Transcript Canterwood Homeowners Association

Annual Meeting
December 6, 2011
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Agenda
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Call to Order
Determination of Quorum
Approval of last year’s meeting minutes
Introductions
Candidate Introductions
Voting
President’s Remarks
Committee Reports
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Finance
Security
Grounds
ACC
◦ Election Results
◦ Open Forum
◦ Adjourn
December 6, 2011
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Thanks To …
◦ HOA Staff
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Holly Miller
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Chris Sadoian - Chairman
Raciel Day
Bob Finch
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John Walsh- Chairman
Keith Galpin
John Watt
John Morrison
Bob Finch
Jerry Lee
Dennis Loewe
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Doug Allan – Chairman
Russell Tanner
Dennis Loewe
◦ Grounds committee
◦ Finance committee
◦ Gig Harbor Government & Community Relations
December 6, 2011
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Introductions
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Dennis Loewe, President
Jerry Lee, Vice President
Bob Finch, Treasurer
Russell Tanner, Director & Developer Rep.
December 6, 2011
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Board Member resignation
◦ On November 22, 2011 Dave Shaw resigned
 He no longer lives in Canterwood
 New employment hinders his participation
◦ Too late to solicit new candidates
◦ Under our By-laws:
 Under a resignation, a successor is to be selected by the
remaining members of the Board and shall serve for the
unexpired term of his predecessor.
◦ The Board has selected John Dunton
December 6, 2011
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Introducing John Dunton
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Career Experience:
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1960-1980 US Air Force
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Served at various locations in US and Europe with tours in Berlin, Germany, Arizona, New Mexico, Alaska and Washington
State
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Logistics Quality Assurance
Responsible for Quality Assurance of Electronic Maintenance and Management at Radar Facilities in Washington, Oregon
and Northern California
1980-2005 Commercial Real Estate Retail Specialization
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Represented numerous national retail chains including Staples, WINCO Foods, and Pier One Imports
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Involved in the development and leasing of shopping centers and free standing retail stores in Washington and Oregon
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2005-2011
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Canterwood Country Club House Committee Member
Director, Canterwood Club Homes HOA
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Education:
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University of Maryland
Senior USAF NCO Academy
Certified Commercial Investment Member
December 6, 2011
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◦ Nominees are:
 Dennis Loewe – Current President
 Jerry Lee – Current Vice President
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As a candidate, I will recuse myself
Call upon Bob Finch to conduct the election
Open the Floor for Nominations
Call for the vote
December 6, 2011
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President’s Report – Dennis Loewe
 2011 Year in Review
 Completed new initiatives
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Installed reflectors at stop lines
Cleaned 1/3 of our drains
Paved the HOA parking lot, replaced curbs
Repaved several streets
Installing new curbs & No Parking along Peacock Hill entrance
Tanager Fence Repair
Snow removal contract is in place
Pressure washed the exterior of the Riding Club stables and arena
RV Lot electrical problems inspected and fixed
Strong financial performance
Cleaned up trees along the roads
Street sign repair and replace
Installed tennis court windscreens
Extended the Foxglove Fence
Hosted a Race for a Soldier
December 6, 2011
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Finance Report – Bob Finch
◦ Committee members
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John Walsh- Chairman
Keith Galpin
John Watt
John Morrison
Bob Finch
Jerry Lee
Dennis Loewe
December 6, 2011
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2011 ASSOCIATION INCOME
Budget
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710 members
819,100
Other income
22,100
Bad debt collected
Reserves funds contribution -213,300
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Total funds for operations
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627,900
Projected
Close
817,000
22,000
56,000
-213,300
681,700
December 6, 2011
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2011 OPERATING EXPENSES
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Security
Grounds
Management
Streets & Buildings
Gates
R V Lot
Stables
BUDGET
239,000
163,000
170,000
22,000
14,000
12,000
4,000
Projected
Close
248,000
159,000
168,000
59,000
15,000
12,000
3,500
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Totals
624,000
664,500
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December 6, 2011
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2011 RESERVE EXPENDITURES
Expenditures
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Street repairs & repaving
186,500
