Transcript CALPADS Fall 1 Training Presentation

Aeries Conference
Ontario March 11, 2013
Aeries Conference
Agenda
• Fall 2
• Spring Submission
• End of Year Submission (EOY)
• Assessment in CALPADS
• Closing out School Year in CALPADS
• Questions
2
Aeries Conference
CALPADS
Fall 2 Submission
3
Aeries Conference
Fall 2 Submission
•
Fall 2 Extended Amendment Window
•
•
4
New deadline - March 22, 2013
Data Quality
•
NCLB Core Course Compliance - HQT
•
EL Education Services Received
Aeries Conference
Fall 2 Submission
NCLB Core Course Compliance – HQT
• Several data discrepancies relating to NCLB compliant
courses and highly qualified teacher reporting.
EL Education Services Received
• Reported by Course section and not by student
5
Aeries Conference
Fall 2 Submission
•
Options to correct CRSE127 warnings
•
Change the State Course Code to a Non Core Course code in
Course Section
or
•
•
6
Change the NCLB Core to “Y” and report the HQT status
Remember Report 3.4 and 3.5 are only including courses
that you have flagged as core courses they are not including
non core courses.
Aeries Conference
Fall 2 Submission
CRSE0127 warnings
What do these warnings mean?
If CRS-State Course Code is
indicated as likely to be core
then NCLB Core Course may
not equal N
7
Aeries Conference
Fall 2 Submission
Refer to the CALPADS Valid Code Combo document found on the CALPADS documentation
page http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
Refer to tab “Course Group Master Combos”
Y = Always meets UC/CSU standards
N = Never meets UC/CSU standards
U = May or may not – local decision
8
Aeries Conference
Fall 2 Submission
•
EL Education Services Received
•
Refer to CALPADS Report
2.4 English Learner Education Services Unduplicated count - counts
EL’s and what services received.
• 2.5 English Learner Education Services Unduplicated count – staff
• 2.7 English Learner Education Services – Student List
All 3 report totals are derived from the field 9.20 - Education Services,
per course section
•
•
CALPADS Field 9.20 Education Service English Learners, enter in
Aeries
•
•
Elementary on the Teacher Form under “other fields”
Secondary on the Master Schedule under “more info”
Populate this field if the staff are providing EL services in the particular course
section regardless of the Instruction Strategy code.
9
Aeries Conference
Fall 2 Submission
•
Instructional Strategy hierarchy
Special Education
Home and Hospital
Any of the EL Strategies
•
The Instructional strategy was put in place when the CDE
removed specific Special Ed Courses. This a way to
differentiate if the course is instructed specifically special
ed, home teaching or EL.
•
You can still have courses with instructional strategy of
example 700 - Special Ed and still be providing EL services
10
Aeries Conference
Fall 2 Submission
•
Job Class Assignment
•
FTE Assignment reported per Job Class by school, SEID
•
Itinerant - Refer to the valid code combinations and the tab
“NonClassSuppAsgn – Job Class” if the staff is teaching non
classroom based - otherwise relate to the state course codes.
•
Definition for NonClassSuppAsgn – A Job assignment that
does NOT involve the primary instruction of STUDENTS
11
Aeries Conference
Fall 2 Submission
Pull-out, Push-in Instruction
Only courses that provide the primary instruction for a student in an NCLB
Core Content Area are subject to NCLB compliance. Courses providing
supplemental instruction (pull-out, push-in instruction) in these content
areas are NOT subject to NCLB Compliance.
Example, if a teacher is providing pull-out instruction in a general math
course, rather than mapping your course code to Course Group State Code
2400 (General Math), you should map it to code 3020
(Consultation/instructional support).
