Transcript Een stage in het buitenland

Handbook International Traineeship
Version 2 February 2011
Dear Student,
This digital handbook supports you with the Training of
your Traineeship. It will also come in handy as a guide
during and after your Traineeship. Therefore, ensure
that you have this handbook at hand at all times. If you
have further questions, please send an e-mail to:
[email protected]
Feel free to call us: +31 (0)34 455589
Press the Escape
button to finish the
presentation.
We wish you a great time abroad!
From the ‘Bureau Buitenland’ Team
Dit handboek is erg handig, voor al dankzij de ingebouwde
hyperlinks. Zorg dat je het altijd bij de hand hebt.
The Mentor
The
Traineeship
Agreement
Public
Transport
Card
Insurance
Booking a flight
Short
Report
Health
Go Wild!
Homesickness
Checklist
Education
Grant
Receipt book
Translations
Cheap
calling rates
What to
hand in
Action Plan
A Traineeship
in Europe
Leonardo
Grant
Finding a
Trainee Post
Klik op de onderwerpen.
A Traineeship in Europe
During your entire vocational study
you can obtain one Leonardo Grant
for a European Traineeship. You can
use this Grant for a Traineeship in
one of the following countries:
Belgium, Bulgaria, Cyprus,
Denmark, Germany, Estonia,
Finland, France, Greece, United
Kingdom, Hungary, Ireland, Italy,
Latvia, Liechtenstein, Lithuania,
Luxembourg, Malta, Norway,
Austria, Poland, Portugal, Romania,
Slovenia, Slovakia, Spain, Turkey,
Czech Republic, Iceland and
Sweden.
Een overzicht van de landen die meedoen aan het Leonardo project. Je
kunt één keer subsidie krijgen tijdens je MBO-opleiding.
Grant
The amount of money you get is dependent
on the country of destination and the duration
of your Traineeship. Once you have submitted
a financial plan, you will receive an advance in
your bank account. The rest of the money will
be paid out to you after your Traineeship.
You can receive a Grant if:
•The Traineeship is in a European country.
•The Traineeship period is at least 3 and at
most 26 continuous weeks.
Attention!
We advise to do a Traineeship for at
least 5 weeks as Traineeship
Supervisors are not interested in short
term placements. An exception is the
Sheep Traineeship.
If you break off your Traineeship or if you do
not fulfill your obligations both the advance
payment and the insurance premium have to
be refunded.
Hoeveel geld je krijgt is afhankelijk van de lengte van je stage en het land van
bestemming. Bij afbreken van de stage en niet nakomen van verplichtingen moet
het geld worden terugbetaald.
Insurance
'Bureau Buitenland‘ will arrange a special Student
Traineeship Insurance for you. If you click here you
will find a summary of cover. You receive a digital
insurance pass via e-mail. Keep this handy at all
times.
In case of damage or injury, you can contact the
insurance company directly (IPS-Lippmann).
Attention!
This only applies if you do a Traineeship within
Europe with a Leonardo Grant. In all other cases
you have to arrange for insurance yourself.
Bureau Buitenland sluit een speciale stageverzekering af. Dit geldt alleen als je
binnen Europa op stage gaat met een Leonardo subsidie.
Public transport card
When you go abroad, you can
apply for a refund for your OVCard. To do this you have to
complete the form 'OVvergoeding buitenland' on the
website of the 'Duo-IB groep'.
Send your application at least
two months before departure.
The school administration can
sign the form for you.
You can use the refund for your
personal contribution.
Tijdens je buitenlandstage kun je je OV-kaart tijdelijk stop zetten. Het geld dat je
krijgt uitgekeerd, kun je gebruiken voor je eigen bijdrage.
Education Grant (Studiefinanciering)
During your Traineeship you keep
your Education Grant.
If you live with your parents you can
apply for a non-resident allowance for
this period. You should receive your
Grant 5 weeks before you leave,
provided you apply for this on time.
Please use this form.
Voor je stageperiode kun je een studiebeurs voor uitwonenden aanvragen. Dit
geld kun je gebruiken voor je eigen bijdrage.
Finding a Traineeship Address
You are responsible for finding a Traineeship Address. This can easily be done through
the internet.
Click here to find a number reports written by students after their Traineeship period.
You can also try to find a Trainee Post
through the websites of the
organizations below:
Stichting Uitwisseling - World
CA Educational Programmes - World
Experience International – World
Equipeople – Ireland
Emigratiebureau.com – Canada
Ohio Program – Ohio
IEPUK – United Kingdom
Projects Abroad - World
Je moet zelf een stageplek zoeken. Maak gebruik van de ervaringen van andere
leerlingen of van de sites die hier genoemd worden.
The Mentor
After the Training Session you have to
complete a CONTRACT IBPV form. You then
have to talk to your Mentor as he or she is the
person who needs to give permission for your
Traineeship. If your Mentor approves you can
complete the CONTRACT IBPV together. Take
this form to Bureau Buitenland.
During your Traineeship period, the Mentor is
your first point of contact. You and your
Mentor need to make arrangements regarding
how and when you stay in contact. If there is a
serious problem, your Mentor and Bureau
Buitenland will try to find a solution.
Je moet van te voren toestemming vragen aan je mentor. Hij is je eerste
aanspreekpunt tijdens de stage.
Homesickness
Sooner or later everybody will have some feeling of
homesickness. This is quite common. However, there are
ways to combat this:
> Be well prepared before you leave. Keep in mind that you
enter a different culture with different habits;
> Set up a chatbox or website to stay in touch with your
contacts (MSN, Hyves);
> Express your feelings to other trainees, colleagues and your
Traineeship Supervisor;
> Reduce the number of phone calls. One call per week is
enough, the remainder can be done per e-mail;
> Keep an online diary (waarbenjij.nu);
> Spend enough time on relaxation, sport is a good way to
relax;
> Keep up a healthy life style. Be careful with alcohol, it
reinforces negative feelings.
