Transcript Program Framework Review

Program Framework Review
November 2011
Pamela Miller, Ph.D.
AVP for Learning
Purpose of Program Review
San Juan College recognizes the
importance of a systematic program
review and evaluation process to guide
the continuous improvement of quality
academic programs.
Purpose (cont’d)
The program review process is comprised
of four primary data components:
 Internal analysis
◦ Outcomes assessment
◦ KPI’s
Stakeholder surveys
 Competitive/peer analysis
 Market analysis

Guiding Principles

The important guiding principles in program
review should be the response to these
questions:
1. How do we define our program and expected
outcomes?
2. What community need does this address?
3. How well are we meeting our program objectives?
4. What are the characteristics of a quality program?
5. What improvements are recommended for
continuous quality improvements?
6. What resources are required to implement those
recommendations?
Why?
Internal Drivers
 Strategic Planning
 Information-Driven Decision Making
 Improved Student Learning Outcomes
 Improved Instruction
 Higher Retention and Completion Rates
 Higher Revenues and/or Lower Costs
Why?
Internal Drivers (cont’d)
 Document drivers of curriculum changes
 Measurable program outcomes
 Measurable course outcomes linked to
program outcomes
 CSLO’s linked to course outcomes
 Curriculum mapping
Why? (cont’d)
External Drivers
 Accreditation
◦ Higher Learning Commission
◦ School/Program Accreditation

National “Mood”
◦ Distrust of higher education system
◦ Increased accountability & transparency
 Gainful Employment regulations
 Program Integrity regulations
 Performance-based funding
Who?
The Program Review process and Self
Study Report is managed by the Program
Director/Dept Chair
 A team approached is recommended:

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◦
faculty (full- and part-time)
general education representative(s)
appropriate departmental staff
appropriate faculty/staff outside of School in
which program resides
◦ external reviewers (outside of SJC)
What?

Higher Learning Commission criteria
provide the framework for the Program
Self Study
◦ Three primary components:
 Fit with SJC mission
 Planning and Preparing for the Future
 Student Learning and Effective Teaching
 Key Performance Indicators (Program Effectiveness)
 Assessment of Student Learning Outcomes
What? (cont’d)

Four primary data components:
◦ Internal analysis
 Embed assessment activities into the Program
Review cycle
 KPI’s
◦ Stakeholder surveys
 Employers, Students, Graduates, Faculty, Advisory
Committee
◦ Competitive/peer analysis
◦ Market analysis
When?

Key indicators will be reviewed and analyzed
annually for all programs, regardless of their
position in the Program Review rotation; these
indicators may prompt an “out of cycle”
program review

A Limited number of programs will be
reviewed in fall 2011 (one from each school)
◦ These programs will pilot the Program Review
process that will be implemented in fall 2012
(5-year cycle begins)
How?

Self Study Report Template/Outline
◦ The self study report is completed in WEAVE
and submitted by the Program Director to
the School Dean for review/revision
◦ The Self Study Report is presented to the
Department and School for review/revision
◦ The School Dean submits the Self Study
Report to the AVP for Learning and the
Learning Leadership Team
How? (cont’d)

Action Plan(s)
◦ One or more Action Plans are drafted by the
Program Director and submitted to the
School Dean for review/revision
◦ The Action Plan(s) is presented to the
Department and School for review/revision
◦ The School Dean submits the Action Plan(s)
to the AVP for Learning and the Learning
Leadership Team
◦ Action Plan(s) are posted in WEAVE (and on
the Portal?)
How? (cont’d)

Self Study Summary Report
◦ A Self Study Summary Report is prepared in
WEAVE by the School Dean and submitted to
the AVP for Learning and the Learning
Leadership Team
◦ The Self Study Summary Report is posted in
WEAVE and on the Portal
How? (cont’d)

Annual Action Plan Updates
◦ Annual Action Plan Updates are drafted in
WEAVE by the Program Director and submitted
the School Dean for review/revision
◦ The Annual Action Plan Updates are presented to
the Department and School for review/ revision
◦ The School Dean submits the updates to the AVP
for Learning and the Learning Leadership Team
◦ Annual Action Plan Updates are posted in
WEAVE (and on the Portal?)
Resources Required

Reference material and professional
development
◦ Outcomes-based assessment
Web-query database (data available from
desktop) – iStrategy
 Self Study Report/Summary and Action
Plan Templates (developing during pilot)
 Stakeholder Surveys (developed during
pilot)

Resources Required (cont’d)

Centralized storage for Program Review
documents (WEAVE and Portal)
◦ Determine what is public and what is not
 Self Study Summary Report on Portal (what else?)

Stipends for part-time faculty required to
participate?
LLT Involvement…
Leadership
 Draft/refine Conceptual Framework
 Define Outcomes Based Assessment
Program Review at SJC
 Develop strategy for faculty inclusion
 Team membership

◦ Value of external reviewers (outside program/
department)

Identify professional development
resources needed