Transcript Camp Promotions/ Unit Elections Training

Camp Promotions/
Unit Elections
Training
January 6, 2007
Camp Barstow, SC
Trainer: William McCormick
Getting Started

Obtain a list of Scoutmasters
– List should include the following




Home phone number
Mailing address
Troop number
Troop Meeting Place
– List can be obtained at Scout Office
Getting Started (Continued)

Recruit Helpers
– Need multiple helpers to make calls
– Need helpers to get mailers out
– Need helpers to conduct CP/UE’s
– Need helpers to stay organized
– Need helpers to answer questions
– YOU WILL NEED LOTS OF HELP!
The Calls
Introduce Yourself
 State Purpose of Call

–
–
–
–

To
To
To
To
explain the OA
schedule a CP/UE Visit
Promote Scout Camping
Answer Questions
Set Date, Time, and Place
– Day of visit
– Time of visit
– Place of visit
Follow Up

After calling all Unit Leaders in your Chapter you
need to follow up on your plans.
– Mail the unit leader everything that will be covered
during you visit.
– Call each unit leader about 2 weeks prior to the visit
and again 1 week prior to confirm and finalize any
plans that have been made for the visit.
The Mailing

Should include the following:
– The eligibility requirements for both youth and
adults.
– The election and camp promotion visit
procedures.
– A copy of a CP/UE Form
The Visit (Arrival)



Meet with the Scoutmaster and discuss the following:
– Order of the Election
– Election Procedures
– Balloting
Review the list of Eligible and double check their eligibility.
Review the Camp Promotion presentation.
The Visit (Unit Election)




Introduce yourself to the Unit
Show the Unit Election Video
Re-iterate that this is NOT a popularity contest
Review with the Unit the way the ballots will be casts
– Can vote for as many as on the ballot
– Vote only once
– Do not discuss votes with each other

Count the Ballots
– Only the Election Team and the Team
Adviser should count the votes
– Upon permission of Unit Leader either
announce the results or keep them secret
only known to the Scoutmaster.
The Visit (Camp Promotion)

Tell Unit why it is important that they go camping.
– Helps increase in rank
– Helps unit by experience teaching
– Helps council through Summer Camp numbers
Show the Camp Promotion Video.
 Give WTGC Guide to Scoutmaster.
 Give personal recommendations for
camping locations.
 Give personal ideas on how to
make Troop Camping Trips more
interesting.

The Visit (Conclusion)
Thank the Troop and Scoutmaster for allowing
you to come visit.
 Answer any Questions that the Troop or
Scoutmaster may pose.
 Complete the CP/UE Form before leaving

– Remember the Scoutmaster signs his name before
the Election takes place (After he signs
he can not add or remove any names
from the list of the eligible candidates).
After the Visit

Call the Scoutmaster
– Tell him of the Next Call-Out opportunity that his
candidates will have.
– Thank him again for letting you do the visit.
– Answer any further questions that he may have.

Send a letter with the following:
– Information concerning the next Call-Out
opportunities.
– A list of the candidates elected from
that unit.
– WTGC Guide (If not given at visit).
After the Visit (continued)

Send a copy of the CP/UE Form to the following
people:
–
–
–
–

Steve Hunt (CP/UE Adviser)
Your Chapter Chief
Tripp Clark (Lodge Adviser)
David Hutto (VC Inductions)
Make a note of those Units contacted
and did not either receive a response
or no visit was desired. Send that
information to the same people
above.
THE END