Transcript Aeries Conference Spring 2015

Aeries Conference
Ontario March 9, 2015
Aeries Conference
Agenda
• Fall 2
• End of Year Submission (EOY)
• Smarter Balanced – (SBAC)
• Assessment Data in CALPADS
• NSLP/FRPM local practices & LCFF impact
• Questions
2
Aeries Conference
Fall 2 Submission
CALPADS
Fall 2 Submission
3
Aeries Conference
Fall 2 Submission
•
Final Deadline – April 2, 2015 - THURSDAY
•
Common Issues
4
•
Title II - NCLB Core Course Compliance
•
EL Services Provided
•
Instructional Strategy
•
Job Class – Itinerant
•
FTE
•
Staff on Leave of Absence
Aeries Conference
Fall 2 Submission
NCLB Core Course Sections
Record
CRSE
Element(s)
Values and/or Notes
CRS-NCLB Core Course
Instructional Level Code (9.19)
Indicates whether the course is considered NCLB
core.
HQT Competency Code (9.28)
Indicates if a course section is being taught by a
highly qualified teacher. Required for NCLB
course courses (NCLB Core Course Instructional
Level Code = E or S).
Make sure to review your passed CRSE records for CRSE0127 warnings. These
warnings highlight courses reported with a CRS-NCLB Core Course Instructional Level
Code that the state expects to be used for an NCLB core course, but have been
reported as non-core. The CRS-NCLB Core Course Instructional Level Code values are
critical for accurate HQT reporting.
The Course Group Master Combos tab of the CALPADS Valid Code Combinations
document listed on the Resources slide can tell you whether a course is expected to be
NCLB core.
5
Aeries Conference
Fall 2 Submission
CRSE0127 warnings
What do these warnings mean?
If CRS-State Course Code is
indicated as likely to be core
then NCLB Core Course may
not equal N
6
Aeries Conference
Fall 2 Submission
Refer to the CALPADS Valid Code Combo document found on the CALPADS documentation
page http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
Refer to tab “Course Group Master Combos”
Y = Always NCLB Core
N = Never NCLB Core
U = May or may not be NCLB Core
7
Aeries Conference
Fall 2 Submission
•
Options to correct CRSE0127 warnings
•
•
8
Update the State Course Code to a Non Core Course
or if appropriate
• Change the NCLB Core to “S” or “E”
and report the HQT status
Remember Report 3.4 is only including courses that you
have flagged (reported) as core courses. It is not including
non core courses.
Aeries Conference
Fall 2 Submission
•
EL Services Provided
•
•
Refer to CALPADS Report 2.4 English Learner Education Services
Unduplicated count derived from the field 9.20 - Education Services, per
course section
Check for CERT104 Warnings
•
•
CALPADS Field 9.20 Education Service English Learners,
Where to enter in Aeries
•
•
•
9
The Education Service Code field (9.20) is not populated for a course
section in which English Learners are enrolled
Elementary on the Teacher Form under “other fields”
Secondary on the Master Schedule under “more info”
Populate this field if the staff are providing EL services in
the particular course section regardless of the Instruction
Strategy code.
Aeries Conference
Fall 2 Submission
•
Instructional Strategy hierarchy
Special Education
Home and Hospital
Any of the EL Strategies
•
The Instructional strategy was put in place when the CDE
removed specific Special Ed Courses. This is a way to
differentiate if the course is instructed specifically special
ed, home teaching or EL.
•
You can still have courses with instructional strategy of
example 700 Special Ed and still be providing EL services
10
Aeries Conference
Fall 2 Submission
•
Job Classification Assignment
•
1 total FTE Assignment reported per Job Class by school, SEID
•
Itinerant - Refer to the valid code combinations and the tab
“NonClassSuppAsgn – Job Class” if the staff is teaching non
classroom based otherwise relate to the state course codes.
•
Definition for NonClassSuppAsgn – A Job assignment that
does NOT involve the instruction of STUDENTS
11
Aeries Conference
Fall 2 Submission
Itinerant Staff
Staff assigned to more than one school site and/or a teacher who provides one-on-one
or small group support or resource instruction by either pulling students out of the
classroom, or coming into the classroom to provide the instruction
Can report at District
or at all assigned
sites
12
Reporting student
course enrollment is
optional
Report student course
enrollments if EL
services are being
provided
Aeries Conference
Fall 2 Submission
Additional Staff/Course Information
• Only courses that provide the primary instruction for a student in an
NCLB Core Content Area are subject to NCLB compliance. Courses
providing supplemental instruction (pull-out, push-in instruction) in these
content areas are NOT subject to NCLB Compliance.
