Transcript U.S. Department of Justice Office of Justice Programs

FY 2010 Port Security Grant Program
Grant Guidance Outreach
Grant Programs Directorate and United States Coast Guard
December 2009
Table of Contents
Overview
Application
Post-Award
Resources
Environmental Planning and Historic Preservation (EHP)
Compliance
2
Overview
FY 2010 Transportation Grant Programs
 The FY 2010 Port Security Grant Program (PSGP) is one of five grant
programs within the Transportation Infrastructure Security Branch (TISB)
Transportation Infrastructure
Security Branch (TISB)
Intercity Bus Security
Grant Program
(IBSGP)
Port Security Grant
Program
(PSGP)
Transit Security Grant
Program
(TSGP)
Freight Rail Security
Grant Program
(FRSGP)
Intercity Passenger
Rail
(IPR)
3
Overview
FY 2010 PSGP
Available Funding
Group
FY 2009
FY 2010
Group I
$210,649,989
$172,800,000
Group II
$140,014,000
$86,400,000
Group III
$17,592,011
$14,400,000
All Other Port Areas
$15,344,000
$14,400,000
Ferry Systems
TOTAL
$5,000,000
$388,600,000
$288,000,000 (p. 7)
 Authorizing Statutes
- Department of Homeland Security Appropriations Act, 2010 (Public Law 111-83)
- Section 102 of the Maritime Transportation Security Act of 2002, as amended (46
U.S.C. §70107)
 Period of Performance: 36 months
4
Overview
FY 2010 PSGP Key Updates
 No required cost sharing, matching, or cost participation
 Management and Administration (M&A) capped at 5% for grantees and 3%
for sub grantees (p. 22)
 Investment Justifications (IJ) for Group I and II due 45 business days (April
19, 2010) after application deadline (p. 19-20)
 No designated Ferry appropriation
(p. 9)
- Ferries in Group I and II apply through designated FA
- All other Ferries apply with Group III and All Other Port Areas
 Changes in allowable costs
(p. 22-34)
- Funding for standard operations vehicles utilized for routine duties, such as patrol
cars and fire trucks, is no longer allowable
- Funding for conducting vulnerability assessments to evaluate and make
recommendations with respect to security is no longer allowable
5
Overview
FY 2010 PSGP Funding Priorities
1. Enhancing Maritime Domain Awareness (MDA)
(p. 22)
- Reflect regionalized approach, projects doing more than for just one port
- Allows leaders to make effective decisions and act early against threats
- Examples of projects: credentialing, communications, and enhanced intelligence
sharing and analysis
2. Enhancing Improvised Explosive Device (IED) and Chemical, Biological,
Radiological, Nuclear, Explosive (CBRNE) prevention, protection, response, and
recovery capabilities (p. 23)
- Of particular concern are IEDs delivered via small craft, underwater swimmers, or on
ferries
3. Training and Exercises Must follow Area Maritime Security Training Exercise
Program or the TSA ISTEP guidelines that test operational protocols (p. 24)
- For clarification, visit www.hseep.dhs.gov or email [email protected]
4. Efforts supporting implementation of the Transportation Worker Identification
Credential (TWIC) (p. 23)
- Congressionally mandated security program for using secure ID cards for individuals
requiring unescorted access to port facilities
6
Overview
Basic Eligibility Requirements
 Must be fully compliant with relevant Maritime Security Regulations (33 CFR
Parts 101-106, MTSA Regulations) (p. 8)
 Must implement the National Incident Management System (NIMS) (p. 14)
 Congress directed the Department of Homeland Security (DHS) to apply the
funds to the highest risk ports (p. 9)
- There are a total of 147 port areas aggregated into 91 discreet port funding areas
eligible to apply for funds identified for each of the four PSGP funding pools
Funding Pools
Group I
Group II
Group III
All Other Port Areas
 There is no longer a separate 5th funding pool for Ferry Systems
7
Overview
FY 2010 PSGP Timeline
Application
Period Opens
December 8, 2009
FA Decision
Due Date
Application
Due Date
December 31, 2009
IJ Submission
(Groups I and II)
February 12, 2010
Award
Announcement
April 19, 2010
on or before
September 30, 2010
*Completed applications must be received on Grants.gov no later than
11:59pm EST, Friday, February 12, 2010
8
Overview
The Fiduciary Agent (FA) Model
(p. 15)
 Group I and II port areas must continue with the FA process and can either
retain their current FA or select a new FA to deal specifically with FY 2010
award
 Newly identified Group II port areas can begin the FA process and select a
FA or opt out of the FA process
 Group IIIs and All Other Port Areas do not need an FA and apply directly to
FEMA
FAs with approved PWRP
FAs without approved PWRP
Submit Investment
Justifications that align with
approved Port Wide Risk
Management Plan (PWRP)
Submit IJ that align with
respective Area Maritime
Security Plan (AMSP), Facility
Security Plan (FSP), or Vessel
Security Plan (VSP)
9
Application
How do I apply?