12
Aeries Conference
CALPADS
Spring Submission
13
Aeries Conference
Spring Submission
Spring 1
Collects and reports on the following data
• Number of English Learner (EL students)
• Number of Fluent English Proficient (FEP) designated as
either IFEP or RFEP by grade and primary language other
than English
• Counts of rFEP Students during reporting period
• Eligible Immigrant counts
14
Aeries Conference
Spring Submission
Enrolled on
Census Day
March 1, 2013
Reclassified
during report
period
K-12
K-12
Report period = March 2, 2012 thru
Census Day March 1, 2013
15
Aeries Conference
Spring Submission
Group
Type
Fields Used For Spring Categories
Active ELs &
Reclassified
Fluent
SENR
Student School Start Date
Student School Exit Date
SINF
Grade Level
English Language Acquisition Status Code
English Language Acquisition Status Start Date
Effective Start Date
Effective End Date
SENR
Student School Start Date
Student School Exit Date
SINF
Student Birth Country Code
Enrolled in US School Less Than Three Cumulative Years
Indicator
Effective Start Date
Effective End Date
Title III
See the CALPADS Data Guide for more specific details on which fields
and values are used to determine each count on the Spring reports
16
Aeries Conference
Spring Submission
Spring Suggested Milestones
3-1
Complete all data entry in SIS
3-8
3-15
3-26
3-27
17
Upload SENR, SINF & SPRG – Review validation errors - Post
Fix Certification Errors, Review reports and reconcile as needed
Distribute Reports for Review/Approval
Certify Level 1
Certify Level 2
Aeries Conference
Spring Submission
Spring Reporting
Calendar
Amendment
opens
Deadline
March 28
2013
Fall 2
extended
Deadline
March 27th
2013
April 10
2013
Final Deadline
March 22,
2013
Census
Day
March 1
2013
18
Aeries Conference
Spring Submission
No changes to the 12-13 Spring Certification business
rules
Changes to the Spring Submission in the UPCOMING
reporting year
• The Spring submission data will be collected in the Fall 1 Submission
starting in the 13-14 Academic Year (next year)
19
Aeries Conference
End of Year
Submission
20
Aeries Conference
End of Year Submission
End of Year 1
End of Year 2
Course Completion
Career Tech Ed
Program Participation
End of Year
April 29 – July 31
21
End of Year 3
End of Year 4
Discipline
Student Waivers
Aeries Conference
End of Year Submission
Participants
E
O
Y
1
E
O
Y
2
E
O
Y
3
E
O
Y
4
E
O
Y
1
E
O
Y
2
E
O
Y
3
E
O
Y
4
Traditional (non-educational
options schools)
Y
Y
Y
Y
County Community
N
Y
Y
Y
District Community Day
N
Y
Y
Y
Division of Juvenile Justice
N
Y
Y
Y
Participants
Sector
Public
Y
Y
Y
Y
Non-Public Private
N
N
N
N
Non-Public
Nonsectarian
N
N
N
N
School Type
Legend
School
Instructional Level
Y = Yes
N = No
Pre-Kindergarten
N
N
N
N
Continuation High Schools
N
Y
Y
Y
Elementary
N
Y
Y
N
Opportunity
N
Y
Y
Y
Intermediate/Mid/Jr
Y
Y
Y
N
Alternative Schools of Choice
N
Y
Y
Y
High School
Y
Y
Y
Y
State Special Schools
Y
Y
Y
Y
K-12 School
Y
Y
Y
Y
Special Education
Y
Y
Y
Adult Education
N
N
N
N
Y
*
Postsecondary
N
N
N
N
ROP/ROC
N
N
N
N
Ungraded
N
N
N
N
Some limits on who must report are detailed in the specific CFS;
All LEAs must report EOY 2 and EOY 3
22
Aeries Conference
End of Year Submission
Year-round
Reporting by
Academic
Year
23
Update Year
round
EOY records
attached to open
or closed
enrollments within
the Academic
Year included
Report Period =
Academic Year
July 1 to June 30
All updates must
be posted prior to
Certification
Aeries Conference
End of Year Submission
ALL
EOY
• SENR
• SINF
• SPRG - All
EOY 1
End of Year
File Types
• SCSC
• CRSC
• SCTC
EOY 2
Course Completion
• SPRG
• SINF
EOY 3
Program
Stu Info – Primary Residency
• SDIS
EOY 4
24
Discipline
• SWAV
Waivers
Aeries Conference
End of Year Submission
25
File Type
Requirement
SENR
Any open or closed enrollment between 7/1/2012 and 6/30/2013
SINF
Complete SINF
SPRG
For Reporting Counts: Participated in any of the following Ed
Program codes 113, 162, 180, 122, 174, 172, 164, 173, 171,
101, 108, Subgroups for filtering: 123, 135, 144, 162, 181, 182
CRSC
Same as CRSE
SCSC - Same as
SCSE plus…
•
•
•
SCTE
CTE Participants only
• Whether or not the student completed a CTE course in the
Academic Year
SDIS
•
Student Discipline
SWAV
•
Student Waivers
SDEM
Teachers hired after 10/3/2012 must be added
SASS
Not required, do not upload or enter
Student Credits Attempted
Student Credits Earned
Student Course Final Grade
Aeries Conference
End of Year Submission
Changes in EOY Reporting for 12-13
EOY 1


ODS/Snapshot 3.12, 3.13, 3.14, 3.15 to include filtering on
Program 162 (Pregnant or Parenting)
New CVR – no SCTE courses (warning)
EOY 2



26
New IVR to prevent LEAs from overwriting homeless status
(warning) - SINF
Program 162 (title change) now pregnant or parenting formerly
CALSafe.
