Transcript FastFacts Feature Presentation

Slide 1
FastFacts
Feature Presentation
June 20, 2013
To dial in, use this phone number and
participant code…
Phone number: 888-651-5908
Participant code: 182500
To participate via VoIP…
You must have a sound card
You must have headphones or
computer speakers
© 2012 The Johns Hopkins University. All rights reserved.
Slide 2
Today’s Topic
We’ll be taking a look at…
JHH/JHHSC - Non-Nursing Temporary
Staffing Agency Utilization Project
Slide 3
Today’s Presenter
Mary Li
Sr. Project Admin at Hopkins
Slide 4
Session Segments
Presentation
Mary Li will address the Non-Nursing Temporary Staffing Agency
Utilization process/policy and introduce the systems leveraged to
track time.
During Mary Li’s presentation, your phone will be muted.
Q&A
After the presentation, we’ll hold a Q&A session.
We’ll open up the phone lines, and you’ll be able to ask
questions.
Mary, Jennifer and/or Jeromy will answer as many of your
questions as time allows.
Slide 5
Contact Us
If you would like to submit a question during the presentation or if
you’re having technical difficulties, you can email us at:
[email protected]
You can also send us an instant message!
GoogleTalk – [email protected]
AOL Instant Messenger – HopkinsFastFacts
MSN – [email protected]
Slide 6
Survey
Survey
At the end of this FastFacts session, we’ll ask you to complete a
short survey.
Your honest comments will help us to enhance and improve
future FastFacts sessions.
Slide 7
How To View Full Screen
Slide 8
JHH/JHHSC - Non-Nursing
Temporary Staffing Agency
Utilization project
Slide 9
Agenda
Overview
Policy - Non-Nursing Temporary Staffing Agency Utilization
Intrastaff
Time Capture
Additional Resources
Slide 10
Overview
The project began in April 2013 with Go-Live date of June 23, 2013
Scope – Johns Hopkins Hospital Non-Nursing departments and
resources
Created to provide
A centralized model
Risk/Exposure Mitigation
Electronic time keeping
Reporting
Set foundation for all Non-Nursing requests to go through Intrastaff
Slide 11
Policy
On June 10, 2013 communication was sent to JHH/JHHSC
leadership
Included the new “Non-Nursing Temporary Staffing Agency
Utilization Johns Hopkins Health System Corporation & The
Johns Hopkins Hospital Policies and Procedures”
New policy requires
For those temporary staff with assignments greater than one
week
– Approval from the Vacancy Review Committee
Staffing centrally from Intrastaff
All non-nursing agency employees to swipe/punch in order to
capture time
Slide 12
Intrastaff
Intrastaff was founded in 1987 and is owned by The Johns Hopkins
Health System Corporation
Intrastaff is the temporary staffing service for placement of clinical
and non-clinical personnel for the Johns Hopkins Medical Institutions
Why Intrastaff?
Experience in temporary staffing
Centralized model and process
Understanding of time capture, reporting and billing
To request non-nursing staff from Intrastaff
Email – [email protected]
Phone – (410) 583-2950
Slide 13
Time Capture
Workforce Management (WFM) and Kronos are the two time
keeping systems generally used by departments at Johns Hopkins
Hospital
Allow for easy tracking and reporting of hours worked for all
personnel
Non-nursing Agency staff are required to swipe on the system used
by the assigned department
Allows management to review staff in a single system
Follows similar review and approval process
Provides an electronic record of time worked
Centralized support
Slide 14
Additional Resources
Agency Approval instructional videos
Kronos Tutorial: Kronos Temporary Labor (Agency) Approval
Tutorial
WFM Tutorial: WFM Temporary Labor (Agency) Approval Tutorial
Any questions about this new requirement and the policy, please
contact Mary Li ([email protected]) of Intrastaff.
Time keeping support options
Kronos - Visit the Kronos Support Portal (KSP) https://myksp.jhmi.edu/
WFM – Email the central inbox - [email protected]
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Q&A
We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide
instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us
during the presentation.
If there’s a question that we can’t answer, we’ll do some research
after this session, and then email the answer to all participants.
Slide 16
Thank You!
Thank you for participating!
We would love to hear from you.
Are there certain topics that you would like us to cover in future
FastFacts sessions?
Would you like to be a FastFacts presenter?
Please email us at: [email protected]
Slide 17
Survey
Before we close, please take the time to complete a short survey.
Your feedback will help us as we plan future FastFacts sessions.
Click this link to access the survey…
http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!