 All eligible entities must apply for funding through www.grants.gov
- Questions call (800) 518-4726; see Grants.gov FAQ Handout
 To access application:
- Select “Apply for Grants,” then “Download Application Package”
- Enter CFDA number (97.056) and/or the Funding Opportunity Number (DHS-10-GPD056-000-01 )
- Select “Download Application Package,” and follow prompts to download application
package
 To access instructions:
- Select “Apply for Grants,” then “Download Application Package,” then “Instructions”
 DUNS® Number
- Verify have DUNS number, or take the steps necessary to obtain one ASAP
- Applicants can receive a DUNS number at no cost by calling the DUNS number
request line at (866) 705-5711
 Valid Central Contractor Registry (CCR) Registration
- Must confirm CCR registration at http://www.ccr.gov
 Completed applications must be received on Grants.gov by no later than
11:59pm EST, Friday, February 12, 2010
10
Application
Application Components
(p. 18)
 IJ for projects
 Detailed Budget(s) containing only allowable costs
 MOUs/MOAs (if applicable)
 EHP Details (if available)
 Standard Forms (SF) (http://www07.grants.gov/agencies/forms_repository_information.jsp)
-
SF-424, Application for Federal Assistance
SF-424A, Budget Information
SF-424B, Assurances
SF-424C, Budget Information – Construction Form
SF-424D, Assurances – Construction Programs
SF-LLL, Disclosure of Lobbying Activities
Lobbying Form – Certification Regarding Lobbying
Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Certification Regarding Drug-Free Workplace Requirements
11
Application
Investment Justifications (IJ)
(p. 19-20)
 Address each initiative being proposed for funding
- Demonstrate how projects address gaps and deficiencies in current programs and
capabilities
- Demonstrate ability to provide enhancements consistent with the purpose of the
PSGP program
 Separate IJ for each proposed project
- Applicants within Group III or All Other Port Areas may apply for up to three projects
- Due to nature of FA process, FAs are not limited to three projects
 All IJs must be consistent with all applicable requirements outlined in guidance
 IJ components:
1. Background
2. Strategic and program priorities
3. Impact
4. Funding and Implementation Plan
 IJ template provided in Part VIII of guidance
12
Application
Detailed Budget
(p. 20-21)
 Template provided in Part VIII of guidance (titled “Budget Detail Worksheet”)
- While the format is not required, it is highly recommended that applicants use
the template
- Cost categories are required
- Include quantity and cost
 SF 424A/C (Grants.gov forms) do not replace the Detailed Budget
requirement  both the Detailed Budget AND the SF424 A/C must be
submitted with the application
 Budget must be complete, reasonable, cost-effective, and provide the
appropriate level of detail to clarify intent
 Budget provides the basis of computation of all project-related costs
(including M&A) and any appropriate narrative
13
Application
Allocation Announcement & Award Notification
 Final allocations are first announced by the Secretary no later then 60 days
