Transcript High Cost fund 2011-2012

Texas Education Agency
Division of IDEA Coordination
August 2011
HCF Eligibility Application
 The HCF Eligibility application will open at 12:01 am
Monday, August 15, 2011.
 The deadline to submit the HCF Eligibility application
to TEA is 11:59 pm Saturday, October 1, 2011.
 Technical assistance will not be available on Saturday.
 Recommendation: Submit your application by 5:00 pm
Friday, September 30, 2011
TEA| Division of IDEA Coordination
August 2011
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LEA Eligibility
 The LEA eligibility criteria that the LEA must not roll
forward (carryover) 50% or more of its IDEA-B
Formula funds from the previous year (2010-2011) is
waived for the 2011-2012 HCF.
 This LEA eligibility criteria will be re-instated next
year for the 2012-2013 HCF.
TEA| Division of IDEA Coordination
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Cover Sheet
Least Restrictive Environment (LRE)
Assurance Statement:
 In previous years, the LRE assurance statement
disappeared after the LEA indicated their compliance
by selecting “Yes”.
 Now, the assurance statement will remain visible on
the Cover Sheet.
TEA| Division of IDEA Coordination
August 2011
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Cover Sheet
LRE Assurance Statement will
remain visible on Cover Sheet
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Cover Sheet
Pro-Rating Calculator Tool
Assurance Statement:
 A new assurance statement has been added to the
Cover Sheet to confirm that, if the LEA pro-rated
salaries or services, the LEA used the required High
Cost Fund Pro-Rating Calculator tool associated with
the application.
 The Pro-Rating Calculator tool is located in the
“Additional Resources” section of the Help file
associated with the HCF Eligibility application.
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Cover Sheet
Link to Help file
1. Select “Yes” if you pro-rated
salaries or services for students’
costs
The default for these radio buttons is “No”
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Cover Sheet
Link to Help file
2. If you checked “Yes” above, you must select “Yes” that you used the Pro-Rating Calculator tool
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Adjusted Allotment
 On the member district page, LEAs must enter their
Adjusted Allotment amount.
 In previous years, charter schools were instructed to
enter $3,512 as their Adjusted Allotment amount.
 For the 2011-2012 HCF Eligibility Application, charter
schools must enter $5,932 as their Adjusted Allotment
amount. This is the state average for 2010-2011.
TEA| Division of IDEA Coordination
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Adjusted Allotment
An LEA must enter their Adjusted Allotment
amount obtained from their most recent 2010-2011
Summary of Finance (SOF), LPE column for
Adjusted Allotment.
Charter schools must enter $5,932 as their Adjusted
Allotment amount.
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Student Page
 Last year, LEAs were required to enter the student’s
current year instructional setting AND the student’s
previous year instructional setting.
 This year, the LEA is only required to enter the
student’s current year instructional setting.
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Student Page
Use drop down arrow to select
current year instructional
setting
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Student Page
Regional Day School Program for the Deaf (RDSPD):
 If the high cost student receives RDSPD services, the LEA
must indicate whether the sending LEA or the receiving
LEA (RDSPD) enters the student’s data in PEIMS.
 If the sending LEA enters the PEIMS data, the system will
automatically subtract the LEA’s Adjusted Allotment
(obtained from the Member District page) from the student’s
costs.
 If the receiving LEA (RDSPD) enters the PEIMS data, the
system will not subtract the LEA’s Adjusted Allotment from
the student’s costs.
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Student Page
Sending LEA enters student’s data in PEIMS
LEA’s Adjusted
Allotment populates
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Student Page
Receiving LEA (RDSPD) enters student’s data in PEIMS
Zero Adjusted
Allotment populates
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Non-Public Day School Student
 Last year, the LEA’s Adjusted Allotment amount was
subtracted from the non-public day school student’s
costs.
 Effective this year, the LEA’s Adjusted Allotment will
not be subtracted from the non-public day school
student’s costs.
 Instead, a projected amount of state funds that the
LEA should receive for the non-public day school
student (on the LEA’s Summary of Finance) will be
subtracted from the student’s costs.
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Non-Public Day School Student
 The LEA will be required to enter the number of months in
contract for the non-public day school student.
 The system will auto-calculate the projected amount of
state funds that the LEA should receive for the non-public
day school student (on the LEA’s Summary of Finance), by
using the formula used in the SPE106 Non-Public Day
School Report.
 The system will subtract the projected amount of state
funds from the student’s costs.
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Non-Public Day School Student
Formula used by system to calculate projected amount of
state funds for non-public day school student:
State Funding Amount = FTE x LEA’s Adjusted Allotment x 1.7
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1 month in contract = 0.1 FTE
2 months in contract = 0.2 FTE
3 months in contract = 0.3 FTE
4 months in contract = 0.4 FTE
5 months in contract = 0.5 FTE
6 months in contract = 0.6 FTE
7 months in contract = 0.7 FTE
8 months in contract = 0.8 FTE
9 months in contract = 1 FTE
10 months in contract = 1 FTE
11 months in contract = 1 FTE
12 months in contract = 1 FTE
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Non-Public Day School Student
1. Enter name of Non-Public Day School
2. Enter number of months in contract
3. Enter total tuition cost
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Non-Public Day School Student
Projected amount of state funds autocalculates and auto-populates.
The system will automatically subtract
this amount from the student’s costs.
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Instructions for HCF Eligibility
Application
 A power point of step-by-step instructions for how to
complete the HCF Eligibility application will be located in
the “Additional Resources” section of the Help file
associated with the HCF Eligibility application.
 The power point will also be emailed to the ESC Special
Education contacts to make available to the LEAs.
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Questions
 Information regarding the High Cost Fund process is
located at:
www.tea.state.tx.us/index2.aspx?id=2147490628
 The webpage is being updated with the 2011-2012
information and should be completed soon.
 For questions regarding the High Cost Fund process or
the HCF Eligibility application, contact a member of
the IDEA Coordination Funding Team at 512-463-9414
or email: [email protected]
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