Transcript ALSDE Graduation Cohort

The four-year adjusted cohort graduation rate is the
number of students who graduate in four year with a
regular diploma divided by the number of students who
form the adjusted cohort for the graduating class.
We begin a cohort by selecting all first time ninth
grade students and then tracking those students as
they move through the tenth, eleventh, and twelfth
grades and adding any students who transfer into the
cohort and removing any students who transfer out.
The fact that a student is retained at any point does
not change their cohort.
Current Enrollment Status
Currently/Still Enrolled
Graduate
Withdrawn – Removed from cohort
Withdrawn – Still in cohort
(Dropout, Completer, No Show,
Missing, other)
Code
GRADUATE CATEGORIES IN COHORT GRADUATION RATE
01
Graduate – Alabama High School Diploma
02
Graduate – Alabama High School Diploma with
Advanced Endorsement
Graduate – Alabama High School Diploma with
Career Tech Endorsement
Graduate – Alabama High School Diploma with
Advanced Career Tech Endorsement
06
07
13
Graduate – Credit-Based Diploma
14
Graduate – Alabama High School Diploma with
Advanced Academic and Advanced Career Tech
Endorsements
Non-Graduates
03
Non Graduate –Completed all required Credits but failed
to pass the required number of subject subtests of the
AHSGE.
04
Non-Graduate - Exited with a document other than a
diploma - Special Education – Graduation Certificate
05
Non-Graduate
- Special Education – Alabama
Occupational Diploma
Non Graduate - Exited with a document other than a
diploma – GED
Non Graduate – Retained in 12th Grade
(Special
Education ONLY)
Non Graduate – Failed to complete all credit requirements
09
11
12
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Fall Attendance
End of Year Attendance
(9th Month)
Summer School Completers
Dropout Report
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Start with Fall collection of first-time 9th
graders who actually attended an Alabama
school. (Fall Collection, 2006-2007 school year).
Update dropouts, using Dropout collection and
Prevention and Support verification.
Update each student’s demographics, based on
9th month collection. Add any new 9th grade
students not found in any other cohort. (9th
Month Collection, 2006-2007 school year).
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Update any students in cohort found in
summer school completer process.
Repeat for 10th grade (using Fall, Dropout, 9th
Month and summer school completers from
2007-2008).
Repeat for 11th grade (using Fall, Dropout, 9th
Month and summer school completers from
2008-2009).
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Repeat for 12th grade (using Fall, Dropout, 9th
Month and summer school completers from
2009-2010).
Category
Need
Documents
If Approved by SDE - Resultant Action
* In School Cohort =Also in System Cohort
Move to Graduate Status
YES
Remain in Current School Cohort
Move to Withdrawn Status – Moved Out of State or
Country or to a Private School or Private Tutor
YES
Remove From State Cohort
Move to Withdrawn Status – Went to Another
Public School in Alabama
YES
Remove from School Cohort but Add to Another School
Cohort
Move to Withdrawn Status – Location Unknown
NO
Remain in Current School Cohort
Move to Dropout Status
YES
Remain in Current School Cohort
Move to Foreign Exchange Status
YES
Remove from State Cohort
Duplicate Student Record
NO
Merge Records in Cohort
Still Actively Enrolled in School
NO
Return to Cohort
Never an Enrolled Student in This School
YES
Remove from School Cohort but Return to Last Known
School Cohort
Incarceration /Enrolled in Program that Culminates
in Diploma
YES
Removed from State Cohort
Incarceration /Enrolled in program that Does NOT
Culminate in a Diploma
YES
Remains in School Cohort
Switch Cohort Year
YES
Moved to Appropriate Cohort - * Note if in Alabama School in
8th & 9th Grade – Cohort Stands
Category
Required Documentation
Move to Graduate or Completer Status
Diploma or Certificate
Death
Letter from Family or Obituary Notice
Move to Withdrawn Status – Moved Out
of State or Country or to a Private School
or Private Tutor
Request for Records or Official Proof of Current Enrollment
If Out of Country – Letter from Family/ Relative or letter from
School Principal verifying move will be sufficient
Move to Withdrawn Status – Went to
Another Public School in Alabama
Request for Records or Proof of Enrollment
Proof in State Locator- This should only happen if not properly
enrolled in another system or a technical glitch
Move to Dropout Status
Letter of Withdrawal with a Dropout Reason as the Withdrawal
Reason
Move to Foreign Exchange Status
Document of Status in US
Never an Enrolled Student in This School
Proof never enrolled from Student Management System or No
attendance string in any official data collection ??????
