (TMP number)
Title control matching
rule = b
h=035 (OCLC number)
SLS records are set to
NEVER as date
cataloged
Default Holdings code =
paper document in stacks
Copy processing = v949
Create a new “call” only when creating a record
Title Control Number Matching Rules
•
•
•
RULE 1 (c)
– Incoming records will be compared with records already in the system.
– When a record is new to the system, it will be created.
– When an incoming record matches a record in the system it will not load. It will be reported as an error.
RULE 2 (B)
– Incoming records will be compared with records already in the system.
– When a record is new to the system, it will be created.
– When an incoming record matches a record existing in the system with a "date cataloged" of NEVER, the existing
record will be updated according to other settings in this report.
– When an incoming record matches a record with a date in the "date cataloged" field, it will not load. It will be reported
as an error.
RULE 3 (U)
–
–
–

RULE 4 (b)
–
–
•
Incoming records will be compared with records already in the system.
When an incoming record matches a record existing in the system with a "date cataloged" of NEVER, the existing
record will be updated according to other settings in this report.
When an incoming record is new to the system or when an incoming record matches an existing record with a date in
the "date cataloged" field, it will not be loaded. It will be reported as an error.
Incoming records will be compared with records already in the system.
Records that are new to the system will be created, and records that match existing records will be updated
according to other settings in this report.
RULE 5 (u)
–
–
–
Incoming records will be compared with records already in the system.
When an incoming record matches a record already in the system, the existing record will be update according to other
settings in this report.
Records that are new to the system will not be loaded. They will be reported as errors.
Copy Processing
o
Create no copies (n)
o
Create but do not update copies using holdings statement
o
Ignore holdings statement & create ONE copy only when creating a title (o)
o
Create and update copies using holdings statement (s)
(c)
 Create copies using holdings statement only when creating a title (v)
Both UVA and Southeastern use the last option. This prevents extra “calls” from being created, but
doesn’t allow for an internet call to be created when a GPO record with a URL overlays an SLS
record for the paper or fiche version of the title. Southeastern Louisiana adds these call to all
records which have a URL. At this point UVA isn’t automatically adding these calls on any
systematic basis.
SIRSI
HOLDING CODES
SOME SOUTHEASTERN HOLDING CODES FOR MARCIVE LOADS
NOTE: For each institution the Library is the same for each code, Except the INTERNET & LAW Library Locations for UVA.
Libraries use ItemCat1 and ItemCat2 in very different ways.
Holding Code
SEPR
SEMF
SECD
SEMP
SEON
SEAV
DOCS-FILM
Item Type Location
DOC-NC
DOCS
DOC-NC
DOCS-FICHE
DOC
DOCS-DATA
DOC
DOCS-MAPS
DOC-NC
ONLINE
DOC
DOCS-VIDEO
MICROFORM DOCS-FILM
Item Cat. 1
DOC
MICROFICHE
CD-ROM
MAP
E-RESOURCE
VIDEOCASS
MICROFILM
Item Cat. 2
DOC-FED
DOC-FED
DOC-FED
DOC-FED
DOC-FED
DOC-FED
PURCHASE
CIP
NNY
NN
YNY
YNY
NNY
YNY
YNY
DOC-OFFICE
REF-BOOK
BOOK
PURCHASE
YNY
Item Cat. 1
DOC-OFFICE
SOME UVA HOLDING CODES FOR MARCIVE LOADS
Holding Code
Item Type
Item Cat. 2
CIP
AL-D-U
AL-DR-MF
AL-DR-CD
LIBRARYWEB (UVA-LIB )
AL-GEO-M
DOCUMENT
DOC-US
MICROFICHE DOC-READRM
CD-ROM
DOC-READRM
INTERNET
INTERNET
MAP
GEOSTAT
Location
MARCIVE
MARCIVE
MARCIVE
MARCIVE
MARCIVE
YNY
NNY
YNY
NNY
YNY
LA-DO-DOCM (LAW)
LA-FI-MEDM (LAW)
DOCUMENT
MICROFICHE
MARCIVE
MARCIVE
YNY
YNY
LAW2-DOCS
LAW2-MEDIA
Southeastern SLS record
tmp number in 001 field
000: : |aam7a0n
086 copied into an 099 field
001: : |atmp97326936
003: : |aMvI
008: : |a040308s2004 xxu
f000 0 eng d
035: : |atmp97326936
035: : |atmp-sl-2004-0102-P
040: : |aMvI|cMvI
074: : |a1011
086: 0 : |aY 4.AP 6/1:D 36/5/2001/PT.2
099: : |aY 4.AP 6/1:D 36/5/2001/PT.2
245: 00 : |a106-2 Hearings: Department of Defense Appropriations For 2001, Part 2, March 23, 2000, *
260: : |a[S.l. :|bs.n.,|c2004?]
