handout-2 - Council of Emergency Medicine Residency Directors
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Transcript handout-2 - Council of Emergency Medicine Residency Directors
PIF- TOOLS AND
TIPS
Cindy Koonz, MS- Oregon Health & Science University
Katy Oksuita, MS- University of Wisconsin School of Medicine and
Public Health
Linda Schneider- SIU School of Medicine
TIME LINE
COMMON ACGME ACRONYMS
ADS: Accreditation Data System
DIO: Designated Institutional Official
FS: Field Staff
SV: Site Visit
PR: Program Requirements
PIF: Program Information Form
RCC: Residency Review Committee
For Complete List See the hand out
COMMON PIF
Start Early and update program, faculty and resident information as you
receive it (i.e., research, re-certification)on the ACGME ADS page
Be consistent on dates i.e. no publication over 10 years old,
chronological order is matching for all faculty, newest to oldest vs.
oldest to newest
Remove activities that have ended from the “current” activities
EMERGENCY MEDICINE
Clear and concise answers
Have supporting documentation
Know your program inside and out
Emergency Medicine Program requirements, guidelines and other helpful
tips can be found on ACGME page under the review committee tab,
choose Emergency Medicine.
LANGUAGE OF PIF
MOST COMMON CITATIONS FOR CORE
EMERGENCY MEDICINE PROGRAMS FOR
ACADEMIC YEAR 2009-2010 (ACGME NEWSLETTER 12/10)
Program Personnel and Resources: Resources • (n=16) – throughput
times, patient care space, office space, lab and diagnostic imaging
results on timely basis, etc.
Scholarly Activities (n=16) for Residents and • Faculty
Program Personnel and Resources: Responsibilities of Program
Director (n=13) – PIF completion and accuracy, environment where
residents free to raise issues, ensuring residents relieved of duties
attend conferences, ensuring residents maintain documentation of
procedures, etc.
Qualifications of Faculty (n=11) – faculty staffing levels, faculty to
resident ratio, Board certification, etc.
MOST RECENT CITATIONS
INFORMATION GATHERED FROM SURVEY MONKEY FEBRUARY 2011
Attendance for conference – 70%
Core Faculty time violation
Core faculty w/ no scholarly work in the last 5 years
Faculty should demonstrate active involvement and dedication to education
Duty Hour violations
PLA’s do not include reference to Policies and Procedures
Procedure exposure
Transfer/ Withdrawn Residents
ELECTRONIC VS PAPER DOCUMENTATION
There are a lot of transitions happening with paper and electronic
documents, our recent site visitor was fine seeing either paper or
electronic documents. He wanted to see electronic in e*value (or other
residency tracking software) . Ask the site visitor in advance what format
he or she would like to see documents in, so you are not scrambling on the
day of the visit.
www.acgme.org
Emergency Medicine Program requirements, guidelines and other helpful
tips can be found on ACGME page under the review committee tab, choose
Emergency Medicine.
COUNT DOWN TO SITE VISIT….
2-3 months before the visit when you have received the letter, update
ACGME ADS system (this will generate the common PIF, also known as
Part 1 of the PIF)
Review notification letter from the program last site visit
Review the current set of program requirements for your specialty
DAY OF THE SITE VISIT
Make certain all the appropriate parties (DIO, Program Director, Chief,
ect) are prepared and ready to meet with the site visitor
Have all information requested on hand and ready for review
Relax
QUESTIONS
What to do next?