Transcript Multimedia Business/Technical Presentations Using

Multimedia
Technical
Presentations
Using Microsoft® PowerPoint®
17/07/2015
Sieglinde Jakob-Kühn, HLS II, Mannheim
1
A. Procedure
• Choose a topic from your field of specialization
• What could be of interest to your audience?
• Gather material on your topic.
• Find information from relevant sources (library school
books, the Internet, newspapers, etc.)
• Brainstorm to find ideas on the topic and make a mind
map.
• Classify and systemize the material and your ideas
• Choose which main points you want to talk about.
• Formulate short and simple sentences
• Make a vocabulary list with specific words
• If necessary translate specific words on the transparency
• Rehearse
with a HLS
friend
17/07/2015 your speech
Sieglinde Jakob-Kühn,
II, Mannheim
2
B. Prompt cards
Make a set of prompt cards in English, which you can
look at during your talk to remind you of what you
want to say.
• Use one card for each of your slides.
• You can use the note pad function of PowerPoint
• Write down the key words, phrases, and vocabulary
which you will need.
• Use colour markers to help you identify things on your
cards easily when you are speaking.
17/07/2015
Sieglinde Jakob-Kühn, HLS II, Mannheim
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C. Transparencies
make sure
• that they will be clearly arranged
• that the lettering is large enough for your audience to
be read also in the last row
• that the contents of the transparencies will not
overburden your audience!
• to keep the information to the absolute essentials
17/07/2015
Sieglinde Jakob-Kühn, HLS II, Mannheim
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D. Keep in mind
• Remember that you know your transparencies perfectly
well, but your audience will normally see this
presentation for the first time.
• There is the possible danger of you passing over
"obvious" facts too quickly and fail to mention significant
things vital for comprehension.
• Even if your slide is ever so beautiful, keep in mind to
talk to your audience and not to the screen!
• Never forget to thank your audience for the attention
paid to your presentation!
17/07/2015
Sieglinde Jakob-Kühn, HLS II, Mannheim
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Expressions to use
The introduction
•
I'm here today to tell you about ...
•
I've divided my presentation into three sections ...
•
Firstly, I'm going to talk about ...
•
Then I'll give you ...
•
Finally, I'd like to tell you about ...
•
My presentation will take about five minutes ...
•
After that there'll be time for your questions ...
17/07/2015
Sieglinde Jakob-Kühn, HLS II, Mannheim
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The presentation
•
I'd like to begin by telling you about ...
•
So that was the background ...
•
Let's move on to ...
•
If you look at this diagram, you can see ...
•
That brings me to ...
•
To sum up then, ...
•
I'd like to conclude by saying ...
•
Thank you very much for your attention.
•
If you have any questions, I'll be happy to answer
them now.
17/07/2015
Sieglinde Jakob-Kühn, HLS II, Mannheim
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Useful phrases
• Good morning /afternoon, my name is ...
• Today I'm going to talk about ...
• The subject of my talk today is ...
• Can everyone hear me alright?
• Can everyone see the board/screen etc. ?
• Please tell me if you can't hear me properly/can't
see the board/screen/etc.
• I'd like to begin by (+ verb in -ing form)
• Let me start by saying a few words about ...
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Sieglinde Jakob-Kühn, HLS II, Mannheim
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More useful phrases...
• Let me give you an example.
• If you look at the chart/graph /cartoon, you'll see that ...
• As you can see on the chart/graph /cartoon /etc. ...
• I'd like to finish/conclude by (+ verb in -ing form)
• Let me finish by (+ verb in -ing form)
• Finally ...
• Thank you very much for your attention.
• Thank you very much for listening.
• I hope you've all enjoyed my talk.
• If you have any questions, please feel free to ask.
• I'd be happy to answer any questions.
17/07/2015
Sieglinde Jakob-Kühn, HLS II, Mannheim
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Tips on how to start a
presentation
• Check the existing equipment once again before you start.
• Make sure you will be seen well and understood well by your
audience!
• Give your audience a friendly look from the left to the right.
• Never lose eye contact during a speech!
• Only start your presentation if the room gets quiet.
• Put your watch on the speaker's desk to prevent you from
speaking longer than scheduled.
• Adjust your voice to the room
• The first few sentences must just fit!
17/07/2015
Sieglinde Jakob-Kühn, HLS II, Mannheim
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17/07/2015
Copyright
Sieglinde
Jakob-Kühn,
November 2000
Sieglinde
Jakob-Kühn,
HLS II, Mannheim
11