500: : |aShipping List #: 2004-0102-P
500: : |aShipping List Date: 03/04/2004
710: 1 : |aUnited States.|bCongress.|bHouse.|bCommittee on Appropriations.
940: : |aMarcive - SL - LOU0403 - March 2004
949: : |hSEMF|i31930100233395
Southeastern Louisiana inserts
596: : |a1
a 940 field in each shipment
of SLS and full records for easy identification and for report
writing
UVA SLS record
001
040
049
074
086
099
245
260
500
500
710
900
949
949
596
tmp97315664
MvI|cMvI
VA@D|aVAL
1012-C-01
0
Y 4.AR 5/2 A:2003-2004/1
Y 4.AR 5/2 A:2003-2004/1
00
108-1 COMMITTEE ORGANIZATION: [H.A.S.C. NO. 108-1],
COMMITTEE ON ARMED SERVICES, FEBRUARY 5, 2003, *
[S.l. :|bs.n.,|c2003?]
Shipping List #: 2003-0178-P
Shipping List Date: 05/02/2003
1
United States.|bCongress.|bHouse.|bCommittee on
Armed Services.
tmp97315664
|hAL-D-U|iX005095708
949 – holdings
|hLA-DO-DOCM|i35007100063258
& Law
ALDERMAN
UVA asks Marcive to put SLS record titles in
ALL CAPS for easy identification in a “hit list”
codes and barcodes for two libraries – Alderman
Holdings codes = Library/Location/Item type
SLS Bibliographic Record
Record supplier can force values in many
fields for you
UVA’s full record
load report.
Note the “Date Cataloged
is set to the final day of
the month.
Note: This is the SIRSI
“bibload” report.
Full GPO record which overlaid an SLS
record.
Note the TMP number in the 001 and title
control # fields.
UVA’s “New Records to
VIRGO” report
Note that the “Date Created”
is the date of the full GPO
record load. That indicates
that this record did not overlay
any SLS or earlier GPO
record. UVA forces the “Date
Cataloged” for full GPO
records to be the final day of
the month.
Note: Only the pertinent fields
are included here. This is not
the entire SIRSI “entrylist”
report.
UVA’s “New to VIRGO” report
Note: This report header has been edited.
Report Log for New records
Report entrylist scheduled as New Marcive/GPO May 2004
Selects new -to-VIRGO records in monthly Marcive loads
Only the bibliographic MARC record will be processed.
Catalog and MARC records will NOT be updated.
Selected catalog keys will be written to standard output.
UNICORN edit MARC finished on Wednesday, May 19, 2004, 6:09 AM
UNICORN item selection v2003 started on Wednesday, May 19, 2004, 4:15 AM
Items will be selected if the date created is 5/16/2004.
Items will be selected if item category 2 is MARCIVE.
Items will be selected if library is ALDERMAN or LAW.
The callnum key will be read from standard input.
The callnum primary key will be written to standard output.
Callnums will be selected if the number of copies is more than 0.
Call numbers will be selected if classification is SUDOC or SUDOC-SER.
Call numbers will be selected if library is ALDERMAN or LAW.
371 callnum record(s) considered.
371 callnum record(s) selected.
UNICORN call number selection finished on Wednesday, May 19, 2004, 6:09 AM
UNICORN catalog selection v2003 started on Wednesday, May 19, 2004, 4:15 AM
Catalog records will be selected if format is MARC, SERIAL, or MRDF.
Catalog records will be selected if the date created is 5/16/2004.
Catalog records will be selected if the date cataloged is 5/31/2004.
371 catalog record(s) considered.
354 catalog record(s) selected.
UNICORN catalog selection finished on Wednesday, May 19, 2004, 6:09 AM
UNICORN item printing v2003 started on Wednesday, May 19, 2004, 4:15 AM
The output will be a catalog level shelflist.
Entry IDs:001,035,099,245,246,260,300,530,856,949.
The call number only will be written to standard output.
335 catalog record(s) printed.
0 catacnt record(s) printed.
474 call number record(s) printed.
0 item record(s) printed.