after the close of the application period
- An Information Bulletin (IB) is distributed and includes a list of allocations to those
entities receiving awards
- The IB is sent out through AskCSID and posted to FEMA and HOMEPORT
websites
 Official awards are made on a rolling basis and grantees receive an
electronic notification on or before September 30, 2010 (p. 36)
 Grantees must officially accept award upon notification
- Email includes instructions on how to access the award
- Contact the GMS Help Desk to obtain username and password: 1-888-549-9901
14
Post-Award
Financial and Programmatic Reporting (p. 46-49)
 Federal Financial Reports (FFR) are required quarterly SF-425
- SF-425 replaces the SF-269
- Must be filed online through the PARS website
- Reporting periods and due dates:
• October 1 through December 31, due January 30
• January 1 through March 31, due April 30
• April 1 through June 30, due July 30
• July 1 through September 30, due October 30
 Financial and Compliance Audit Report – it is suggested to keep financial
information 3 years after award closeout
 Semi-Annual Progress Report (SAPR)
- Formerly titled CAPR
- Reporting periods and due dates:
• January 1 through June 30, due July 30
• July 1 though December 31, due January 30
15
Resources
Information Bulletins (IB)
IB #
Title
IB 329 Environmental Planning and
Historic Preservation
Requirements for Grants
IB 293 Repair and Replacement
Costs within PSGP
Description
Provides guidance for those programs that will fund communication towers,
physical security enhancements, new construction, renovation, and
modifications to buildings or structures. Project descriptions are required to be
submitted to GPD electronically via the Centralized Scheduling and Information
Desk (CSID) at [email protected] prior to the initiation of the project.
Rescinds replacement costs as unallowable costs within the FY 2007, FY 2007
Supplemental, and FY 2008 PSGP
IB 193 Cooperative Training Outreach Designed to decentralize first responder training and to facilitate access to ODP
Program (CO-OP)
courses in a cost effective manner and augment the capacity of States,
territories, and tribal entities to deliver SLGCP/ODP (hereinafter “SLGCP”)
courses
IB 333 Use of Standard Form (SF)
SF-425, also known as the Federal Financial Report (FFR), replace the SF425, Federal Financial Report, 269, SF-269A, SF-272, and SF-272A, currently used by Federal grant
in lieu of SF-269, SF-269A,
recipients to report the financial status of grant funds and cash transactions
SF-272, and SF-272A for
using grant funds. Beginning October 1, 2009, all Federal agencies and Federal
Recipient Financial Reporting grant recipients will be required to use the SF-425 for financial reporting.
IB 336 Maintenance Costs
Using FEMA preparedness grant funds for maintenance contracts and
warranties, repair and replacement costs, upgrades, and user fees is
allowable. If your program previously purchased these items with State or local
funds, those funds cannot be replaced with Federal grant funding.
