Transcript Aeries Conference Spring 2014

Aeries Conference
Ontario March 10, 2014
Aeries Conference
Agenda
• Fall 2
• End of Year Submission (EOY)
• Smarter Balance (SBAC)
• Major upcoming changes to CALPADS
• Summary
• Questions
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Aeries Conference
CALPADS
Fall 2 Submission
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Aeries Conference
Fall 2 Submission
•
Final Deadline - March 28, 2014
•
Common Issues
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•
Title II - NCLB Core Course Compliance
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EL Services Received
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Instructional Strategy
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Job Class – Itinerant
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Staff on Leave of Absence
Aeries Conference
Fall 2 Submission
NCLB Core Course Sections
Record
CRSE
Element(s)
Values and/or Notes
CRS-NCLB Core Course
Instructional Level Code
Indicates whether the course is considered NCLB
core.
HQT Competency Code
Indicates if a course section is being taught by a
highly qualified teacher. Required for NCLB
course courses (NCLB Core Course Instructional
Level Code = E or S).
Make sure to review your passed CRSE records for CRSE0127 warnings. These
warnings highlight courses reported with a CRS-NCLB Core Course Instructional Level
Code that the state expects to be used for an NCLB core course, but have been
reported as non-core. The CRS-NCLB Core Course Instructional Level Code values are
critical for accurate HQT reporting.
The Course Group Master Combos tab of the CALPADS Valid Code Combinations
document listed on the Resources slide can tell you whether a course is expected to be
NCLB core.
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Fall 2 Submission
CRSE0127 warnings
What do these warnings mean?
If CRS-State Course Code is
indicated as likely to be core
then NCLB Core Course may
not equal N
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Fall 2 Submission
Refer to the CALPADS Valid Code Combo document found on the CALPADS documentation
page http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
Refer to tab “Course Group Master Combos”
Y = Always NCLB Core
N = Never NCLB Core
U = May or may not be NCLB Core
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Fall 2 Submission
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Options to correct CRSE0127 warnings
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•
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Update the State Course Code to a Non Core Course
or
• Change the NCLB Core to “S” or “E”
and report the HQT status
Remember Report 3.4 is only including courses that you
have flagged (reported) as core courses it is not including
non core courses.
Aeries Conference
Fall 2 Submission
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EL Services Received
•
Refer to CALPADS Report 2.4 English Learner
Education Services Unduplicated count - derived from
the field 9.20 - Education Services, per course section
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CALPADS Field 9.20 Education Service English
Learners, enter in Aeries
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•
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Elementary on the Teacher Form under “other fields”
Secondary on the Master Schedule under “more info”
Populate this field if the staff are providing EL services
in the particular course section regardless of the
Instruction Strategy code.
Aeries Conference
Fall 2 Submission
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Instructional Strategy hierarchy
Special Education
Home and Hospital
Any of the EL Strategies
•
The Instructional strategy was put in place when the CDE
removed specific Special Ed Courses. This a way to
differentiate if the course is instructed specifically special
ed, home teaching or EL.
•
You can still have courses with instructional strategy of
example 700 Special Ed and still be providing EL services
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Fall 2 Submission
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Job Class Assignment
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1 total FTE Assignment reported per Job Class by school, SEID
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Itinerant - Refer to the valid code combinations and the tab
“NonClassSuppAsgn – Job Class” if the staff is teaching non
classroom based otherwise relate to the state course codes.
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Definition for NonClassSuppAsgn – A Job assignment that
does NOT involve the instruction of STUDENTS
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Fall 2 Submission
Itinerant Staff
Staff assigned to more than one school site and/or a teacher who provides one-on-one
or small group support or resource instruction by either pulling students out of the
classroom, or coming into the classroom to provide the instruction
Can report at District
or at all assigned
sites
Reporting student
course enrollment is
optional
Report student course
enrollments if EL
services are being
provided
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Fall 2 Submission
Additional Staff/Course Information
• Only courses that provide the primary instruction for a student in an
NCLB Core Content Area are subject to NCLB compliance. Courses
providing supplemental instruction (pull-out, push-in instruction) in these
content areas are NOT subject to NCLB Compliance.
•
Example, if a teacher is providing pull-out instruction in a general math course, rather
than mapping your course code to Course Group State Code 2400 (General Math),
you should map it to code 3020 (Consultation/instructional support).
• Staff Leave of Absence
•
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Remember you must enter an Employment End Data (not effective end date)
Aeries Conference
End of Year
Submission
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End of Year Submission
EOY Reporting for 13-14 – Change in Submission window
Submission Window – May 12, 2014 through July 18, 2014
NO Amendment window
Short submission window
Prioritize EOY Submissions as follows:
1.
2.
3.
4.
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EOY 2 - Program Participation
EOY 3 - Student Discipline
EOY 4 - Student Waivers
EOY 1 - Course Completion
Aeries Conference
End of Year Submission
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13-14 EOY Submission data changes
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Retired Career Technical Education (CTE) Courses