Revise report 5.1 – Program Participation Counts – to include
Program 162 filtering and NCLB Title I Part D Neglected column
calculation for DJJ and Juvenile Court Schools
Aeries Conference
End of Year Submission
cont. changes in EOY Reporting for 12-13
EOY 3
 New CVR to prevent users from submitting a Most Severe
Offense Code that does not match any of the Student
Offenses within the incident.
EOY 4
 Add an IVR (fatal) invalid grade level for CAHSEE
Exemption/Waiver
 Add an IVR to prevent an LEA from submitting a Denied
outcome for a CAHSEE Exemption
27
Aeries Conference
End of Year Submission
Final
Deadline
EOY Reporting
Calendar
Amendment
Opens
September
11, 2013
August 1,
2013
Deadline
July 31,
2013
Window
Opens
April 29,
2013
28
Aeries Conference
Assessment in
CALPADS
29
Aeries Conference
Assessment
Creating a complete
individual student assessment
history for
STAR, CAHSEE, and CELDT
Building
Comprehensive
Longitudinal Data Set
Evaluate
performance
of individual students and
educational entities
Improving
the accuracy
and consistency
of data used
30
Aeries Conference
Assessment
The initial phase of A/A functionality requires no change in the way LEAs
currently work with assessment vendors or with CDE
Student Demographic changes will be made through
the testing vendor
Testing Vendors will provide test results & reports
Pre-ID, where applicable, will continue
Testing processes will be directed by assessment program offices
API results will use the student demographic data that LEAs
supply to the test vendors however, CALPADS enrollment information will be used for
the 2011 Base API and the 2012 Growth API to determine the Continuously enrolled
and whether or not AEP (Alternative Education Program)
student test results will be rolled back.
AYP results will use the student demographic data that LEAs supply to the vendors
as well as the continuously enrolled data supplied to the vendor –
AYP will NOT use CALPADS data for the current year
31
Aeries Conference
Assessment
• Load test result data from
vendor into CALPADS
CDE will
• Evaluate when quality is
sufficient to rely on CALPADS for
Pre-id and AYP/API
CALPADS
• React to match results, clearing
records in suspense
(unmatched)
LEAs will
• Correct errors in CALPADS data
as needed
• Correct errors in Test Vendor
data as desired.
• Verify reports
32
Aeries Conference
Assessment
1
Repeated until cycle
is complete and data
frozen
4
START
Data is loaded by
CDE by Program
(Assessment)
Loading
Assessment Data in
CALPADS
2
Assessment and
Accountability
Coordinators are
notified by email
when vendor data is
loaded in CALPADS
An automatic
matching process is
run to compare
Results Records to
records in CALPADS
3
33
Aeries Conference
Assessment
System generated Matching Process - Nightly
Vendor
Results
SSID
Admin
Date
Matching
process
criteria
Enrollment
Matched
No action needed
Demographics
in CALPADS
Birth Year
Gender
Suspense
Further action needed
When all criteria is met the results are “matched” however as soon as one of these
conditions is not met, CALPADS places the record in “suspense”.
34
Aeries Conference
Assessment
Suspense Resolution Workflow:
•
35
LEA Workflow:
• Review Suspense Records
• Determine best resolution and apply
Wait for refresh and verify suspense resolved
Aeries Conference
Assessment
Current Assessment functionality
Pilot Group
The Service Desk is currently supporting a small group of
LEAs working in Assessment Production.
Tentative Schedule
Training and support to all other LEAs, after pilot ends.
36
Aeries Conference
Closing out the
School Year
in CALPADS
37
Aeries Conference
Closing out School Year
Make sure you complete an enrollment update from Aeries at end of
school/academic year
Why is it important to close out or update at the
end of the school year?
Readies your data for the upcoming year submissions
Decrease future certification errors
Decrease Anomalies
Updates and completes data on students who will be transferring thus helping
thy neighbor
Builds the longitudinal data in CALPADS
38
Aeries Conference
Closing out School Year
Update exit date
reason
completion status
fields for exits
during the 201213 school year
Verify that SINF
records have
been submitted
for all students
that registered
after 10/3/2012 to
include students
who have exited
Update English
Language
Acquisition
Status (ELAS) to
include any EL to
RFEP
(Common Spring
1 issue)
When submitting
an end of year
enrollment
update from
Aeries you will
automatically
close the NSLP
records for the
year, which is
required in
CALPADS
Verify graduates
with UC/CSU flag
Important data
to update at close out
39
Aeries Conference
Closing out School Year
SENR
• Update all exits, graduates and new enrollees
since 10/3/12
POST
SINF
• Update all ELAS changes, UC/CSU flag on
graduates, make sure a SINF is posted on all
new enrollees since 10/3/12
POST
SPRG
• Submit End of Year Enrollment Update SPRG
file created from Aeries thus exiting your NSLP
records for the year
POST
40
Aeries Conference
41
Aeries Conference