http://www.fema.gov/government/grant/bulletins/index.shtm
16
Resources
PSGP Program Analyst State Assignments
Kathleen Steinle
[email protected]
(202) 746-5652
Venita Lane
[email protected]
(202) 786-9470
Rene Phillips
[email protected]
(202) 786-9735
Duane Davis
Acting Section Chief
[email protected]
(202) 786-9533
AK
Jackie Jackson
[email protected]
(202) 786-9513
Alex Berberian
[email protected]
(202) 786-9474
Jeff Hall
[email protected]
(202) 786-9778
WA
MT
X
I
ND
NH
MN
OR
VIII
ID
ME
VT
WI
SD
II
MI
NY
I
RI
WY
CT
PA
IA
V
NE
NV
IX
MA
IL
VII
UT
CO
KS
CA
OH
IN
III
NJ
DE
WV
WV
VA
MO
MD
KY
NC
TN
AZ
OK
HI
SC
AR
NM
TX
IV
MS
VI
AL
GA
LA
Guam
Northern Mariana Islands
American Samoa
FL
Tier I Port Area
Puerto Rico
Virgin Island
17
17
Resources
Program Office Contact Information
Name
Role
Email Address
Alex Mrazik
TISB Branch Chief
[email protected]
Duane Davis
Acting Section Chief
[email protected]
Kathleen Baker
Program Analyst
[email protected]
Alex Berberian
Program Analyst
[email protected]
Rene Phillips
Program Analyst
[email protected]
Jackie Jackson
Program Analyst
[email protected]
Venita Lane
Program Analyst
[email protected]
Jeff Hall
Program Analyst
[email protected]
18
Resources
Contact Information
Question Regarding:
Contact Information
Grants.gov
(800) 518-4726
Application process; financial-related;
pre- and post-award administration;
technical assistance; PARS
(866) 927-5646
[email protected]
Program-specific questions
(800) 368-6498
[email protected]
DUNS number
(866) 705-5711
CCR Registration
http://www.ccr.gov
GMS Help
(888) 549-9901
Training and Exercises
(202) 786-9873
[email protected]
https://hseep.dhs.gov
EHP
[email protected]
19
EHP Compliance
Environmental Planning and Historic
Preservation (EHP) Compliance
(p. 43-45)
20
EHP Compliance
What is an EHP Review?
 Involves an analysis of pertinent project information used to
determine the appropriate amount of documentation required
for EHP compliance
 All projects funded with Federal grant dollars must comply with
EHP laws, regulations, and Executive Orders
 Projects must be EHP approved before initiation
 GPD certifies that a grant-funded project is in compliance with
applicable EHP laws, regulations, and Executive Orders
 Complex projects will typically require more information to
reach a determination
21
EHP Compliance
EHP Laws and Executive Orders
Executive Orders:
Environmental Justice
Floodplains
Wetlands
Endangered Species Act
National Historic
Preservation Act
NEPA
Clean Air Act
Clean Water Act
Resource Conservation &
Recovery Act
Coastal Barrier
Resources Act
Coastal Zone
Management Act 22
EHP Compliance
What are EHP Considerations?
 Endangered Species
 Cultural Resources
•Historic properties
•Archaeological sites
 Air and Water Quality
 Noise
 Fish, Habitat & Wildlife
 Floodplains
 Wetlands
 Coastal Zones
 Agricultural Lands
 Environmental Justice
 Socioeconomic Resources
 Land Use
 Hazardous Materials
 Traffic
 Geology (Topography, Soils)
23
EHP Compliance
Floodplains and Wetlands
 Avoid to the extent possible adverse impacts to wetlands and
actions within or affecting floodplains
 If there is a reasonable alternative outside the wetland or
floodplain, FEMA will not fund the project within the wetland or
floodplain
 If the project impacts or may impact wetlands or a floodplain
you should submit:
- Section 404 and Section 10 permits (Wetlands)
- National Wetlands Inventory Map showing project location
http://www.fws.gov/wetlands/Data/mapper.html
- FEMA Flood Insurance Rate Map (FIRM) showing project location
http://www.fema.gov/hazard/map/firm.shtm
24
EHP Compliance
Coastal Zone Management Act (CZMA)
 Goals:
- Reduce uncontrolled development
on islands, beaches, salt marshes,
transitional or inter-tidal areas, and
other coastal areas
 Applicability:
- States with a shoreline in the
coastal zone or ones that border
the Great Lakes
- All states in the coastal zone
have a Coastal Zone
Management Plan (CZMP)
- Be aware of the states CZMP and
ensure that your project is in
compliance
25
EHP Compliance
Importance of Compliance
Compliance
 Protection of natural and
cultural resources
Non-Compliance
 Project delays
 De-obligation of funding
 Improved project planning
 Negative publicity
 Cost efficient
 Civil penalties
 Programmatic and financial
compliance
 Lawsuits
 Efficient project
implementation
 Improved community relations
26
EHP Compliance
GPD EHP Review Process
 Grantees are responsible for providing all relevant EHP
materials to GPD
 Grant funds may be used for preparation of EHP
documentation
 FEMA may be required to consult with State Historic
Preservation Office (SHPO), the U.S. Fish and Wildlife
Service (FWS), etc.