refer to CTE Course Code Mapping guide found
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
•
5.1 Program Participation Count – now includes TK –
Program 185
Aeries Conference
End of Year Submission
Year-round
Reporting by
Academic
Year
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Update Year
round
EOY records
attached to open
or closed
enrollments within
the Academic
Year included
Report Period =
Academic Year
July 1 to June 30
All updates must
be posted prior to
Certification
Aeries Conference
End of Year Submission
ALL
EOY
• SENR
• SINF
• SPRG - All
EOY 2
End of Year
File Types
• SPRG
Program
Priority #1
EOY 3
Priority #2
• SDIS
Discipline
EOY 4
• SWAV
Waivers
Priority #3
EOY 1
Priority #4
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• SCSC
• CRSC
• SCTC
Course Completion
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End of Year Submission
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File Type
Requirement
SENR
Any open or closed enrollment between 7/1/2013 and 6/30/2014
SINF
Complete SINF
SPRG
For Reporting Counts: Participated in any of the following Ed
Program codes 108, 113, 162, 180, 185, 101, 122, 174
Subgroups for filtering: 135, 127, 144, 181, 182
CRSC
Same as CRSE
SCSC - Same as
SCSE plus…
•
•
•
SCTE
CTE Participants only
• Whether or not the student completed a CTE course in the
Academic Year
SDIS
•
Student Discipline
SWAV
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Student Waivers
SDEM
Teachers hired after 10/3/2013 must be added
SASS
Not required, do not upload or enter
Student Credits Attempted
Student Credits Earned
Student Course Final Grade
Aeries Conference
End of Year Submission
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Ways to prepare yourself for EOY
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Upload Program and Discipline data NOW
Meet and work with local staff
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•
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Review Problems encountered last year to avoid this year
Communicate to sites about what is needed
Set timelines
Provide reports so staff can address and correct any
issues now.
Aeries Conference
End of Year Submission
EOY Reporting
Calendar
Final
Deadline
July 18, 2014
Window
Opens
May 12, 2014
NOTE:
NO Amendment Window
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Smarter Balance
(SBAC)
&
CALPADS role
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Smarter Balance and CALPADS
Field test window – March 18, 2014 thru June 6, 2014
SBAC
SMARTER Balanced Assessment
Consortium
The SBAC is a national consortium of 25 states that
have been working collaboratively to develop a
student assessment system aligned to a common
core of academic content standards.
TIDE
Test Information Distribution Engine
The system used to manage student information and
user accounts for online testing.
CalTac
California Technical Assistance
Center
Support organization for the SBAC field test.
800-955-2954
[email protected]
CAASPP
California Assessment of Student
Performance and Progress
California's new statewide student assessment
system established January 1, 2014
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Smarter Balance and CALPADS
•
CAASPP replaces STAR - Spring 2014
•
CDE will upload demographic and program level data from
CALPADS ODS to TIDE nightly during the testing window
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•
•
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Requires LEA to update CALPADS ODS frequently
If a student does not have an enrollment record in CALPADS for
the LEA, that student will not be able to test
If a student grade level in CALPADS does not reflect the students
correct grade, the student will not be able to test.
Aeries Conference
Smarter Balance and CALPADS
CAASPP
TIDES
LEA Entry of
supports and
Accommodations
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CALPADS data
transferred nightly
See updates within 48 hours
Aeries Conference
Smarter Balance and CALPADS
The following CALPADS fields will be extracted from the ODS and uploaded into TIDE
CALPADS Data Elements
Ethnicity
Socioeconomically disadvantaged
Reporting LEA
Special education program – Program 144
School of attendance
Section 504 - Program 101
Student legal last name
Primary language
Student legal first name
Migrant status
Student legal middle name
Student initial U.S. school enrollment date
K-12
Statewide student identifier
(SSID)
English learner
Grade level
English language acquisition status start date
Gender
Primary disability
Race
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Smarter Balance and CALPADS
Data Management Best Practices tips for SBAC
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During your LEA testing window
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Update any new enrollments in CALPADS daily to include
demographic and program data
Work with site staff to stay abreast of any data changes on current
students that need to be updated in TIDES
Remember keeping your data up to date in CALPADS on
a regular basis is good data management however during
your LEA testing window, updates are needed daily ONLY
IF current student data changes or new students enroll in
your LEA.
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Major
Changes to
CALPADS
2014-2015
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Major Changes to CALPADS
•
CALPADS data have become critical to funding,
accountability, and assessment functions.
•
Objective is to make data submissions easier and the data more
useable and understandable in the future.
•
In order to implement major changes to the system
CALPADS will be offline to all users at the end of the
business day, Friday, July 18th and back online on
Monday, July 28, 2014
•
Effective Monday, July 28 new file formats will be in place
and the old file formats will not be accepted.
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Major Changes to CALPADS
SENR
Now updates;
Grade Level,
Inter-district Transfer,
Geographic
Residence
Must close all records
yearly –
2 new exit codes
SINF
Remove Grade Level,
Primary Language,
ELAS, Inter-district
Transfer, District of
Geographic
Residence
No longer routine file
to upload. Only new
student and change of
address
SPRG
Programs are now
membership code
specific
New homeless &
Foster Program
Codes
SELA
(NEW File Type)
Primary Language
ELA Status
ELAS Start Date
ELA Proficient or
advanced no longer
collected
Key changes to Files and
Business Practice
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Major Changes to CALPADS
SENR
Change
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Change in Business Practice

