Transcript WHAT IN THE PIF IS GOING ON? - University of Tennessee

WHAT IN THE
PAPER PIF IS
GOING ON?
WHY DO I NEED TO FILL OUT A PAPER PIF?
• New Hire
• Rehire
• Change in Position
PIF INFORMATION VS. PO13 – MAINTAIN POSITION
•
In IRIS , Go to the PO13 (Maintain Position) Transaction
• Click on the Relationships Tab
• Check the Organizational Unit Name and Number
• Next, click on the Work Schedule Tab
• Check the work schedule rule
• Lastly, click on the Employee Group/Subgroup Tab
• Check the Employee Group and subgroup against the Paper PIF
IS IT A NEW HIRE?
S TA F F
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Exempt and non-exempt
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Includes Research
Associates, Non-UT
Student Assistants,
Regular non-exempt
•
Does not include UT
Students
•
Required Signatures
• Human Resources
F A C U LT Y
•
Required Signatures
• Department/College
• If COM – Carolyn Head
• Dr. Cheryl Scheid
• Human Resources
WHAT IF I’VE BEEN AROUND A WHILE?
FAC U LT Y O T H E R
ACTION– (EXCEPT
RAISES)
S TAF F – O T H E R
ACTION
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Exempt and non-exempt
Required Signatures
• Department/College or Vice
Chancellor
• Human Resources
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Includes Special Pay Instructor,
Instructor, Assistant Professor,
Dean
Required Signatures
• Department/College
• If COM – Carolyn Head
• Dr. Cheryl Scheid
OTHER PIFS
POSTDOC PIFS
• Required
Signatures
• Department/College
• Dr. Monica Jablonski
MEDICAL
RESIDENTS
• Required Signatures
• College of Medicine
• Office of Graduate
Medical Education
• Other Colleges
• Department Head
• Human Resources
STUDENTS (STUDENT ASSISTANTS;
GTA/GRA;TUTOR
•
Required Signatures
• Department/College
• Human Resources
WHERE DOES IT GO NEXT?
• Please send it to Stephanie Mitchell in Finance
& Operations for review and final processing
PIF CHECKPOINTS
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Are all the required approval signatures on the PIF?
• F&O should be the final approval before payroll receives the PIF.
• Please do not take the PIF directly to payroll without F&O’s signature.
This will only delay the process.
Is it a promotion or demotion?
• If so, is the TALEO or PIN number on the PIF?
• Is the approval letter from HR attached (non-faculty)?
Is it a transfer to another department?
• If so, is the TALEO or PIN number on the PIF?
• Is the email from HR attached showing the approved salary (non-faculty)?
Is it an hourly (biweekly) or salary (monthly) employee position?
Are the effective/start dates consistent?
AFTER SEPTEMBER 1, 2013, WE WILL NO LONGER ACCEPT THE
OLD PIF FORMS (See separate excel attachments for latest forms).
IF ALL ELSE FAILS, CALL STEPHANIE @ 1481
HOPEFULLY, SHE DOESN’T FORGET TO COME BACK FROM VACATION……………