•
Example, if a teacher is providing pull-out instruction in a general math course, rather
than mapping your course code to Course Group State Code 2400 (General Math),
you should map it to code 3020 (Consultation/instructional support).
• Staff Leave of Absence
•
13
New this year – Report assignment code 6018, FTE 0.00 for staff still employed
however on leave of absence
Aeries Conference
End of Year Submission
End of Year
Submission
14
Aeries Conference
End of Year Submission
EOY Reporting
Calendar
Window
Opens
June 1, 2015
15
Initial
Deadline
July 31, 2015
Amendment
Window
Opens
August 1,
2015
Final
Deadline
September 4,
2015
Aeries Conference
End of Year Submission
Year-round
Reporting by
Academic
Year
16
Update Year
round
EOY records
attached to open
or closed
enrollments within
the Academic
Year included
Report Period =
Academic Year
July 1, 2014 thru
June 30, 2015
All updates must
be posted prior to
Certification
Aeries Conference
End of Year Submission
EOY Reporting Requirements
EOY 1
7-12 Course
Completion
CTE concentrators
and completers
EOY 2 *
EOY 3 *
EOY 4
All Grade levels
Program
participation counts
All Grade levels
Discipline Incidents
9-12
Waiver and
Exemptions
* All LEAs report EOY 2 and EOY 3
EOY 1 and EOY 4 reporting is based on school type and grade levels served
17
Aeries Conference
End of Year Submission
ALL
EOY
•SENR
•SINF
•SPRG – All
•SELA
EOY 1
End of Year
File Types
•SCSC
•CRSC
•SCTE
Course Completion
EOY 2
•SPRG
Program
•SDIS
EOY 3
Discipline
•SWAV
EOY 4
18
Waivers & Exemptions
Aeries Conference
End of Year Submission
19
File Type
Requirement
SENR
Any open or closed enrollment between 7/1/2014 and 6/30/2015
SINF
Complete SINF
SPRG
For Reporting Counts: Participated in any of the following Ed
Program codes 108, 113, 162, 180, 185, 101, 122, 174, 190
Subgroups for filtering: 135, 127, 144, 181, 182
SELA
ELAS record
CRSC
Same as CRSE
SCSC - Same as
SCSE plus…
•
•
•
SCTE
CTE data only
• Whether or not the student completed a CTE course in the
Academic Year
SDIS
•
Student Discipline
SWAV
•
Student Waivers
SDEM
Teachers hired after 10/3/2013 must be added
SASS
Not required, do not upload or enter
Student Credits Attempted
Student Credits Earned
Student Course Final Grade
Aeries Conference
End of Year Submission
EOY 3 – Discipline – new requirements
New File Format & Expanded business rules on grade level
•
Report Discipline Incidents on infants (IN), toddlers (TD), and
Preschoolers (PS) who have a program code = 144
•
New data Element *
SDIS file (new field 4.23) – Removal to Interim Alternative Setting
A coded value representing the reason a student was removed to an interim
alternative setting for 45 days or less
Hearing Officer Removal (1)
School Personnel Removal (2)
No Removal (3)
*This field will not be required for the 2014-15 academic year, but will be required for all special education students for who
discipline incidents are reported in the 2015-16 academic year.
20
Aeries Conference
End of Year Submission
New Validations and CVRs
Validation
IVR
File/submission
SDIS
Severity
Warning 14-15,
Fatal 15-16
Description
Validate if an overlapping SPRG record where Education Program Code = 144
(Special Education) and with a Student Offense Code equals 100, 103, 105, 200,
400, 401, 500, 503, 505, 600 - Removal to Interim Alternative Setting Reason Code
is required
(conditional if 4.23 – Removal to Interim Alternative Setting is submitted)
IVR
SDIS
Fatal
IVR
SDIS
Fatal
IVR
SDIS
Fatal
Validate if Interim Alternative Setting Reason Code is populated and not equal to
(3) "No Removal" Incident Disciplinary Action Duration Days must be less than or
equal to 45
(conditional if 4.23 – Removal to Interim Alternative Setting is submitted)
Validate if Disciplinary Action Taken Code = 300 (no suspension or expulsion)
Removal to Interim Alternative Setting Reason must = 3 (No Removal)
Validate if Disciplinary Action Duration is more than 10 days, then Instructional
Support Indicator must be populated.
This IVR is effective for all student populations, not just Special Ed.
21
IVR
SPRG
Fatal
IVR
SDIS
Fatal
IVR
SDIS
Fatal
IVR
SDIS
CVR
EOY3
Fatal
CVR
EOY1
Fatal
CVR
EOY1
Warning
Prevent usage of field 3.21 Primary Disability Code 281 - established medical
disability for students who are not age 3 or 4
Modify existing SDIS0096 If Incident Disciplinary Action Taken Code does not equal
300, then Incident Disciplinary Action Duration Days must be populated.