LEAs must exit all students at the end of the
year (starting this academic year 13-14)

Students that are expected to return, should be
exited with the new exit code E155, and a date
of the last day of school

Grade Level will be updated through the SENR

Two new Exit codes will be implemented for
mid-year updates (E150), and year-end grade
exits (E155) (see next slide)

Students’ grade histories in CALPADS will be

converted to align with their enrollment histories
LEAs must enroll/ reenroll all students each year
with the date of the first day of school

Any changes to grade data prior to 2014–15 can
only be made online

County offices of education must populate for all
students (except those in Juvenile Hall schools),
the Interdistrict Transfer field to identify which
disadvantaged students will be attributed to their
district of geographic residence for LCFF
purposes
Changes to Collect Data for County/LEA LCFF
Calculations:

District of Geographic Residence and
Interdistrict Transfer fields are moved from
SINF to SENR

Two new interdistrict transfer codes are added
for county offices of education to indicate the
type of transfer
Aeries Conference
Major Changes to CALPADS
2 New Exit Codes
E150
Mid Year
Enrollment
Update
E155
Year End
Enrollment
Exit
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The student is not exiting the school but one or more of the following
pieces of information about the student is being updated:
• Grade level, (greater than 14 days before the end of the school year)
• Student School Transfer Code; or
• District of Geographic Residence
The student completed a grade level (excluding high school
completion) during the last 14 days of the current academic year (at
the end of a school year). Use this code if the grade exit is the result
of a summer break or year-end intersession.
The grade level exit at the end of the year indicates only that the student
exited the grade level at the end of the year. The student's enrollment for
the next academic year may be either a grade-level promotion, grade
retention, or grade demotion.
Effective
7-1-2014
Effective
5-1-2014
Aeries Conference
Major Changes to CALPADS
Change
These fields will be moved from the SINF to another file or
retired:
SINF
Moving to SENR:

Grade Level Code

Interdistrict Transfer Code (Student School Transfer)