27
EHP Compliance
Roles and Responsibilities
 Grantees
- Responsible for EHP compliance
- Submittal of all EHP review packets to GPD
 GPD Program Analysts (PA)
- Point of contact between the grantee, GPD-EHP Team,
and Regional Environmental Officer (REO)
- Approval of projects with no potential for environmental
and/or historic preservation impacts (Type A)
28
EHP Compliance
Roles and Responsibilities
 GPD-EHP Team
- Point of contact for PAs and REOs
- Approval of projects with no potential for environmental and/or
historic preservation impacts if certain conditions apply (Type B)
 REO
- Review and approval of project with potential for environmental
and/or historic preservation impacts (Type C)
- Responsible for State Historic Preservation Office (SHPO)
consultation, with the assistance if necessary from GPD
- Liaison with grantees and GPD
29
EHP Compliance
Type A Projects
 Projects with no potential for environmental and/or
historic preservation impacts:
- Planning
- Classroom-based training and exercises
- Field-based training at existing facilities with established
procedures
- Personnel
- Mobile and portable equipment (PPE, radios, etc.), vehicles, and
other equipment that does not require any installation
30
EHP Compliance
Type B Projects
 Projects with no potential for environmental and/or
historic preservation impacts if certain conditions apply
 Examples include:
- Physical security enhancements
- Equipment installation (structures less than 50 yrs old)
 e.g. physical security/access controls
 Typical questions
- Does the project involve new ground disturbance or clearance
of vegetation?
- Does project utilize existing infrastructure?
- Will work occur in the vicinity of historic properties?
- Will work occur in or near water?
31
EHP Compliance
Type C Projects
 Projects that may have the potential for
environmental and/or historic preservation
impacts:
- Additional analysis and documentation may be
required to adequately address the impacts in
compliance with applicable EHP laws and regulations
- Environmental Assessments (EAs), Biological
Assessments (BAs), or Memoranda of Agreement
(MOAs) may be required
- Public involvement may be required
32
EHP Compliance
Type C Example: Modification of Buildings &
Structures 50 + Years Old
 Equipment installation (e.g. physical
security/access controls) on, in, or in
the vicinity of historic buildings,
piers, bridges, etc.
 Building renovation/hardening
(e.g. doors, gates, windows)
33
EHP Compliance
EHP Review Packet
 A complete EHP review packet will provide the necessary information
to expedite the EHP review
 What are the required contents?
-
Detailed project description
Physical address of structure/facility or lat/long
Clear color photographs (ground-level and aerial)
Dimensions/acreage/square footage of structure and/or land affected
Extent and depth of ground disturbance for:
• New construction and structure modification
• Utility line placement
• Fencing, light posts, etc., installations
- Height of communication towers
- Special equipment being used, staging areas, etc.
- Year building or structure was built (to include buildings or structures that
are in the vicinity)
34
EHP Compliance
GPD EHP Updates
 CSID point of entry for all EHP review packets
 Programmatic Environmental Assessment (PEA)
 Screening Memo (see CD)
 Authorized Equipment List (AEL)
- Updated to reflect appropriate equipment
 EHP Mailbox [email protected]
- For EHP related questions
35
EHP Compliance
Tips for a Timely EHP Review
 A clear and descriptive project description, with clear
color photos and maps
 Submit materials as soon as you receive your award
notice or in your planning phase
 Include any previous Master Plans or other
environmental documentation
 What work is being proposed, where will it take place,
and how will it be carried out?
36
EHP Compliance
EHP Points of Contact
Name
Adria Martínez
Contact Information
[email protected]
202-286-2566
Marquietta Davis
[email protected]
Brian Krevor
[email protected]
Emily Lux
[email protected]
Marshall Popkin
[email protected]
CSID
[email protected]
800-368-6498
GPD EHP Information [email protected]
37
Questions?