0 itemacnt record(s) printed.
First record in “New to VIRGO” report
New records
Produced Wednesday, May 19, 2004 at 4:15 AM
FMC 1.1:
1962
001: ocm00930339
035: (OCoLC)00930339
099: FMC 1.1:
245: Annual report of the Federal Maritime Commission.
246: Reports for some years <1978>- have title: Annual report
246: Reports for 1985- have title: Annual report for fiscal year
260: Washington, D.C. : The Commission : For sale by the Supt.
of Docs., U.S.
G.P.O., [1962300: v. ; 24 cm.
530: Distributed to depository libraries in microfiche, 24th-40th
(1984-2001).
530: Available also online.
949:
FMC 1.1:
Southeastern Louisiana uses
the SIRSI “List bibliography”
report for their “new to the
system” list of records.
They look for records in which
the “Data Cataloged” is the
same as the “Date Created”
Southeastern’s “Changed Record” Load
An excerpt from the report for the 3/15/2004 load of changed bib. records.
Report 'govdocsbibload' scheduled as 'Load Changed Govdocs Records'
Load bibliographic records into catalog.
rm: 0653-603 Cannot remove directory /home/sirsi/LASL/Unicorn/Marcimport/.
UNICORN call number selection v2003 started on Monday, March 15, 2004, 10:51 AM
The callnum file will be read sequentially by primary key.
The catalog key will be written to standard output.
Records will be interpreted according to the following format: MARC.
The item number will be updated.
The MARC record will be updated.
The year of publication will be updated.
The OCLC number (001) will be used as the flexible key.
The local number (001) will be used as is for the flexible key.
Records not matched will be loaded, and records which match will be updated.
The date cataloged will be set to 3/15/2004.
Bibliographic records will be matched by flexible key.
MARC records will be read from standard input.
SEPR will be used as the default holding code.
Only when a title is being created, items will be created based on SIRSI holdings entry 949.
Government documents number will come from the first tag 949.
The call number will include only subfields a.
Government documents number will come from the first tag 099.
The call number will include only subfields a.
Government documents number will come from the last tag 086.
10 SLU-SIMS SEPR item(s) created.
3 SLU-SIMS SEMF item(s) created.
8 SLU-SIMS SEMP item(s) created.
6 SLU-SIMS SEON item(s) created.
238 full bib record(s) replaced.
Catalog bibliographic information will be written to standard output.
Entry IDs:ALL.
Entry IDs will precede catalog data.
Subfield codes will appear in output.
The report title option will be used.
265 catalog record(s) printed.
0 catacnt record(s) printed.
0 call number record(s) printed.
0 item record(s) printed.
0 itemacnt record(s) printed.
The catalog key will be read from standard input.
The OCLC number (001) will be used as the flexible key.
The OCLC number (035) will be used as the flexible key.
0 catalog record(s) printed.
UNICORN redo flexible key finished on Monday, March 15, 2004, 10:53 AM
Note the “c” at the end of the
000 field
LOADED BIB RECORDS
Produced Monday, March 15, 2004 at 10:51 AM
000: : |aas a0c
001: : |aocm01193149
003: : |aOCoLC
005: : |a20040209153601.0
008: : |a750228c19509999dcuar1
f0 0eng
010: : |a 47032975
022: 0 : |a0193-1180
037: : |bSupt. of Docs., U.S. Govt. Print. Off., Mail Stop: SSOP,
Washington, DC 20402-0001
035: : |a(OCoLC)01193149
035: : |a(GPO)99139441
040: : |aDLC|cUDI|dCOO|dDLC|dNSD|dGPO|dMvI
042: : |alc|ansdp
043: : |an-us--049: : |aSEPR
070: 0 : |a149|bEc7
072: 0 : |aE100
072: 0 : |aX700
074: : |a0848
074: : |a0848-F
074: : |a0848 (online)
074: : |a0848-F (online)
082: : |a330.973
086: 0 : |aPR 40.9:
086: 0 : |aPR 41.9:
086: 0 : |aPR 42.9:|zPR 43.9:2001
086: 0 : |aPR 43.9:
099: : |aPR 43.9:
110: 1 : |aUnited States.|bPresident.
210: 0 : |aEcon. rep. Pres. transm. Congr.
222: 0 : |aEconomic report of the President transmitted to the Congress
240: 10 : |aEconomic report of the President transmitted to the Congress
(Dept. ed.)
245: 10 : |aEconomic report of the President transmitted to the Congress.