District of Geographic Residence
Moving to new Student English Language Acquisition
(SELA) file:

Primary Language Code

English Language Acquisition Status Code

English Language Acquisition Status Start Date
Change in Business Practice

Except for address information, the
SINF now includes information about a
student that generally should not
change

LEAs should submit a SINF following
the acquisition of a new SSID, and
should no longer routinely submit the
SINF for existing students

LEAs should continue to update
students’ addresses for direct
certification purposes when addresses
change
Retired Elements:

Primary Residence Category Code

Student Proficient or Advanced for ELA Code

All current filler fields
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Major Changes to CALPADS
Change
Change in Business Practice
SPRG
Changes the Use of Membership Code
LEAs no longer have to consider whether

Certain programs will always be treated as “eligible” and to submit a program as eligible or
other programs will always be treated as “participating” participating
(see next slide)
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Changes Related to Foster Status:

Adding new foster program code - 190

Adding new field, Foster Client ID
LEAs that identify foster youth – based on
a local match conducted with their county
welfare departments – who are not
identified by the statewide match should
submit a program record to CALPADS
identifying the student’s foster status
Changes Related to Homeless Status:

Adding new homeless program code - 191

Adding new element, Dwelling Type, to collect the
dwelling type for homeless students only

Adding two new elements, Unaccompanied Youth
Indicator,
Runaway Indicator
LEAs must collect two new statuses
(unaccompanied youth and runaway) for
homeless students; required for federal
reporting
Aeries Conference
Major Changes to CALPADS
Program Membership Codes
Eligible
Participating
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Gifted and Talented Education
1 - Eligible
(GATE)
101
504 Accommodation Plan
3 - Participating
135
Title I Part C Migrant
1 - Eligible
108
Opportunity Program
3 - Participating
144
Special Education
1 - Eligible
113
California Partnership Academy
3 - Participating
181
Free Meal Program
1 - Eligible
122
NCLB Title I Part A Basic Targeted 3 - Participating
182
Reduced-Price Meal Program 1 - Eligible
162
Pregnant or Parenting Programs
3 - Participating
190
Foster Program
1 - Eligible
174
NCLB Title I Part A Neglected
3 - Participating
191
Homeless Program
1 - Eligible
180
CAHSEE Intensive Instruction
3 - Participating
185
Transitional Kindergarten
3 - Participating
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Aeries Conference
Major Changes to CALPADS
SELA (New)
Change
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Change in Business Practice
New Student English Language Acquisition
(SELA) file will include:

Primary language will no longer be used as a
weight in SSID scoring




Records should only be submitted when there
is a change in status

“To Be Determined” will only be allowed as the
first status for a new SSID

The SSID extract will include students’
current ELAS facilitating upload of this
data in local systems

When LEAs submit a duplicate ELAS status
with a later start date, CALPADS will inform
the user that the data will be ignored
Primary Language Code
English Language Acquisition Status Code
English Language Acquisition Status Start
Date
Aeries Conference
Major Changes to CALPADS
Additional information
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CERT003 will be replaced by New CVR112 (fatal) –
Student Enrollment Record in Previous AY Not Exited
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Additional new IVRs and CVRs will be in place – watch
for the new Error Document to be released
•
Be aware there will be changes to both the look and feel
(navigation) on some of the screens in CALPADS
Aeries Conference
Major Changes to CALPADS
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How to Prepare for upcoming changes
•
•
•
•
•
•
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Attend Training
Keep data up to date in CALPADS
Follow Flash Updates
Stay up to date with Vendor
Work with appropriate staff regarding internal processes
that might need to change
Become familiar with new Input Validation Rules (IVRs)
Aeries Conference
High Level Summary
Fall 2 final deadline – March 28th
EOY Window shortened, May 12 – July 18
•
•
•
•
NO AMENDMENT WINDOW
Work on EOY 2 and 3 after Fall 2 completion – don’t wait
until school is out
SBAC – keep data up to date during testing window
Major changes to CALPADS
•
•
•
CALPADS off line July 18 thru July 27 to implement
changes
All enrollments must be exited at the end of THIS
ACADEMIC YEAR
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