Incarceration
Proof that student is in a Facility/program that culminates in a
diploma
Switch Cohort Year
Transcript
ENROLLMENT STATUS
COHORT STATUS
Withdrawn to Another Alabama Public School or
System – Found in new School
No Longer in This School’s Cohort
but in New School Cohort
Withdrawn to Another Alabama Public School or
System – Not Found in new School by SDE
IN COHORT
Withdrawn Out of State or Out of Country
No longer in any Cohort in State
Withdrawn Private or Church School or Private
Tutor
No longer in any Cohort in State
Withdrawn – Incarceration – Program
Culminates in Diploma
No longer in any Cohort in State
Withdrawn – Incarceration – Program Does Not
Culminate in Diploma
IN COHORT
Dropped Out
IN COHORT
ENROLLMENT STATUS
COHORT STATUS
Currently Enrolled / Still Enrolled
IN COHORT
Foreign Exchange Student
No longer in any Cohort in State
Duplicate Record
Records should be merged if possible so
student is only in Cohort 1 time
Graduate or Completer
IN COHORT
Missing Record
No end of Year Record Found – IN
COHORT
NO SHOW
IN COHORT
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Graduation Rate Calculation Formula:
100 times [Graduate Count]
divided by [Total in Cohort]
Missing and No Shows are counted in the Total as are
Graduates, Completers, Dropouts, Withdrawn but Remain,
Still Enrolled, and Other.
The Cohort Graduation Rate will be used as the AYP AAI
for High Schools beginning this year.
The AAI will include a calculation for each Subpopulation
where N-Count >= AYP minimum N-Count as well as the
All Student category. Thus, if a school has 5 subpopulations counted in AYP that have a large enough Ncount in the 12th grade cohort from the previous year, then
each of the 5 sub-populations and the All Student category
must make the AAI AYP in order for the school to make
AAI AYP.
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Online 24/7
Accountability Web Portal (ap.alsde.edu)
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Restricted to system or school level access
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View only school information
View all schools in system
View various disaggregated
subgroups/subpopulations.
Filter by any available column
Add/remove columns to customize view
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Select desired
subpopulation
Summary numbers
reflect selected
subgroup
Only students
matching selected
subgroup are
displayed.
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Displays school year
and initial grade for
currently displayed
cohort.
80014
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42835
2318
2986
3196
3565
18371
6742
1
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Displays summary of
students matching
selected
subpopulation.
Graduation rate is
calculated by dividing
total students by
graduates.
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Choose which fields to include in grid
Download current grid as Excel file
Download all fields (based on current
selection) as Excel file
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Select columns to
include in grid by
dragging from field
chooser to grid.
Remove columns
from grid by dragging
header to field
chooser.
Can reorder columns
in grid.
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Select column header to sort
Enter text in filter row (row above data) to
restrict by matching text
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Dropout (5)
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Select appropriate
action for student.
Similar to potential
dropout application.
Must provide proper
documentation to
Prevention and
Support to confirm.
Use it along with your Cohort Tracking System as
to track day to day attendance, behavior , and
performance tracking
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How is the GTS aligned to cohort tracking as a
progress monitoring instrument?
- GTS reports give school staff daily access to attendance, behavior,
and course/credit performance .
-Provides school staff with vital “real-time” information to use in
aligning appropriate social, behavioral, and academic resources
to individual student needs in a timely manner.
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There is no appeal of graduation rate in the
August AYP appeals.
All appeals must come through the
Accountability Web Portal when opened by
Prevention and Support until this cohort is
closed for final graduation rate calculation.
Documentation must be faxed or mailed to the
Prevention Support Section of SDE .
Fax Documentation
to:
334-353-1825
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2010 Cohort will be available for viewing on the
Accountability Web Portal beginning :
March 02, 2012. You will not be able to challenge this
cohort.
2011 Cohort – Graduating Class of 2011 – to be used in
AYP this year – will be open for challenges on March
02, 2012 and will close on March 15, 2012.
Join us on March 02, 2012 for a follow-up webinars at
9:30 a.m. and 1:00 p.m.
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Join us on March 02, 2012 at 9:30 a.m. and 1:00 p.m. for:
Maneuvering Through the Cohort on The
Accountability Portal.
Remember:
Portal Opens March 2nd
and
Portal Closes March 15th.