Transcript Banner SSB for Faculty Advisers

Banner SSB
for Faculty Advisers
PRESENTED BY: LORI BAILEY, DIRECTOR OF INFORMATION &
INSTRUCTIONAL TECHNOLOGY
LAST UPDATED: SPRING 2014
Getting Help
Login to TUPortal
Click on the Question Mark icon at the top of the page
http://tuhelp.temple.edu
Agenda / Tasks in SSB
 Login and Access the Advisor
Menu
 Lookup a student
 Lookup a transcript
 Request and review a DARS
Degree Audit (UGrad only)
 Lookup a RAP code
 Lookup Student codes
 Issue a Registration Override
 Registering a Student
Faculty &
Advisors Menu
This is the MAIN MENU.
The first two buttons
take you to additional
menu pages (Student
Information and Advisor
Menu)
FERPA Reminder
Please be reminded that as an employee of Temple University with
access to student records that you are bound by FERPA.
 You may not release student information other than what is
considered directory information. If you have questions about
what directory information is, please see Temple University’s policy
on the “Confidentiality of Student Records.
 You may not acquire student information that you do not need to
do your job, nor should you disclose/release information about
students that you may have learned while performing your job.
Student
Information
Menu
Search for a student
and retrieve program
and contact
information.
General Student
Information
Overview of student’s program and
current registration status.
A Note About
Menus in SSB
Navigating between Student
Information and Advisor Menu
Academic
History
Lists all classes taken at
Temple, in transfer, and
in-progress
View Holds, RAP
Codes, Student
Codes
Be sure you check for
Holds if a student is
having difficulty with
registration.
View Holds, RAP
Codes, Student
Codes
Student codes inform
you of registration
eligibility (e.g.
clearances/candidacy)
and special cohorts (e.g.
sports/honors).
RAP Codes Intro
If a RAP code appears,
you can provide that
code to the student to
allow him/her to selfregister.
RAP Codes / PINs: Student Groups
1.New Undergrad students: issued at orientation
2.Students on Warning or Probation- Advising Unit can give students on
Warning the RAP code after meeting with them but will not issue the code to
those students on Probation.
3.Athletes and Honors- students with Sports Codes and those with an Honors
Cohort code are assigned a code so that they can have Priority Registration.
The code is supplied by their departments
4.International Students- RAP code is applied after second week of class so
that they can not withdraw without seeing an advisor first
5. Non-degree Graduate students (if registered in current semester).
RAP Codes:
Scenario
Why would a student in
the College of Education
need a RAP code?
RAP Code
Lookup
If a RAP code appears,
you can provide that
code to the student to
allow him/her to selfregister.
9-Credit Limit for Non-Degree
Change Max
Hours
(overload
permission)
Enter the number of
credits the student is
approved to take so the
student can register
themselves
Add/Drop Classes [Student Registration]
REASONS NOT TO REGISTER A STUDENT
REASONS TO REGISTER A STUDENT
 Not your class [never!]
 Change variable credit course
 Holds
 Enter “permission only” course
 Creating financial obligation
 Trying to “jump the queue”
 Countering other advice
Drop a Course
Add or Drop Classes is
on both Faculty/Advisor
Menu AND Student
Information Menu
Add or Drop a
Course
Use Add or Drop
Classes to withdraw
from classes (between
3rd and 9th week)
(student uses this also).
If a WITHDRAWAL is
selected, the class can
NOT be added back on
SSB…must contact
Registrar’s office
Registration
History
Shows registration and
withdrawal for current
semesters –does not
show drops
Registration Error / Override
“If I register a student for a class and get a
‘Registration Error,’ what happens? “
The Trouble with Overrides
“How did Janey get in my class?!“
Registration
Override
IF an Advisor has
approval to enter the
override, select the
appropriate code
Override remains for this student/course, even if situation changes!
Change Class
Options: Intro
Can enter Audit, Credit/No
Credit or change variable
credit options but only if the
student was REGISTERED
ADMINISTRATIVELY.
If a student self registered
and needs to increase credits
(for Independent Study, for
example), Advisor will need
to drop the course and add it
back Administratively and
then change the credits.
Course level (UG/GR/PR)
always defaults to the level of
the student’s degree program
regardless of the course
number. Student’s are billed
according to their degree
program.
If the COURSE LEVEL is
changed from Undergraduate
to Graduate, it will be recorded
in a Graduate Transcript and
therefore will be part of the
Graduate GPA and Graduate
record. Likewise, if the COURSE
LEVEL is changed from
Graduate to Undergraduate, it
will be recorded in the
Undergraduate Transcript and
be recorded in the
Undergraduate GPA and the
Undergraduate Record.
For the most part this should
NOT be changed!!
Change Class
Options
Can enter Audit, Credit/No
Credit or change variable
credit options but only if the
student was REGISTERED
ADMINISTRATIVELY.
If a student self registered
and needs to increase credits
(for Independent Study, for
example), Advisor will need
to drop the course and add it
back Administratively and
then change the credits.
Course level (UG/GR/PR)
always defaults to the level of
the student’s degree program
regardless of the course
number. Student’s are billed
according to their degree
program.
If the COURSE LEVEL is
changed from Undergraduate
to Graduate, it will be recorded
in a Graduate Transcript and
therefore will be part of the
Graduate GPA and Graduate
record. Likewise, if the COURSE
LEVEL is changed from
Graduate to Undergraduate, it
will be recorded in the
Undergraduate Transcript and
be recorded in the
Undergraduate GPA and the
Undergraduate Record.
For the most part this should
NOT be changed!!
Questions?
Reminder: Check the HELP section in TUPortal for user guides, videos, and handouts.