NOTE: With this modification, the IVR will now be effective for all student populations,
not just Special Ed.
Validate on Incident Disciplinary Action Duration Days - If Incident Disciplinary
Action Duration Days (Field 4.20) = 0 Then Expulsion Modification Category Code
(Field 4.22) must = 100 (Enforcement Suspended) OR 200 (Shortened)
Disable current IVR Invalid Incident Disciplinary Action Taken Code
Validate on all current students and trigger on any student who has a reported
Primary Disability Code 281 that is not 3 or 4 years of age
Requires that a student has a SCSC record associated with the CTE Pathway
identified in the SCTE file.
Warns a district when no SCTE records have been submitted for a Perkins-funded
district
Aeries Conference
End of Year Submission
•
Ways to prepare yourself for EOY
•
•
•
Upload Program NOW
Check for Discipline quality
Stay on top of Vendor updates
•
•
Meet and work with local staff
•
•
•
•
22
Discipline will have a new file format as of June 1 – new field
Review Problems encountered last year to avoid this year
Communicate to sites about what is needed
Set timelines
Provide reports so staff can address and correct any
issues now.
Aeries Conference
Smarter Balanced - SBAC
SBAC
Smarter Balanced Assessment Consortium
CAASPP
California Assessment of Student Performance and Progress
TOMS
Test Operations Management System
&
CALPADS
California Longitudinal Achievement Data System
23
Aeries Conference
Smarter Balanced - SBAC
Smarter Balanced Assessment Consortium (SBAC)
Multistate consortium
developed student
assessment system
aligned with common
core
24
Designed to
measure student
progress toward
college and career
readiness
Digital
assessments Demographic data
from CALPADS
Aeries Conference
Smarter Balanced - SBAC
CAASPP
TOMS
LEA Entry of
supports and
accommodations
&
grade level entry
for assessment if
US, UE reported in
CALPADS
25
CALPADS data
transferred nightly
See updates within 48 hours
Aeries Conference
Smarter Balanced - SBAC
Demographic data
is extracted from
CALPADS to load
into test
identification
system for
Smarter Balanced
assessments
Specific studentlevel data
elements must be
kept up-to-date in
CALPADS,
especially before
and during testing
windows
Students who are
not in CALPADS
will not be able
to access tests
http://www.cde.ca.gov/ta/tg/sa/sbac-updates.asp
26
Aeries Conference
Smarter Balanced - SBAC
The Smarter Balanced and CAASPP assessment is relying on CALPADS data as the
authoritative source for student test registration in the Test Operations Management
System (TOMS). Student demographic, enrollment, and program data are pulled
nightly from CALPADS to refresh TOMS.
New for the 14-15 School year for CAASPP
Pre-Identification – This year, CALPADS student-level data will be used to create PreID labels for the paper-pencil assessments. CALPADS will be the authoritative source
for student demographic, enrollment, and program data. LEAs are no longer required
to submit Pre-ID files to the test vendor.
Student mailing addresses need to be current and accurate in CALPADS.
The address will be used to create a mailing label for reporting
assessment results to parents.
27
Aeries Conference
Smarter Balanced - SBAC
New in Aeries to accommodate the CAASPP mailing labels SIAD (Student Information Address File) Extract
Options are available to use the residential address or the mailing address.
The residential address is the default option.
The options are as follows:
• Use RESIDENTIAL ADDRESS in the SINF and SIAD Extracts:
• This option pulls the following address fields: RAD, RCY, RST, RZC and RZX
• Use MAILING ADDRESS in the SINF and SIAD Extracts:
• This option pulls the following address fields: AD, CY, ST, ZC and ZX
When subsequent SINF or SIAD files are created the following messages will display:
The SIAD and SINF extracts will use the MAILING ADDRESS
The last Student Information extract was SIAD on 2/5/2015 using Mailing Address
•
The SINF –will pull the address based on the SIAD Extract address option.
•
The SIAD will extract all the students while the SINF file will continue to extract
changes only
Refer to Aeries documentation for complete detail and instruction
28
Aeries Conference
Smarter Balanced - SBAC
General Timeline regarding major data pull dates
from CALPADS
–
–
–
29
January 2015 – Pre-ID labels printing begins, depending on
paper-pencil testing window
March 2015 – Summative Smarter Balanced testing begins
March/April 2015 – Student addresses need to be current
and accurate. The addresses will be used to create a mailing
label for reporting assessment results to parents.