Iedereen kan last krijgen van heimwee. Hier een paar tips om het te voorkomen
en bestrijden.
Receipt book
Costs to declare:
During your Traineeship period
you MUST save all receipts and
invoices, including your ticket and
boarding-pass. Keep all receipts
and invoices in a notebook and
add a serial number to each
invoice and receipt.
> Transportation costs;
> Accommodation costs;
> Cost of living;
> Cost for cultural trips.
Put an overview of all costs on
the first page. You MUST print
out this excel-file and attach it to
your notebook.
Costs you are NOT allowed to declare:
Private purchases, souvenirs, buying a
round in the pub, calling cards, etc.
After returning home the receipt
book should be handed in to
Bureau Buitenland.
Je moet een overzicht van je uitgaven bijhouden op een excelblad. Dit plak je
voorin het bonnenboekje. Niet alle uitgaven kunnen gedeclareerd worden.
Action plan
Ask your Mentor for permission / Fill in the CONTRACT IBPV.
Find a Traineeship address.
Hand in the CONTRACT IBPV to Bureau Buitenland.
Arrange for the Traineeship Agreement (POK).
Upon arrival: contact your Mentor.
During your Traineeship:
> Collect the receipts and keep up a financial overview;
> Complete the Europass with your Traineeship Supervisor (you will receive this per e-mail);
> Complete the survey (RAP4LEO);
> Work on your Traineeship assignments.
After your return:
> Report to your Mentor with all your Traineeship assignments.
> Report to Bureau Buitenland WITHIN THREE WEEKS with your receipt book, Europass,
Rap4leo and a short report.
Een overzicht van alle stappen die je moet zetten.
The Traineeship Agreement
Like any other Traineeship you need to ensure that the Traineeship Agreement is in
order by completing the following steps:
•Fill in the CONTRACT IBPV with your Mentor.
•Hand it in to Bureau Buitenland.
•You will receive a Traineeship Agreement (POK).
•Send it to your Traineeship Address to have it signed and returned to you.
•Hand it in to Bureau Buitenland.
•Bureau Buitenland will pass it on to The Traineeship Office (Stagebureau)
Zorg dat de POK zo snel mogelijk ingevuld is. We kunnen niet uitbetalen voordat
we een POK hebben.
What to take?
Here is a list of items that you may
wish to take with you.
Bedenk goed van tevoren wat je allemaal mee moet nemen. Hierbij een lijst die
tamelijk compleet is.
Health
Ensure in advance that you are
aware of the health risks in the
country of your destination. Is
it safe to drink tap water? Is it
sensible to bring a first aid kit?
Visit gezondopreis.nl for
answers to these questions.
Another possibility is to have
the vaccinations at home.
Click on thuisvaccinaties.nl
Please report at the GGD for
vaccinations. Compensation is
usually provided by your
health insurance.
Bereid je goed voor op de gezondheidsrisico’s in het land van bestemming. Kijk
eens op deze sites.
Report
Submit a short report (1 A4) after your
Traineeship.
Briefly describe:
•where have you been;
•what type of Traineeship;
•the address;
•the contact person;
•how did you travel there;
•how did you experience this Traineeship ;
•how were you supervised;
•tips and advice for the next student;
•add a nice picture.
Please e-mail this report to Bureau Buitenland.
Na afloop van je stage schrijf je één A4-tje over je stageplek. Deze informatie
gebruiken we weer voor andere leerlingen.
What to hand in to Bureau Buitenland ?
Before the Traineeship:
> CONTRACT IBPV
> Traineeship Agreement (POK)
> Financial Plan (assumed costs)
After the Traineeship:
> Survey (Rap4LEO)
> Two completed and SIGNED Europasses
> Financial overview with receipt book
> Traineeship report (1 A4)
Een overzicht van de documenten die je voor en na de stage moet inleveren.
Booking a flight
You can book a flight when all parties
involved have agreed: your Mentor, the
Traineeship Supervisor and Bureau
Buitenland. Your Traineeship Supervisor
can inform you which airport is most
convenient. If you have a Traineeship
outside Europe, ensure that your work
permit and visa are in order.
The application for a visa can be
easily arranged through the Visum
Buro.
Do not book your flight straight away,
compare prices and pay attention to
additional costs charged by the airline.
Nadat alle partijen akkoord zijn, kun je een vlucht boeken. Vergelijk prijzen! Voor
bepaalde landen buiten Europa heb je ook een visum nodig.
Translations
When you go abroad you need to
take your assignments in English or
German. These documents should
be available. Ask you Mentor.
Zorg dat je Engels- of Duitstalige stageopdrachten bij je hebt. Je mentor kan je er
aan helpen.
Cheap calling rates
In case you make any
phone calls abroad,
you can best use a
0900-number.
Check the following
sites:
Televergelijk
Goedkoopbellen
Teledump
Als je naar het buitenland moet bellen, doe dat dan via een goedkoop 0900nummer.
Go wild!
Do you want to work with exotic animals in faraway
countries? How about this?
• Marine Conservation in Cambodja;
• Tropical Forest Conservation in Costa Rica;
• Sea Turtle Project in Mexico;
• African Bushveld Project in South Africa;
• Working as a veterinary assistant in India, Mongolia or
Argentina;
• Etcetera.
> Contact Projects Abroad.
Via Projects Abroad kun je naar verre bestemmingen. Je hoeft geen
accommodatie te zoeken. Alles wordt voor je geregeld.