Nuthatch Park picnic pavilion
22,000
HOA office repairs
8,000
Foxglove fence completed
5,500
Total funds spent
222,000
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Projected reserve funds balance at year end
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892,000
December 6, 2011
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“The Bad News”
◦ Dues are going up $4.00 per month
 Specifically for expenses related to snow & ice removal
◦ Last year we spent $21,000 in December & January
◦ This is the first dues increase in four years
◦ This moves the quarterly payment from $288 to an
even $300 per quarter
December 6, 2011
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Security Committee
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Don Kennedy - Chairman
Paul Rubin
Jim Rieck
Bruce Meyer
Dennis Loewe
Don Matheson
Harry Bedrosian
Bob Finch
December 6, 2011
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Security Update – Jerry Lee/Don Kennedy
◦ Seven fulltime officers
◦ Duties preformed include:
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Home vacation checks
Stop sign enforcement and studies
Speed enforcement and studies with radar
Security at the school bus stops when children are waiting for the bus and
when they return home
General patrol of the community
Jump start service for disabled vehicles
Alarm response to residents’ homes
Response to calls for medical assistance
Regular checks on the status of the elderly in Canterwood
Maintain security at the Main gate
Conduct inspections of Canterwood for HOA violations by contractors
Placement of flyers in the mail receptacles at all of the mail boxes
Direct traffic when necessary
Providing rides for residents to and from the Main gate
December 6, 2011
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Continued:
 Frequent inspections of the RV lot
 Frequent inspections of the Country club including the tennis courts
and swimming area
 Responding to all calls for service from the residents
 Taking crime reports and conducting further investigations to assist
local LE
 Inspections of the HOA office as well as the stables and golf course
maintenance building
 Sanding of the roads when necessary
 Securing packages for residents who are on vacation
 Delivering packages and reports to the HOA Board
 Inspecting predetermined locations throughout Canterwood on a
regular basis
 Maintaining a geographical map of where incidents occur in
Canterwood enabling them to concentrate their patrol efforts where
needed
December 6, 2011
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Comparison of All Incidents
December 6, 2011
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Vandalism Comparison
December 6, 2011
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Grounds Committee
Chris Sadoian - Chairman
 Raciel Day
 Bob Finch
December 6, 2011
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Grounds Committee – Chris Sadoian
2011 Projects
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Resident gate entry area – all new landscaping, with new Canterwood signage
and new lighting
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Main gate entry area – new signage and new lighting
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Baker Way entry area – new signage and new lighting
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Children’s playground - completed drainage improvements
December 6, 2011
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Architectural Control Committee – George Milliken
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Due to the economy and the downturn in new construction and re-modeling we have been
asked mainly to assist with landscaping issues and some boundary and neighbor disputes.
We have been particularly pleased this year with the way that homeowners react to and accept
our decisions. Often a reminder and review of the relevant By-Laws is all it takes to resolve any
differences.
This past year one of the tree service companies , Archon, hired their own certified arborist. On
those occasions when your Committee disagrees with the tree company, we still require the
homeowner to pay for a second opinion from our own independent, unaffiliated arborist. This
removes the possibility of any conflict of interest on the part of the company-owned expert.
We must give a rousing vote of thanks to Holly Miller whose handling of homeowner's requests
and the Committee's decisions has been done with a high degree of courtesy, professionalism
and patience. And finally I would like to thank both those Board members who have
volunteered to help us resolve a small number of thorny issues, as well as my two stalwart
partners, Suzanne Sullivan and Mort Altman who have attended virtually every bi-weekly drivearound and subsequent decision-making meeting.
December 6, 2011
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Bob Finch
◦ Results of the Vote
December 6, 2011
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Emphasis for 2011
Assess roads and paving needs
Review Reserve Funding
Continue to monitor & control costs
Respond to community requests for landscaping
and grounds improvements
◦ Complete Nuthatch playground pavilion
◦ Require new stickers for all vehicles
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December 6, 2011
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New Nuthatch pavilion:
December 6, 2011
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New Business
◦ Open Discussion
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Call for Adjournment
December 6, 2011
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