Aeries Conference
Smarter Balanced - SBAC
Best Practice tips for CAASPP
•
Refer to Flash 97 for the CALPADS data elements that will be used
to populate TOMS
•
During your LEA testing window
•
•
•
•
Update any new enrollments in CALPADS daily to include, current grade,
demographic and program data
Work with site staff to stay abreast of any data changes on current students that need
to be updated in TOMs
Update mailing address in CALPADS using the SIAD file from Aeries
When testing window is complete remember to update address data back to
residential for Direct Certification process
Remember keeping your data up to date in CALPADS on a regular basis is good data management
however during your LEA testing window, updates are needed daily ONLY IF current student data
changes or new students enroll in your LEA.
30
Aeries Conference
Assessment in CALPADS
Assessment data
in CALPADS
- Update -
31
Aeries Conference
Assessment in CALPADS
Assessment Functionality in CALPADS
CDE is evaluating when to start UAT testing with a small group of LEAs and
when to fully implement
Key changes
•
Suspense functionality has been streamlined and simplified and is
modeled after the current MID anomaly process
•
Select reports modified
•
Capability to search and view student assessment results
32
Aeries Conference
NSLP/FRPM Local Practice
NSLP/FRPM local
practices & LCFF
impact
33
Aeries Conference
NSLP/FRPM Local Practice
Two sides to the data
FRPM Eligible
on Census Day
FRPM Eligible
Year Around
34
•
NSLP Application process
•
CALPADs Direct Certification
•
COE Direct Certification
•
Foster Youth Matches
•
Homeless
•
Migrant
•
Based on information day enrollment
•
Eligibility determined via Application by 10-31
•
CALPADs Direct Certification record by November
results
•
COE Direct Certification determined by 10-31 and a
NSLP record submitted to CALPADS with a program
membership start date - information day or earlier
•
Foster Youth Matches as of 10-1
•
Homeless Program record as of 10-1
•
Migrant Program Record as of 10-1
Aeries Conference
NSLP/FRPM Local Practice
NSLP Processing Scenarios
Nuance
30 day carry over
Applications received &
student found eligible by
10-31 of reporting year
Applications received and
student found eligible
after 10-31
of reporting year
Local Lunches and/or
Nutrition system
Entered and tracked in
lunch program system
Entered and tracked in
lunch program system
CALPADS
NEVER report in CALPADS
In Aeries - FRE record with an
eligible start date after
information day
FRPM Eligible
Not reported on 1.17 for LCFF
(even if student enrolled on
information day)
35
NEVER report in Aeries
Possible resolutions
and/or local processes to
consider
Do not roll over the
previous year's data in FRE
OR do not submit a SPRG
file until you have eligibility
data in for the current
Academic Year.
Report eligibility in CALPADS
When no status dates are
In Aeries - FRE record with an
by submitting a Program
entered in FRE, Aeries will
eligible start date on or prior to
181/182 Record
automatically use July 1 of
information day
current year.
FRPM Eligible
When no end date is used,
(F or R converted by Aeries
Aeries will use the student
to 181 or 182)
Reported on 1.17 for LCFF
leave date or last school
calendar date.
Report eligibility in CALPADS
by submitting a Program
181/182 Record with proper
eligibility date
Entered and tracked in
lunch program system
Aeries
(F or R converted by Aeries to
181 or 182)
Enter current status
including eligibility date on
FRE record
Aeries Conference
NSLP/FRPM Local Practice
Ensure staff responsible for each data set fully understand:
•
FRPM (Free Reduced Priced Meal) criteria
•
FRPM for LCFF (Local Control Funding Formula) criteria
•
Make sure all coordinators of data sources understand Aeries processes,
NSLP and LCFF rules, if your local practice links this data together
•
Work closely with your Nutrition Services Coordinator
•
Document local processes
•
Resources
•
•
•
•
36
LCFF FAQ http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp
FRPM Eligibility http://www.cde.ca.gov/ds/sd/sd/filessp1314.asp
CALPADS Frequently asked Questions
http://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.asp#fall1prog1
CSIS/FCMAT Mapping Guides 1.17
• https://csis.fcmat.org/Documents/TrainingResources/Job-Aides/Data-MappingGuides/Fall-1/FALL-1-Data-Mapping-Guide.pdf
Aeries Conference
High Level Summary
Fall 2 final deadline
•
Thursday, April 2
EOY Window
•
June 1 – July 31
Amendment Window – August 1 – September 4
EOY Changes
•
•
•
new data element & file format change to SDIS file
New CTE CVRs
CAASPP
•
Address Data – mailing labels
Assessment Functionality in CALPADS
Outline NSLP/FRPM data management practices locally
•
•
37
Aeries Conference
Questions
38
Aeries Conference